August 3rd Hartford Fair Update

The following information was sent to all families on August 3, 2020…

Let me begin with THANK YOU! Thank you for your patience, thank you for your grace, as we have moved through the planning process for the 2020 Hartford Fair! The Hartford Fair is blessed with families who value kindness and understanding, and we have really cashed in on those traits in 2020! Although this year has brought us much uncertainty, we continue to move forward, work within the guidelines, and provide the best opportunities possible to our Junior Fair youth (and their families)! Let’s not forget how very fortunate we are to call the Hartford Fair “our” fair!

Although I certainly can’t promise that there will be no additional changes after this update reaches your email inbox, I still want to share with you what I do know at this moment – in hopes that it will be of assistance to many of you! I ask that you read through the details carefully, and maybe review a second time, before you begin to reach out with additional questions. There is still much to be done, and we are working as quickly as we can to ensure that all is ready as your family arrives to the fairgrounds over the next week or so.

As we model for our children, let us stay positive and know that everyone is doing their best, always assume the best intentions, and give everyone an extra amount of grace as we move throughout the next two weeks. This spring and summer have not been easy for most of us, but the Hartford Fair has a great amount of normalcy to offer – if we look for it! Regardless of the facial coverings and social distancing, we’ll still be together with our fair friends, enjoying the opportunity to watch our youth exhibit, eating some fabulous fair foods, and making wonderful memories…. We have much for which to be grateful!

  • What I’m asking of you…
    • Wear your mask / facial covering (if you are medically able to do so).
      • No, it’s not always comfortable, but it surely beats the alternative of not being able to see our youth show at the fair…
      • If you aren’t wearing a facial covering, please step away from the barns, show arena and concessions, where larger numbers of people may gather.
      • Facial coverings are not expected within the show ring, but they continue to be welcome – especially in situations where social distancing is not possible.
      • 4-H members are reminded that while state guidelines do not require facial coverings for those under the age of 10, while 4-H guidelines require facial coverings for all 4-H members during 4-H-related events…
    • Daily symptom assessments: check your temperature, monitor for fevers, watch for a dry cough or trouble breathing, sore throat, headache, body aches, chills, and loss of taste or smell…
      • If you’re not feeling well, or experience the above-listed symptoms, please don’t come to the fairgrounds.
    • Don’t forget to social distance when near others from outside of your family. It’s for everyone’s safety and well-being.
    • Wash or sanitize hands frequently…
    • Remember that the exhibitor (and their family) should have no physical contact with their judge during shows, nor their buyer during sales.
      • Buyer thank you notes and any gifts of appreciation should be sent to the buyer following the fair.
    • Be mindful of what you share on social media – and how it represents our fair – and our 4-H and FFA programs!
      • Early fairs were not successful in using facial coverings and maintaining social distance, and many photos were shared as evidence of disregard for those guidelines. Now we find ourselves impacted by those decisions with additional limitations and guidelines. The fairs that are scheduled to take place after us in August, September and October are hoping to be as fortunate as us – to offer Junior Fair programming. If we don’t choose to do the right things during the Hartford Fair, they may pay the price. When we share photos or make posts online, we need to be sure to have a mask on, and show ourselves being responsible. Hartford is often held up as an example to other fairs across Ohio, let us again be a positive example of how to do what’s right!
    • If you have questions, or don’t understand, be sure to ask! We’re happy to help!
  • Fair Schedule…
    • You can find the fair schedule online at www.hartfordfair.com > Schedule. It is in the process of being updated, to remove all of the non-Junior Fair activities and events. The newest version should be posted within a day or so, feel free to check back often! An updated SPECIES SCHEDULE can be found online at  http://www.hartfordfair.com/forms-2020/Department%20Schedules.pdf
    • No open class events will be held – in any species.
    • Junior Fair llama / alpaca show has been cancelled, due to lack of entries.
    • Some changes have been made to department schedules. Those are listed by department further down in the email message…
    • 4-H Center and FFA Building will be open… Check schedule for hours and plan to drop in to see our 4-H and FFA exhibitor displays.
      • Details regarding set-up of 4-H Club booths was distributed on August 3rd to the lead advisor for each club.
    • 4-H Band will be performing at TARA throughout the week, with concerts on Sunday (3:00 p.m.), Monday (1:30 p.m.), Tuesday (6:00 p.m. in NRA near Pond), Wednesday 8:00 p.m. and Thursday (6:00 p.m.). Be sure to go listen…
  • Admission / Attendance…
    • There are currently no limits on who / how many may attend, but all publicity for the fair has been suspended so as to keep attendance to a manageable level.
    • No admission will be charged at the gate.
    • Junior Fair exhibitors and club/chapter advisors are asked to pick up their IDs on Thursday (1-7 p.m.), Friday (1-7 p.m.) or Saturday 9 a.m. – 7 p.m.) in B. Carr Family Arena.
      • IDs will still be used to pick up and cash premium vouchers.
    • By state guidelines, attendance in the sale arena during the sale will be limited to buyers and immediate family of exhibitor selling at that time.
  • The Fairgrounds…
    • The only area of the grounds open to attendees will be from the 4-H Center and Tara on the North, going East around the track to the Swine Barn. All areas to the South and West will be closed. (other than the SFB office)
    • Food vendors will be moved to the livestock barn area, with there being 10-15 vendors available. I’m sure that you’ll find some of your favorites!
    • Campgrounds will be limited to campers of exhibitors, advisors, SFB members, fair vet, etc.
      • If you need details about the campgrounds, be sure to reach our directly to the Fair Office.
  • General Notes…
    • Vouchers will be issued to exhibitors following completion of participation in each show.
    • The Bank will be open to cash vouchers, with hours posted on the Bank and in the Junior Fair Board office.
    • Curfew will be in place with everyone asked to vacate the barn / concession / office areas by 10:00 p.m. (or within 30 minutes of the conclusion of any event that ends after 10:00 p.m.).
  • Valuable Resources…

