Hartford Fair Horse Department Updates

To Hartford Fair Horse Project Members on behalf of Alisha Tilley, Hartford Fair Horse Department Chair:

The Hartford Fair is just around the corner, as a Fair Board we are excited to bring our fair family together. Our goal is to provide our exhibitors the opportunity to safely compete and have fun at The Hartford Independent Fair.

Pre-Fair Open Arena Dates:

To provide exhibitors an opportunity to practice at the grounds we will hold open arena dates in July. If you plan to attend, please let your advisor know so that they can send an attendance count to Alisha Tilley so they know how many participants to expect.

Dates and Times:

Saturday, July 9, 2022, 3:00pm to 6:00pm

Wednesday, July 20, 2022, 6:00 to 9:00pm

Sunday, July 24, 2022, 5:00 to 8:00pm

*$5.00 grounds fee applies per horse/rider at each date payable via cash on day of open ride.

*If there is a cancellation please check The Hartford Fair Facebook page.


We have received many great questions in the last month. Outlined below are common questions we wanted to pass along to help you prepare for the 2022 fair. Many of the answers can be found in the rules section of the entry information please review with your members.

Frequently Asked Questions:

Are we allowed to decorate our stalls?

Yes, we encourage clubs to decorate their stalls and the ends of barns. Please keep in mind the rules regarding decorating stalls. We ask no stall decorations to be attached with nails or screws. Additionally, we discourage the use of staples and tape.

Stall decorations and tack boxes are permitted to be placed starting Thursday, August 4th.

Keep in mind you are placing tack boxes and all décor at your own risk. We encourage all exhibitors to safely secure their items with locks etc.

 

When are Stalled horses moving in?

Those who are choosing to stall will move their horse or pony onto the grounds Saturday, August 6th 6:00am to 2:00pm. At this time, Vet check will be held at the stalls at a time to be announced during the Barn meeting.

 

When is grading?

Grading will be held for stalled horses immediately following the barn meeting on Saturday. Also, grading will take place each morning 8:00-9:00 for exhibitors choosing to haul-in.

 

Tack Stalls:

We will again try to provide tack stalls to every club to allow for extra storage of tack and equipment. No hay is to be stored in the barns; it is a fire hazard.  Tack stalls are storage areas, there is no selling of animals, show clothes or products during the fair out of tack stalls!

Please keep in mind department rules regarding stall usage to ensure the safety of all exhibitors and animals.

Rule 14:

  1. No Hanging of any air-chairs, hammocks or swings of any kind in the aisles or from the barn.  Tack boxes and equipment should NOT block any aisles in barns.
  2. No Crock pots, fridges or cooking devices to be plugged in tack stall or aisles.

 

Exhibitor Packets:

Each exhibitor will receive their back number, patterns, and department rules and schedule after they grade.

 

Wash rack etiquette:

Please clean up after yourself and your horse when you are done using the wash rack; this includes supplies and manure.

 

Pop-Up Tents:

Two Pop-Up Tents per 4-H Club permitted. Tents must be located against the fence area and not a safety hazard for exhibitors, spectators or horses. Additionally, tents are not to be used for over night camping and left at owner’s risk.

 

Haul-In Horses/Ponies:

In 2022 haul-in exhibitors will stall with their club. Advisors, please provide how many haul-in stalls you will need each day by July 17, 2022 to Alisha Tilley. In your email please include your club name with your number of haul-in stalls you will need to rotate horses in and out of during the week.

We realize some haul-in exhibitors may not need/want a stall. Please confirm how many haul-in stalls each day you expect to need for those choosing to stall for the day they are showing.  For example you have 12 members in your club, 6 of them are stalling, but you will only have 2 exhibitors hauling in each day. We will designate 2 haul in stalls in your block of stalls for your club. Keep in mind your club will be responsible for sanitizing the stalls between exhibitors.

Our goal is to try to meet each clubs desired per day haul-in stall need. Please keep in mind the exhibitors who have requested a stall are first priority. Also, these stalls are going to be haul-in and out same day, this is not an opportunity to stall a second horse.

Rule 14(c) still applies: Only one horse or pony per exhibitor may be stalled at the fair, No switching of horses.

 The haul-in rules still apply, horses or ponies are expected to be off the grounds at the conclusion of the show.

