Month: June 2020

REMINDER: Quality Assurance Deadline is July 1st

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ALL youth planning to show livestock at the 2020 Hartford Independent Fair must complete a Quality Assurance Training. This requirement must be met by 11:59 p.m. on July 1st in order for that member to exhibit livestock at the 2020 Hartford Fair. No exceptions will be made…

If you received an email from Lisa McCutcheon Thursday evening saying we don’t have record of a member of your family not completing their QA requirement, here’s what you need to do:

  • If the 4-H member has DROPPED YOUR LIVESTOCK PROJECT, please just let us know and we will remove it from their enrollment record – and that will take them off the list to attend a QA training.
  • If you ALREADY COMPLETED A TRAINING, and our records are incorrect, please reach out to Lisa (mccutcheon.46@osu.edu) so that we can make that correction. Simply provide the date and format in which you completed training, and we will work to verify that attendance.
  • If you STILL NEED TO ATTEND a Livestock Quality Assurance training, you need to sign up for a training…
    • You have just ONE OPTION, until July 1st at 11:59 p.m.:
    • YQCA National Training ($12 per person). You must follow the instructions posted online at https://licking.osu.edu/sites/licking/files/imce/Program_Pages/4H/QualityAssurance/Getting%20Your%20YQCA%20Online%20Certification.pdf, complete payment, and then they will grant you access to the training modules and exam. This training can be completed any time of day, until July 1st at 11:59 p.m.  Once complete, please forward to Lisa (mccutcheon.46@osu.edu) a copy of your certificate.
    • A Piece of Advice: The training and exam must be completed prior to 11:59 p.m. on July 1st, not just be underway. When your training is complete, your certificate is date and time- stamped in the system… Please don’t wait until the last minute to attempt this training – it takes approximately an hour to complete the training, and the payment process takes time in advance of you being granted access to start the training.

Should you have any questions, PLEASE be sure to ask! We want to help you, we want to make sure that you attend a QA training, we want to make sure that you are eligible to show at the Hartford Fair… But when it comes down to it, you are responsible for reading this information and completing a training. We will do our best to assist you in every other way!

2020 Hartford Fair Schedule

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The 2020 Hartford Fair livestock schedule has been posted here. Please note that the schedule is being updated and changed as needed. Please check the date in the lower right-hand corner of the page to ensure you are looking at the most up-to-date calendar.

Girls in STEM 2020

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Girls In STEM at NASA GRC

Girls In STEM is a one-day event held at NASA Glenn that is designed to inspire middle school student interest in STEM fields. The event features women working in STEM fields at NASA Glenn, engaging STEM activities, and tours of NASA Glenn’s facilities.

Due to current health restrictions, Girls In STEM 2020 will be conducted as a virtual event. This event will include a virtual tour of a NASA Glenn facility, an online presentation from a female engineer, and a STEM activity that participants will do live during the event. Due to software limitations, the event will be limited to the first 80 registrations received.

PARTICIPATION REQUIREMENTS:
• Internet Access
• This experience is open for all middle-school-aged participants.
• An adult must complete the application and agree to support the student’s participation during this event.
• A webcam is optional.

Session Dates and Registration Deadlines:
• Registration Opens – June 19, 2020
• Registration Closes – July 3, 2020
• Virtual Event Date – July 17, 2020 at 10:00 a.m. – 12:00 p.m. EDT
• Register online at: https://tinyurl.com/GIRLS-IN-STEM-REGEmail questions to: GRC-Ed-Opportunities@mail.nasa.gov

Ohio Youth Livestock Expo Opportunity

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The Ohio Youth Livestock Expo is offering the opportunity for youth to show goats, beef, sheep, and swine at a state-level show. Entries are due by July 10, 2020. Members must be enrolled in the appropriate project through 4-H/FFA and must be a member in good standing who has completed their Quality Assurance requirement. Information along with rules and entry information can be found here.

Hartford Fair Entries Due June 27th!

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Hartford Fair entries are due by 5:00pm on SATURDAY, JUNE 27th!!!

To start, you will want to visit the Hartford Fair website: www.hartfordfair.org.