 Department Updates / Changes / Reminders: Updated SPECIES SCHEDULE – http://www.hartfordfair.com/forms-2020/Department%20Schedules.pdf

(I apologize in advance if I missed a change or a change is made after this message is sent… Stay up to date with the Hartford Fair and Licking County 4-H websites and Facebook pages!)

  • Market Steer / Breeding Beef / Steer Pool
    • Steer Pool Vet Check will take place at 4:00 p.m. on Saturday
    • Steer Pool Barn Meeting will take place at 6:00 p.m. on Saturday in the Kohman Wing.
    • Steer Pool will be released at 9:15 p.m. on Monday, following show. Packer truck arrives at 9:15 p.m. Monday for packer load out.
    • Feeder Calf show will take place at 5:00 p.m. on Tuesday.
    • Breeding Beef show will take place at 3:00 p.m. on Wednesday.
  •  Dairy / Dairy Feeder…
    • Dairy heifer move in will be open on Tuesday and Wednesday, with all heifers being in place by 4:00 p.m. on Wednesday.  Dairy cattle will be released from the grounds after the show on Thursday.  This will allow exhibitors who are bringing dairy feeders to the fair to make one trip if they would like, but will not force the dairy exhibitors to be at the fair any longer than necessary.
    • The Dairy Feeder Steer show on Wednesday starts at 8:30 a.m. with showmanship.  The show itself will then follow immediately after the conclusion of showmanship.
  • FFA Building…
    • Set up: Thursday 9 a.m. (Change!) |  Project arrival : most on Thursday / maybe some on Saturday  |  Judging: Sunday 9 a.m.  |  Removal: Saturday 3 p.m.
  • Market Hogs
    • Market Hogs must be in place by 9:30 p.m. on Saturday.
    • Market Hogs released following show on Tuesday.
  • Rabbit & Poultry Departments…
    • Poster Contest Rules
      • The purpose of the contest is to demonstrate the Junior Fair exhibitor’s project knowledge, to stimulate interest, and to demonstrate to others the diversity of Rabbit and Poultry projects.
        • Each posted must be made by the 4-H / FFA member.
        • Posters must be made using 22”x28” poster board, displayed horizontally, with stiff backing. It is suggested that your posted be covered in plastic.
        • Each poster must be clearly labeled in the lower right-hand corner, in a space no larger than 3”x5” with the exhibitor’s name, club or chapter, and age as of January 1st of the current year.
        • Posted will be judged based upon: Educational Content (50 points) / Neatness & Appearance (30 points), and Originality (20 points).
        • Posters will be displayed during Rabbit & Poultry Shows.
        • Junior Division: ages 9-13 / Senior Division: ages 14-19
        • No entry fee – this is a free class – no premiums will be paid.
        • Rosettes will be awarded for 1st-5th placings.

2020 Hartford Fair Junior Fair Exhibitor & Advisor ID Distribution

Junior Fair Exhibitors (4-H | FFA | Steer Pool | Scouts), as well as their respective Club / Chapter / Troop Advisors, are asked to make plans to pick up their 2020 Hartford Fair ID in the B. Carr Pavilion during one of the following times:

  • Thursday, August 6 1:00 p.m.—7:00 p.m.
  • Friday, August 7 1:00 p.m.—7:00 p.m.
  • Saturday, August 8 9:00 a.m.—7:00 p.m.

ADDITIONAL NOTES: We are asking that all passes be picked up during these times, as we will be located in an area that allows ample physical distancing. IDs may be picked up by the exhibitor, parent (with identification), or a club/chapter advisor (with identification). If the IDs are not picked up during the above listed times, they will be available in the Junior Fair Board Office (exhibitor IDs) and Senior Fair Board Office (advisor IDs) during posted office hours. Please be aware that admission will be charged at all entrance gates beginning the morning of Sunday, August 9. (Exception: Those in the 4-H Band will get their IDs from a Band Advisor after arriving to the fair, and those with exhibits in the 4-H Center only will obtain their ID from the 4-H Center.)