 

Volunteering:

Advisors received a volunteer sign-up sheet by email for grading, trash clean up and gates. We are going to need extra help each day to clean up and put trash cans out for pick up and pull them back into the complex post pick up. Please reach out to your advisor to sign up for a volunteer shift.

Pee Wee and Fun Show: Volunteers are needed for Friday’s events to happen, we encourage clubs to sign up.

 

Seniors:

We will maintain our senior wall in the front barn for the 2022 fair. Exhibitors who will be graduating out of 4-H this year are welcome to create poster to be hung on the senior wall. Turn in posters to the announcer’s booth during the barn meeting to be hung by the Senior or Junior Fair Board.

Senior Poster Rules:

    • Signs should be constructed on a half poster board sheet (14”X 22”).
    • Please laminate or cover with clear contact paper as they will be outside.
    • No wooden, metal, or full poster board size signs permitted to allow for enough space for everyone.

 

Opening Ceremonies:

We will hold opening ceremony to present the colors, showcase our clubs and send off our graduating seniors. Advisors, If your club or senior club members would like to participate in opening ceremonies, please complete the form that you received via email and return to Alisha by August 1, 2022.

 

Dash for Cash Open Barrel Show:

If my child would like to participate in the open barrel show, do I need to vacate the stall at the scheduled release time?

No, exhibitors entered in Dash for Cash should advise the senior fair board during the barn meeting if they plan to use their stall. All applicable fees will apply as outline in the Dash for Cash rules and entry information.

Again, thank you for all your hard work with your clubs. Please take time to review with your club all the rules. Please feel free to reach out anytime you may have a question.

Volunteers Needed in the Hartford Fair Arts & Crafts Building

Volunteers needed – 2022 Hartford Fair

If you are a high school student looking for volunteer hours or someone that would like to help, we can use you.  The Arts & Crafts department is looking for volunteers to help with placing items in display cases, hanging pictures, hanging quilts, scribing for judges, etc.  Help is needed on Friday, August 5th and Saturday, August 6th with the most help needed around 12PM-5PM on Friday.  Please reach out to Sam Barb (barbsamu@gmail.com) if interested in signing up for a shift.

 

REMINDER: Hartford Fair Entries Due!

Please remember that all entries for the 2022 Hartford Fair are due to the fair office by 5:00pm on Saturday, June 18, 2022. Completed entries must be submitted with payment to be considered complete. Advisors are encouraged to schedule a time to turn in your club’s entries to Beth. You can email her at beth@hartfordfair.com for dates and times. Please don’t wait until the last minute to get your entries submitted! The Premium Book and entry forms can be found at https://www.hartfordfair.com/hartford-fair-book. If you have a question on how to fill out your entries, please check with your advisor or contact the fair office with questions.

Hartford Fair Logo

 

REMINDER: Hartford Fair Entries Due Soon!

Please remember that all entries for the 2022 Hartford Fair are due to the fair office by 5:00pm on Saturday, June 18, 2022. Completed entries must be submitted with payment to be considered complete. Advisors are encouraged to schedule a time to turn in your club’s entries to Beth. You can email her at beth@hartfordfair.com for dates and times. Please don’t wait until the last minute to get your entries submitted! The Premium Book and entry forms can be found at https://www.hartfordfair.com/hartford-fair-book. If you have a question on how to fill out your entries, please check with your advisor or contact the fair office with questions.

Hartford Fair Logo

 

Hartford Fair Photo ID Reminder

If you need your photo taken for your fair ID, please make sure you get that done by May 24th. The current list of dates and times can be found on the Hartford Fair website HERE. The available times have been updated so please be sure to check to see the current photo sessions.

Who needs a photo taken in 2022?

  • ALL advisors must have their photo taken in 2022. Photos were taken at the three, in-person advisor training sessions. If you did not have your photo taken or were on the virtual training, please be sure you have your photo taken this year.
  • ALL new exhibitors.
  • ALL exhibitors name N thru Z.
  • Any exhibitors last name A thru M who DID NOT have a fair ID last year (weren’t enrolled, didn’t make a fair entry, didn’t have your photo taken in 2021, etc.)

ALL exhibitors and advisors will receive a new fair ID in 2022. Fair IDs from previous years cannot be used for fair admission or claiming premiums. Fair IDs will be available to be picked up at the fairgrounds in the days leading up to fair. That schedule will be available closer to fair.

