IMPORTANT: Required Livestock Forms for Hartford Fair

Hartford Junior Fair Livestock and Equine exhibitors have online forms that will be due before they bring their animals to the fair. Please note below which forms are required for each species and the deadline for each form. Most species must have their forms completed by 11:59p.m. on Friday, August 5, 2022. The only exception to this is Market Hogs. Market Hogs will complete their forms after the Hartford Fair tag is placed in their hog’s ear on August 6th and before 10:00am on August 7th. Instructions will be displayed throughout the Swine Complex. All MARKET ANIMALS must have forms completed in order to be allowed to weigh-in on the fairgrounds – no exceptions.

DUNF: https://go.osu.edu/2022HartfordDUNF (all market animals)

UPI Form: https://go.osu.edu/ProducerForm2022  (market steer / heifer, market goat, market lamb, dairy feeders)

Livestock Project Skillathons at the Hartford Fair

All members are encouraged to participate in the Livestock Project Skillathons at the Hartford Fair. Members do NOT have to be entered in a species to participate in the skillathon for that species; all are welcome! Be sure to check the schedule HERE to ensure you know when and where each skillathon will take place as there have been some changes from previous years.

 

Hartford Fair Verification Letters

Verification Letters for Hartford Fair entries went in the mail on July 7, 2022. Please watch for your letter to arrive in the mail. Once you receive it, please open it immediately and check that all is correct. If you find a mistake or missing entry, reach out to the Hartford Fair Office IMMEDIATELY to have it corrected or to add missing/additional entries. There is a $10 late fee to add on entries at this point. All corrections/additional entries must be made before July 22, 2022. No changes will be made after this date.

If you do not receive your verification letter (within a reasonable time frame for it to be delivered), please check in with the Hartford Fair Office to ensure that they did receive your entries and that your mailing address is correct. PLEASE TAKE THE TIME TO REVIEW YOUR VERIFICATION LETTERS!

I’ve Submitted My Fair Entries… Now What?

Hopefully you were able to submit your fair entries by the June 18th deadline. The next step will be to check your verification letters when they arrive. All entries (open and junior classes) will be mailed verification letters. Those letters will be going out in the mail late next week so please be sure to watch for them. Once they arrive, please take the time to review them to ensure that they are correct. If you find an error, you must contact the Hartford Fair Office before Friday, July 22nd to have the correction made. NO CHANGES WILL BE MADE AFTER JULY 22, 2022.

A few thing to keep in mind…

  • For Junior Fair Entries (4-H specifically), the address listed in 4-HOnline is the address that will be used to mail your entries. If you have moved since you completed your 4-H enrollment, if you forgot to update your address when completing your enrollment, OR if your mailing address is a PO Box but you have your physical address listed in 4-HOnline, you will need to correct that immediately. Please reach out to Adrienne Anderson at anderson.1410@osu.edu to have your address updated. She will then reach out to the fair office with your corrected address.
  • If you do not receive your verification letter or you will be out of town or unable to check your mail, please know that you can reach out to Beth at the fair office. She would be happy to provide you with the information so that you are able to confirm that your entries are correct.
  • We encourage members to have their advisors look over their verification letters to help catch any mistakes or issues.
  • PLEASE take the time to check and confirm that your entries are correct. Checking for and correcting mistakes now will set members up to have a good experience come fair time.

Hartford Fair Logo

Ohio State Fair Virtual Skillathon Registration

Registration is now open for the Ohio State Fair Virtual Skillathon Contests. These contests are a great way to participate in the Ohio State Fair skillathon program without having to attend the fair in person. Registration to participate is due by June 21st and can be completed be visiting go.osu.edu/skillathonregistration. Members are NOT required to be enrolled in a species project to participate so all 4-H and FFA youth are encouraged to participate!

Please note: outstanding breeding exhibitors (goat, sheep, swine, and beef) must complete the virtual skillathon to be eligible for OBE.

LAST CHANGE: Quality Assurance Requirement Due!

Licking County Livestock Project Members (beef | dairy | dairy feeder | goat | poultry | rabbit | sheep | swine)…

Please remember that all 4-H and FFA members taking livestock projects must complete their Quality Assurance requirement by June 1st of each year to be eligible to show at the Hartford Fair and/or the Ohio State Fair. If you have not attended a QA training, please know that your only option at this point to meet that requirement is to complete the Youth for the Quality Care of Animals (YQCA) online training course.

To complete the YQCA training course, please visit https://yqcaprogram.org/ to register and complete the course. There is a $12 fee to utilize the YQCA training module. Instructions on how to do so can be found HERE. Once completed, please email a copy of your completion certificate to Lisa McCutcheon at mccutcheon.46@osu.edu so that we can give you credit for your QA requirement. If you utilize this option, PLEASE allow enough time to complete it before the June 1st deadline. The certificates are timestamped and any certificate with a June 2nd date or later will not meet our QA requirement.

If you are no longer planning to take any livestock projects this year, please reach out to Adrienne Anderson at anderson.1410@osu.edu to have those projects removed from your enrollment.

LAST CHANCE: Quality Assurance Requirement Due June 1st

Licking County Livestock Project Members (beef | dairy | dairy feeder | goat | poultry | rabbit | sheep | swine)…

We have now finished all of our Quality Assurance (QA) training programs. Please remember that all 4-H and FFA members taking livestock projects must complete their Quality Assurance requirement by June 1st of each year to be eligible to show at the Hartford Fair and/or the Ohio State Fair. If you have not attended a QA training, please know that your only option at this point to meet that requirement is to complete the Youth for the Quality Care of Animals (YQCA) online training course.

