In an effort to keep timely information coming to you and to help you stay on top of livestock deadlines, information, and care, we have compiled some of the species specific information that is usual shared at the Quality Assurance Training and Horse Safety and Ethics Programs. Please review these species highlights to ensure that you have the information you need. Please also check in with your advisors with your questions and needs as they arise.
*NEW* The following packets are given out to attendees of species sessions at the Quality Assurance Trainings. If you were able to attend the Quality Assurance Training on March 11th at Ohio State Newark, you would have received one of these packets. These materials will also be shared at any Quality Assurance Trainings we hold once we are able to do so. The packets listed below have been updated to reflect dates/events as they are currently (as of April 1st) listed. Please keep in touch with your advisors as you have questions or need help with your livestock projects.
With this communication, I want to provide you with an update on programming for the month of April. At this time, all events previously scheduled to be held during April are either postponed or cancelled, with the hope that May might bring a bit of normalcy, and allow us to return to our usual hustle and bustle. Not knowing the timeframe for this interruption, there are a few items that I want to point out – but ask that you fully review the March 18th Update, which is included here.
Enrollment will continue… We have extended the Licking County 4-H Enrollment Deadline to MAY 1st. We ask that all advisors continue their work to reach out to new families, and to follow-up with those who might have made contact to request information. Assure them that the year will continue, at the very soonest opportunity. We need to keep them connected… Consider finding a way to hold virtual meetings, even if it’s a conference call! Try to assist returning members as needed, encouraging them to move forward with enrollment. For the time being, we will continue to send updates to ALL families, but we will slowly transition to communicating to those who are enrolled in specific projects. As you have enrollment questions, be sure to reach out to Adrienne at firstname.lastname@example.org. We can also provide assistance in setting up virtual meetings, if you ask!
- ADVISORS: If you have families that are new to your club – and have not yet entered the 4honline system, please know that YOU need to send this update to them… We are only able to distribute to those who have logged in to 4honline during 2019 and 2020, as a means of spreading the word as widely as possible! Thank you!
LIVESTOCK PROJECT / HARTFORD FAIR UPDATE.
In light of this programming interruption, adjustments have been made to some livestock possession deadlines, as well as guidelines pertaining to Quality Assurance. Please know that Quality Assurance is still required of all members, but the training window has been extended to July 1st. Review the Hartford Fair Update letter very carefully. As questions arise, please be sure to reach out to me via email. email@example.com
- OHIO STATE FAIR: Please note that OSF market livestock possession dates do NOT correspond with updated Hartford Fair guidelines. OSF dates fall just prior to our June 1st deadline, and you should adhere to OSF guidelines for any livestock that will be shown within OSF Junior Fair classes.
As of Wednesday, March 18, 2020 at 4:30 p.m., the Licking County Extension Office (as well as all Extension Offices statewide) are closed. All staff are working from home for the coming days, until we are cleared to return to our office facilities. Please know that we will continue to move forward with planning for spring / summer events and activities, and are available to answer your questions! While closed, you will not be able to purchase project books or utilize the livestock skillathon kits. Please know that we apologize for this inconvenience, but appreciate your patience and positive thoughts! We are as anxious to get things back to normal as you are! I promise!
Let’s keep 4-H moving forward, as best we can! Keep connections among your 4-H club families, and help one another move forward with project work over the coming days. This extended time at home may be a blessing to some who already picked up books and are taking advantage of some down time to get things done! …for others, we’ll need to provide additional support as meetings commence and judging grows near. Either way, we can make it happen – as long as help one another!
As we continue our planning and preparations for the 2020 Hartford Fair (August 9-15, 2020), I wanted to provide you with a few critical updates pertaining to Junior Fair exhibitors. I ask that you share this widely, with any and all youth who plan to exhibit junior fair project animals in August. NOTE: These changes apply to Licking County 4-H members, Licking County FFA members (Johnstown / Licking Valley / Northridge / Utica), and any Knox or Delaware County 4-H and FFA members who plan to participate in the 2020 Hartford Fair. Please know that these rules do not pertain to the Knox or Delaware County fairs individually – in both cases, you should reach out to your respective Extension staff members for additional information.
In light of the 4-H | FFA programming interruption that we are currently experiencing, adjustments have been made to some livestock possession deadlines, as well as guidelines pertaining to Quality Assurance. Please know that Quality Assurance is still required of all members, but the training window has been extended to July 1st for HARTFORD FAIR exhibitors. I ask that families pay attention to these updated details, and that advisors share with all families connected to their club or chapter. Extending these deadlines is seen as providing opportunity for those who have not yet met with their 4-H Club (due to forced cancellations), or who are uncertain of their intent to purchase livestock at this time for fair(s) that will take place this summer. NOTE: Be sure to check on Knox and Delaware County policy and rules pertaining to meeting requirement of their exhibitions.
An UPDATED Livestock Requirement Summary can be found here. Some cells within the table are highlighted in yellow, so as to draw your attention to changes.
As you consider your options for completing Quality Assurance training, please pay close attention to the details found here. Online certification is being made available to everyone through the YQCA national curriculum, but there is a cost of $12 per person. While you are welcome to choose that option this year, please know that it is not necessary at this time. We plan to offer additional face-to-face sessions in June, in order to accommodate the large number of individuals who still need to complete training. I just don’t want you to think that you have to pay for training, especially in cases where that would create a financial hardship. It’s only an option… NOTE: Be sure to check on Knox and Delaware County policy and rules pertaining to meeting requirement of their exhibitions.