If you are unsure about whether you need to have your photo taken, please contact the Hartford Fair Office at 740-893-4881 to check.

Hartford Fair Logo

REMINDER: 2022 Ohio 4-H Conference Registrations Due

4-H Adult Volunteers and Teens are encouraged to attend the 2022 Ohio 4-H Conference on Saturday, March 12, 2022 at the Greater Columbus Convention Center. The day is filled with dozens of break out sessions geared toward both teens and adults. Bring home new ideas for use in your club or with our county program. Lunch is included with the registration fee. Check out the full schedule for the day and list of sessions here. To register, please fill out the registration form here and return to the Licking County Extension Office by Wednesday, February 9, 2022 with payment made to the Licking County 4-H Committee. Sessions fill on a first come, first served basis so please turn in your registration soon to be registered for your desired sessions.

2022 4-H Enrollment Information

It is time to start 4-H enrollment for 2022! Enrollments are due April 1, 2022.

Your login credentials are the same as last year. If you have forgotten your password, please use the Reset Password option to reset your password. If you no longer have access to the email account you used last year, please email me so I can update your family profile.

Instructions on how to log in and enroll can be found on the How to Join 4-H page here: https://licking.osu.edu/program-areas/4-h-youth-development/how-join-4-h.  Scroll down to the instructions for RETURNING Families. There are step-by-step instructions that you can view and print, a tip sheet, and a video.

Once you have reviewed the instructions, visit oh.4honline.com to login and enroll. Please note that the site works best in Google Chrome or Mozilla Firefox. Please ensure that you are at the 4HOnline 2.0 site and have not traversed to the old site. Please note: If you search for 4HOnline through a search engine, often the first option that populates is the old site. Please make sure that the login screen looks like this:

A few things to note:

  • If anyone in your family has been enrolled in 4-H anywhere in Ohio since 2014, you will have a family profile. If you have trouble accessing your family profile, please DO NOT create a new one. Contact Adrienne (anderson.1410@osu.edu) and she will help you get access to your existing profile.
  • If you have a family member who has “skipped” a year or two of 4-H, their profile may have been archived. Please contact Adrienne and let her know to reactivate the profile. Please DO NOT create a new profile. We want to utilize the existing profile for each member as all of their 4-H history is attached to the original profile.
  • Please take the time to review each member’s profile as you enroll them to ensure ALL the information is there and correct. Please update any contact information that may have changed since last year.
  • Please be sure that all projects are included and correct BEFORE you submit an enrollment. You will NOT be able to make changes to club/project enrollment once you click the Submit button. If you are not able to complete the enrollment in one sitting or are trying to decide on projects, the system will save each page of progress. You can leave that enrollment and come back to it later. Once you have submitted your enrollment, any changes regarding club and project enrollment will need to be made through Adrienne.
  • Once you submit an enrollment, it will be listed as “awaiting review” until it is reviewed at the county level. It will either be approved or will be sent back to you if there is something that needs fixed.
  • If you select a livestock, horse, dog, or shooting sports project the system will ask you to electronically sign the consent for those projects. This will replace the paper consent forms that were required for those project areas in the past.
  • Cloverbud members should select either project #715 My 4-H Cloverbud year for their enrollment.
  • Those joining the Licking County 4-H Band should select COP-Arts 1900 Performing Arts – 4-H Band for their project. It will be listed towards the end of the project list with the other County Only Projects (COP).

REMINDER: 2022 Advisor Applications Due!

If you are interested in becoming a Licking County 4-H Advisor, the 2022 Licking County 4-H Advisor Application is available. The document is a fillable PDF so you can fill out the form and save it on your computer and then print and sign, or complete electronic signatures and submit by email. Your application must have all required signatures in order to be considered complete. The completed application must be returned to the Licking County Extension Office by no later than February 1, 2022, although we encourage you to turn your application in as soon as possible to begin the process.

Please carefully review the application and ensure it is complete before submitting it. You must have ALL contact info for your references listed before we can proceed with your application. Once you have submitted your application, we encourage you to have your background check completed as soon as possible as we cannot continue with the process until we have received your background check results. We have found that background checks are typically taking 1-2 months to be processed so please do not wait do have this done.

Should you have questions, please reach out to Lisa McCutcheon at mccutcheon.46@osu.edu or (740)670-5315.