Once on the website, please use the “FORMS” tab for find all the materials that you need for entries. You will find several items there that will be of importance…

  • 2020 Junior Fair Entry Forms: Please be aware that there are different entry form for different projects…
    • Junior Fair NON-MARKET LIVESTOCK Entry: Dairy, Breeding Beef, Breeding Sheep, Non-Market Goats, Horse & Pony, Dog, Non-Market Poultry, Non-Market Rabbits, and Llama/Alpaca.
    • Junior Fair MARKET LIVERSTOCK Entry: Market Beef, Dairy Feeder, Steer Pool, Market Hog, Market Lamb, Market Goat, Meat Poultry and Meat Rabbits.
    • Junior Fair EQUINE Entry: Entry to specify classes, must also be accompanied by a NON-MARKET LIVESTOCK Entry form. A separate form must be submitted for each horse / pony.
    • Junior Fair STILL PROJECT Entry: This is used for any non-livestock 4-H entry (clothing, foods, and special interest projects) that will be on display within the 4-H Center throughout the fair. (Note: Also used for Scout, FFA and Industrial Arts projects.) 4-H members are encouraged to speak with their club advisor when completing this form, to determine if their club is doing a booth – or the entry will be as an individual.
    • Junior Fair BOOTH Entry: This form is used by 4-H Club Advisors who wish to have a Club Booth in the 4-H Center during the fair.
  • 2020 Junior Fair Entry Information (under header 2020 Entry Purposes ONLY)…
    • This is the Junior Fair section of the Premium Book, with scheduling details removed. This will have all the information needed (department, class, lot, etc.) in order to complete entry forms for Junior Fair entries.
  • If you are planning to submit Open Class Entries…
    • Please realize that the Open Class Livestock Form, and 2020 Open Class Entry Information (Premium Book materials, with scheduling details removed), are also posted on the Hartford Fair FORMS page. Open class entries are also due June 27th.

SPECIAL NOTES:

  • Please be sure that entry forms are COMPLETE and ACCURATE – including all SIGNATURES.
  • You are encouraged to KEEP A COPY for your own records.
  • Complete a separate form for EACH DEPARTMENT – no entry form can have more than one department’s entries listed… Think of this way: when the forms are processed, they are separated in to stacks, by DEPARTMENT. If you have Market Steer and Dairy Feeder entries, they use the same document, but they must be submitted on two different copies of the form – as they will be in two different stacks for processing. With that said, if you have four Dairy Feeders to enter, they can all be on the same form, as they are all in the same department.
  • Sometime around July 10th, the Fair Office will distribute by mail a VERIFICATION FORM to each individual submitting an entry. Be watching for that verification, and check over it carefully. You will have until July 18th to make corrections. If you don’t receive the verification form by July 15th, be sure to reach out to the Fair Office to ask for details – as it could have been lost in the mail, or there has been a mistake in your address.
  • Between June 28th and July 18th, late entries can be submitted, or changes in entries can be made. There is a $10 charge for late entries, per entry, but it provides you with option in case you forget something…
  • If your address has changed since 4-H enrollment in the spring, please contact Adrienne Anderson (anderson.1410@osu.edu) with changes… The Fair Office uses the address in your official enrollment file for verification forms and fair checks, and will not make address changes for you – that must be done through contacting Adrienne.

LAST CHANCE: Quality Assurance Training Deadline

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Members who we do not have record of completing Quality Assurance as of 6/19/2020 received the following information via email but we wanted to list it here as a reminder as well:

Last chance to complete your Quality Assurance requirement to show livestock at the Hartford Independent Fair! This requirement must be met by 11:59 p.m. on July 1st in order for that member to exhibit livestock at the 2020 Hartford Fair. No exceptions will be made…

Here’s what you need to do:

  • If you the 4-H member has DROPPED THE PROJECT, please just let us know and we will remove it from their enrollment record – and that will take them off the list to attend a QA training.
  • If you ALREADY COMPLETED A TRAINING, and our records are incorrect, please reach out to me so that we can make that correction. Simply provide the date and format in which you completed training, and we will work to verify that attendance.
  • If you STILL NEED TO ATTEND a Livestock Quality Assurance training, you need to sign up for a training…
    • You have TWO OPTIONS, until July 1st at 11:59 p.m.:
      • OPTION #1: Licking County QA Training offered via Zoom (FREE!) You can sign up for a training online at https://go.osu.edu/2020lickingqasignup, but you must sign up ASAP, as there are very few spots remaining for the FIVE SESSIONS to be offered next week. Please remember that if a session does not appear when you enter the registration survey, they have since filled and met capacity (40 registrations per session). Once sessions have been filled / held ADDITIONAL SESSIONS (make-up sessions) WILL NOT BE OFFERED. We have offered NINETEEN sessions, and that is ample to choose from… If you are unable to attend one of the Licking County sessions, taking the YQCA course will become your only option.
        • Side note: You do not need to attend a session that corresponds with your project. At this point, you may need to choose a session simply because it fits your schedule…
      • OPTION #2: YQCA National Training ($12 per person). You must follow the instructions posted online at https://licking.osu.edu/sites/licking/files/imce/Program_Pages/4H/QualityAssurance/Getting%20Your%20YQCA%20Online%20Certification.pdf, complete payment, and then they will grant you access to the training modules and exam. This training can be completed any time of day, until July 1st at 11:59 p.m.
        • A Piece of Advice: The training and exam must be completed prior to 11:59 p.m., not just be underway. When your training is complete, your certificate is timestamped in the system… Please don’t wait until the last minute to attempt this training – it takes approximately an hour to complete the training, and the payment process takes time in advance of you being granted access to start the training.

Should you have any questions, PLEASE be sure to ask! We want to help you, we want to make sure that you attend a QA training, we want to make sure that you are eligible to show at the Hartford Fair… But when it comes down to it, you are responsible for reading this information and attending a training. We will do our best to assist you in every other way!

2020 Still Project Judging Information

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We know many of you have been anxiously awaiting word of our Food, Clothing and Special Interest Project judging process for this year. While we don’t have all of the details finalized, here are some of the basics to help you plan…

For 2020 we will NOT have in-person judging. Instead, we will be using a virtual platform that will allow members to upload a video presentation for judging. We will be using the Flipgrid online platform that allows participants to either upload a video that they record on another device or to record their video directly within the platform. This can be done with a computer, tablet or mobile device. Judges will then be given access to the videos to view and grade them as well as provide comments. While this does not allow for the face-to-face interview process that we would prefer, we feel this is the best option to provide a safe judging experience for our 4-H families and volunteers.

We are currently building our judging platform within the Flipgrid system and once it is complete we will have detailed instructions on how to upload/record videos, what to include in your project video, as well as sample videos from some of our teen leaders.

Project videos will need to be uploaded between July 12-19 in order to be judged. We will then allow our judges time to view and grade each of the videos and provide comments. While there will not be a state judging option for 2020, we feel it is important that we still recognize those projects that would have been sent to the Ohio State Fair if it had not been cancelled. We will therefore have our judges select projects for Superior, Honorable Mention, and State Fair Selection awards. We will NOT be awarding any of the specialty awards (i.e. Best of Show, Best Foods Display, Modeling Award, etc.). Once the judging process is complete, we will email the results to all families as well as post them on the website. Ribbons will be placed in club packets to be picked up by advisors during the Hartford Fair. Project award definitions can be found on page 11 of the Project Judging Requirements found here: https://licking.osu.edu/sites/licking/files/imce/Program_Pages/4H/MemberResources/2020%204-H%20Project%20Requirements.pdf

If a member does not have their project judged through this judging process, but would still like to make a fair entry and display their project in their club booth or the miscellaneous booth, they may do so for participation. Please remember that in order for a member to receive their photo ID for the fair (which is their fair pass) they MUST have a junior fair entry made to the fair by the deadline and have that project on the grounds during the fair.

Teen Leadership Applications Available

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The Ohio 4-H Teen Leadership Council (TLC) is a statewide group of 4-H teens and young 4-H alumni that provides a youth stakeholder perspective in the planning, implementation, and evaluation of Ohio 4-H programming. In this process, council members develop knowledge, skills, attitudes, and aspirations needed for future success. Council members share advice and recommendations to 4-H professionals in order to improve, strengthen, and expand the Ohio 4-H program. Members also make recommendations regarding opportunities for Ohio 4-H teen programming. They serve as a sounding board for Ohio 4-H program direction.

Apply to be a member! Applications for 2020-2021 are available now and are due August 14, 2020. 

Individuals must be 14-18 as of January 1 of the year of application to apply for council member, committee member, committee chair, and officer positions.  Junior Advisor applicants must be 18-20 years old (as of January 1) when they apply.

All materials must be submitted on August 14, 2020 (application, two references, signatures, and program fee)

TLC Application: word | pdf