To complete the YQCA training course, please visit https://yqcaprogram.org/ to register and complete the course. There is a $12 fee to utilize the YQCA training module. Instructions on how to do so can be found HERE. Once completed, please email a copy of your completion certificate to Lisa McCutcheon at mccutcheon.46@osu.edu so that we can give you credit for your QA requirement. If you utilize this option, PLEASE allow enough time to complete it before the June 1st deadline. The certificates are timestamped and any certificate with a June 2nd date or later will not meet our QA requirement.

If you are no longer planning to take any livestock projects this year, please reach out to Adrienne Anderson at anderson.1410@osu.edu to have those projects removed from your enrollment.

Quality Assurance and YQCA Options

Licking County Livestock Project Members (beef | dairy | dairy feeder | goat | poultry | rabbit | sheep | swine)…

We are down to our last few Quality Assurance sessions. Please remember that all 4-H and FFA members taking livestock projects must complete their Quality Assurance requirement by June 1st of each year to be eligible to show at the Hartford Fair and/or the Ohio State Fair. There are still a few spots left for the final sessions that will be offered through Licking County. You can sign up here: https://go.osu.edu/QASignUp2022.

If you miss out on attending one of the Licking County Quality Assurance sessions, you will need to complete the Youth for the Quality Care of Animals (YQCA) training that is completed as an online course. Visit https://yqcaprogram.org/ to register and complete the course. There is a $12 fee to utilize the YQCA training module. Instructions on how to do so can be found HERE. Once completed, please email a copy of your completion certificate to Lisa McCutcheon at mccutcheon.46@osu.edu so that we can give you credit for your QA requirement. If you utilize this option, PLEASE allow enough time to complete it before the June 1st deadline. The certificates are timestamped and any certificate with a June 2nd date or later will not meet our QA requirement.

If you are no longer planning to take any livestock projects this year, please reach out to Adrienne Anderson at anderson.1410@osu.edu to have those projects removed from your enrollment.

Quality Assurance: 2022 4-H and FFA QA Requirements

Licking County Livestock Project Members (beef | dairy | dairy feeder | goat | poultry | rabbit | sheep | swine)…

BACKGROUND: All members in the above-listed projects are required to complete a Livestock Quality Assurance (QA) training on an annual basis in order to exhibit in Junior Fair programs such as the Hartford Fair and Ohio State Fair. You will find details below allowing you to complete the QA requirement for 2022. As a reminder, this requirement pertains to all livestock project members, as well as at least one Club Advisor from each club containing a member enrolled in livestock projects. Training must be completed by no later than June 1st.

As you plan to complete your QA requirement in 2022, you’ve got TWO primary options!

  • Attend an online QA training offered by Licking County Extension Office
  • Participate in the YQCA national training program online
  • …or you may have obtained your training through an OCA BEST Show, Ohio Beef Expo, or other training external to Licking County, offered since October 2021, that meets your requirement for this year.
  • …or you may have tested out in 2020 (ages 15-18, passed test), which covers your requirement for this year.

LICKING COUNTY ONLINE TRAINING REGISTRATION…

To sign-up for one of the online trainings offered in Licking County, simply go to https://go.osu.edu/QASignUp2022, and complete the registration form, at which time you’ll choose your preferred session. Please notice that all sessions are species-specific. Make your selection carefully… Sessions will fill to a capacity of 65 families on a first-come, first-served basis. You’ll receive an email confirmation right away (within 2-3 minutes), then the zoom link and handouts will come approximately 24 hours in advance of your training. If you DON’T RECEIVE THE CONFIRMATION, check your spam/junk email folder first – it may be there! If not there either, you can reach out to Lisa (mccutcheon.46@osu.edu) right away, as you likely typed your email address incorrectly. You can view complete information pertaining to Quality Assurance requirements for 2022, as well as the complete list of dates, online here. All advisors and members may only register for ONE session, as space is limited. We also ask that if members of a family are planning to attend the same sessions, that they all register through the same login – complete registration one time, but add all names in the box provided. If you must cancel or changes sessions, please email mccutcheon.46@osu.edu so that we can make adjustments to allow space for someone else.

YQCA ONLINE TRAINING….

Online training is available through the Youth for the Quality Care of Animals (YQCA) web-based program. The program is typically offered at a cost of $12 per youth member. You can find additional details online at http://yqca.org/. You must first purchase a Coupon Code (registration fee) to complete the training. You’ll find those instructions behind the “Buy Coupon” tab, at the top of the page. You can submit the order form by email or mail – but don’t wait until the last minute to choose this option, as the payment process takes a little time. Once you have the Coupon Code, you can log in to the YQCA system, and complete the appropriate training modules. All 4-H members will use their 4honline username and password to login, while those who are FFA members will login through a separate link on the same login page.  Upon completion of certification, you need to email mccutcheon.46@osu.edu so that we will know that you have completed the training (We would also suggest notifying your 4-H / FFA Advisor). We will them remove you from the list of those who still need to complete QA training for the 2022 project/fair year. This online certification is a great option for many of you who wish to go ahead and get your training out of the way early, as well as those who wait until the last minute, when all other trainings have already been held. (Note: YQCA is NOT intended for use by 4-H / FFA advisors).

TEST OUT…

If you tested out in 2020 as a age 15-18 member (only 16 individuals), we have record of your test and you will automatically receive credit for this year. We will not be offering the test-out option in 2022 due to the difficulties experienced in doing so during 2020 and the very few members who took advantage of this option.

EXTERNAL TRAINING…

If you attended a training outside of Licking County, we’d encourage you to pass along proof of attendance to mccutcheon.46@osu.edu, to ensure that you receive credit. Most training hosts will share attendance records, but there’s always a chance that they do not. By you sharing your proof of attendance, it ensures that you receive the appropriate credit.