We have several events that have had to be postponed or moved to a later date. We are continuing to update forms and resources as we have new information. Please continue to check the What’s New page of our website to see the most recent things added and updated to the website. Please see the list of events/forms that have been updated to reflect new dates/times:
- Royalty Updates
- Livestock Updates
- Updated Dates: 2020 Hartford Fair Lamb Pool – Registration form must be returned to the address listed on the application by Saturday, May 9, 2020.
- Updated Dates: 2020 Guidelines to the 4-H Rabbit Projects – These guidelines offer a description of the purpose of each rabbit project and also list the fair tattoo/registration days.
- Updated Information/Dates: 2020 Hartford Junior Fair Livestock/Animal Requirement Summary – Exhibitor information regarding exhibit limits, dates of possession, pre-fair weigh-in/tagging dates, clinics, entry deadline, and various animal and health requirements.
- Updated Date: 2020 Hartford Fair Hog ID form – Due June 15, 2020 to the Hartford Independent Fair Office
- Horse/Equine Updates
- Updated dates: Licking County Horse ID Form – ID papers with photo ID are due by May 15, 2020 – Licking County members only. For Knox & Delaware Exhibitors showing horses at the Hartford Fair, please use the form found here.
- Updated information: 2020 Licking County 4-H Horse Project Dates and Deadlines
The first of six Licking County Quality Assurance Trainings and Horse Safety & Ethics Programs will be on Wednesday, March 11, 2020 at the Ohio State Newark Campus in Founders Hall starting at 6:30pm.
All youth planning to exhibit livestock at the Hartford Independent Fair or the Ohio State Fair in 2020 must complete a Quality Assurance training by June 1, 2020. Any youth not meeting this requirement will be ineligible to exhibit livestock this year. For a full list of dates and requirements, please review the 2020 Hartford Fair Quality Assurance Guidelines.
Any youth who is enrolled in a horse project for the first time is required to attend a Horse Safety & Ethics Program in order to show at the Hartford Independent Fair or the Ohio State Fair in 2020. They must complete a Horse Safety & Ethics Program by June 1, 2020. At least one parent or guardian is required to attend with the member. For a full list of dates and requirements, please review the 2020 Horse Safety & Ethics Program Guidelines.
Any youth or advisors needing their photo taken for the Hartford Fair photo IDs may do so between 5:30-6:30pm.
Members who need to have their photo taken:
- All new exhibitors and ALL advisors (Advisor photos will now be good for three (3) years. All advisors should have their photo taken in 2020)
All 2020 exhibitors with last names beginning with N thru Z (even years).
Livestock Quality Assurance:
Any Hartford Fair youth exhibitor who has not attended one approved Junior Fair Livestock Quality Assurance training will be ineligible to exhibit livestock (in the areas requiring QA training) during the 2020 Hartford Independent Fair if they are unable to complete a Quality Assurance training by June 1, 2020.
All youth enrolling in a horse project for the first time during 2020 will be required to attend a Horse Safety & Ethics Program. This program is also required of all advisors who will be working with horse projects for the first time during the coming year. Each member is required to have a parent / guardian attend with them. both, the youth member and parent / guardian will be required to sign in upon attend. Youth are not eligible to show in 4-H sponsored shows (youth 4-H shows / Hartford Fair / Ohio State Fair) until this training requirement has been met. Horse Safety & Ethics programs are offered at the same time and location as livestock quality assurance programs.
All QA requirements must be met by June 1. Please contact the Licking County OSU Extension office at 740-670-5315 for a list of out of county QA program dates and times contact phone numbers that you can attend in order to exhibit livestock/equine projects at the Hartford Junior Fair.
The livestock requirements/summary is now available and contains information on taggings/weigh-ins, possession dates, and other requirements for each species that will show at the Hartford Fair. The livestock summary can be found here.
All steers and heifers (including Delaware, Knox & Licking Counties) that may be exhibited during the 2020 Hartford Junior Fair Market Steer & Heifer show must be marked by ear tag and tattoo on SATURDAY, JANUARY 18, 2020, at the Hartford fairgrounds (Grubb Arena – West End) between 8 a.m. and 11:00 a.m. (NOTE: We are no longer there until noon). Up to four (4) steers or heifers can be tagged for the Hartford Fair per exhibitor.
Tagging fee is $1.00 per tagged animal. Exhibitors must complete a registration card for each animal, which requires the exhibitor’s signature. If the exhibitor will be unable to attend weigh-in procedures, please stop by the Licking County Extension Office and pick up the registration card(s) to be signed by exhibitor in advance.
OSF Junior Fair Market Steer / Heifer DNA samples will NOT be collected during Hartford Fair Steer / Heifer Weigh-In. OSF DNA samples must be submitted by the exhibitor directly to the OSF by no later than January 15th. For additional information, contact Lisa McCutcheon at firstname.lastname@example.org. DNA sample packets are available by contacting the Ohio State Fair directly, or your local Extension office may have some available. See attachment for additional details.
Questions? Give us a call at 740-670-5315. In case of inclement weather conditions, listen to WCLT-AM, WHTH-AM, or visit www.licking.osu.edu for an announcement. Announcement will also be made on the Hartford Fair and Licking County 4-H Facebook pages. Make-up date, if necessary, will be Saturday, January 25, 2020.