Hartford Fair Logo

Ohio 4-H Volunteer Resources and Zoom Help Sheets

The Ohio 4-H Program has compiled (and are continuing to add to) a list of resources and tools that can help you with handling virtual meetings as well as resources for managing 4HOnline. Those resources can be found here.

There are also several Zoom Help Sheets available to help get you started or to improve your “Zooming” skills:

CANCELLED: 2020 Ohio 4-H Conference

THE 4-H CONFERENCE HAS BEEN CANCELLED FOR 2020. ALL REGISTERED PARTICIPANTS SHOULD HAVE RECEIVED AND EMAIL.

The 2020 Ohio 4-H Conference brings together 4-H volunteers and teens (age 13 and older) from across Ohio. You can participate in a variety of educational session that offer something for everyone! Join us as we learn  from one another to make the best better for Ohio 4-H programs. Registration opens at 8:00 am and Session I starts at 9:00 am. Information on the sessions and events can be found here. Registration form can be found here.

2019 Licking County 4-H Achievement Night

All Licking County 4-H families are welcome to join us for the annual 4-H Achievement Night on Thursday, November 21st at C-TEC (150 Price Road, Newark). All youth being recognized, as well as all advisors being recognized for years of service, have been sent invitations by mail. We look forward to an evening filled with food, fun and recognition! If you’re able to attend, please email or call to confirm – just to ensure we have plenty of desserts!

 

Do YOU Want to Be a 4-H Advisor?

The application to apply to be a 4-H Advisor in Licking County is now available. Applications are due to the Licking County Extension Office by February 1, 2020. If you are joining an existing club, you must have the organizational advisor’s signature for the club you are joining. If you are planning to start a new club, we ask that you have your advisor application turned in by December 15, 2019 so that we can begin the process of starting your club. The Advisor Application can be found here.

Reminder: Photos Need to be Taken for Fair IDs

2019 Photo ID Badges – Who needs to have a picture taken this year?

  • All new exhibitors and advisors

  • All 2019 exhibitors and advisors with last names beginning with A thru M (odd years)

  • Who does not need a new picture taken this year?  If your last name begins with N thru Z (even years) and you had a 2018 ID Photo Badge.  A new badge will be issued with last year’s photo.

  • Everyone will receive a new ID Badge for 2019.

  • Advisor badges will be issued from the Senior Fair office and Exhibitor badges will be issued from either the Junior Fair Board Office or Ramsey 4-H Center. All badges issued in a prior year cannot be used for admission to the fair and will be confiscated if presented.

  • A full list of dates to have your photo take can be found here.

2019 Ohio 4-H Conference

The 2019 Ohio 4-H Conference will be held on Saturday, March 9, 2019 at the Greater Columbus Convention Center in Columbus, Ohio. This conference is a great opportunity for both 4-H members and advisors to gain new ideas, skills and updated information for the upcoming 4-H year. 4-H members and advisors from all over Ohio will be attending and there will be a variety of sessions offered to meet the interests of all attending.

You will find the registration form, along with the registration packet with descriptions of each session, online at http://www.ohio4h.org/events/ohio-4-h-conference

When you complete your registration form, please notice a few things… You will need to list your top three choices for each session / workshop that you choose. You will also want to select either sessions OR workshops, but not both – as the times overlap. Once your registration form is completed, you will need to submit the form, as well as $40 (check payable to Licking County 4-H Committee) to the Extension Office. We will register you for the conference. One important note: sessions fill on a first come, first served basis. This means that sessions will begin to fill over the coming weeks, so be sure to get your registration and fees back to the office as soon as you are able. Please have registration forms and payment in to the office no later than January 25, 2019.

Club Financial Summaries are Due!

A reminder to advisors that club financial summaries are due to the Licking County Extension Office by December 3rd. Please mail, drop off or fax (740.670.5317) in your club’s financial summary as soon as you are able. Thank you to all of the clubs that have already turned their financial summaries in.

If you need to print off a copy of the financial summary, the form can be found here.

 

2019 Advisor Training Dates

Beginning in 2019, all club advisors will be required to attend a face-to-face Advisor Training Update. In order to make this request as convenient to you as possible, we are providing the three scheduled training dates to you three months in advance. We know that February can be a very busy time for you and your family, so we will offer the very same training on three occasions. Please make plans to attend one of the three training dates. Should you have any questions, please be sure to ask! We are planning to provide you with lots of juicy details that should make your work with the 4-H club easier and more enjoyable!  …and did I mention that there will be refreshments?!?  =) We look forward to seeing you at one of the three programs!