REMINDER: Quality Assurance Deadline is July 1st

ALL youth planning to show livestock at the 2020 Hartford Independent Fair must complete a Quality Assurance Training. This requirement must be met by 11:59 p.m. on July 1st in order for that member to exhibit livestock at the 2020 Hartford Fair. No exceptions will be made…

If you received an email from Lisa McCutcheon Thursday evening saying we don’t have record of a member of your family not completing their QA requirement, here’s what you need to do:

  • If the 4-H member has DROPPED YOUR LIVESTOCK PROJECT, please just let us know and we will remove it from their enrollment record – and that will take them off the list to attend a QA training.
  • If you ALREADY COMPLETED A TRAINING, and our records are incorrect, please reach out to Lisa (mccutcheon.46@osu.edu) so that we can make that correction. Simply provide the date and format in which you completed training, and we will work to verify that attendance.
  • If you STILL NEED TO ATTEND a Livestock Quality Assurance training, you need to sign up for a training…
    • You have just ONE OPTION, until July 1st at 11:59 p.m.:
    • YQCA National Training ($12 per person). You must follow the instructions posted online at https://licking.osu.edu/sites/licking/files/imce/Program_Pages/4H/QualityAssurance/Getting%20Your%20YQCA%20Online%20Certification.pdf, complete payment, and then they will grant you access to the training modules and exam. This training can be completed any time of day, until July 1st at 11:59 p.m.  Once complete, please forward to Lisa (mccutcheon.46@osu.edu) a copy of your certificate.
    • A Piece of Advice: The training and exam must be completed prior to 11:59 p.m. on July 1st, not just be underway. When your training is complete, your certificate is date and time- stamped in the system… Please don’t wait until the last minute to attempt this training – it takes approximately an hour to complete the training, and the payment process takes time in advance of you being granted access to start the training.

Should you have any questions, PLEASE be sure to ask! We want to help you, we want to make sure that you attend a QA training, we want to make sure that you are eligible to show at the Hartford Fair… But when it comes down to it, you are responsible for reading this information and completing a training. We will do our best to assist you in every other way!

LAST CHANCE: Quality Assurance Training Deadline

Members who we do not have record of completing Quality Assurance as of 6/19/2020 received the following information via email but we wanted to list it here as a reminder as well:

Last chance to complete your Quality Assurance requirement to show livestock at the Hartford Independent Fair! This requirement must be met by 11:59 p.m. on July 1st in order for that member to exhibit livestock at the 2020 Hartford Fair. No exceptions will be made…

Here’s what you need to do:

  • If you the 4-H member has DROPPED THE PROJECT, please just let us know and we will remove it from their enrollment record – and that will take them off the list to attend a QA training.
  • If you ALREADY COMPLETED A TRAINING, and our records are incorrect, please reach out to me so that we can make that correction. Simply provide the date and format in which you completed training, and we will work to verify that attendance.
  • If you STILL NEED TO ATTEND a Livestock Quality Assurance training, you need to sign up for a training…
    • You have TWO OPTIONS, until July 1st at 11:59 p.m.:
      • OPTION #1: Licking County QA Training offered via Zoom (FREE!) You can sign up for a training online at https://go.osu.edu/2020lickingqasignup, but you must sign up ASAP, as there are very few spots remaining for the FIVE SESSIONS to be offered next week. Please remember that if a session does not appear when you enter the registration survey, they have since filled and met capacity (40 registrations per session). Once sessions have been filled / held ADDITIONAL SESSIONS (make-up sessions) WILL NOT BE OFFERED. We have offered NINETEEN sessions, and that is ample to choose from… If you are unable to attend one of the Licking County sessions, taking the YQCA course will become your only option.
        • Side note: You do not need to attend a session that corresponds with your project. At this point, you may need to choose a session simply because it fits your schedule…
      • OPTION #2: YQCA National Training ($12 per person). You must follow the instructions posted online at https://licking.osu.edu/sites/licking/files/imce/Program_Pages/4H/QualityAssurance/Getting%20Your%20YQCA%20Online%20Certification.pdf, complete payment, and then they will grant you access to the training modules and exam. This training can be completed any time of day, until July 1st at 11:59 p.m.
        • A Piece of Advice: The training and exam must be completed prior to 11:59 p.m., not just be underway. When your training is complete, your certificate is timestamped in the system… Please don’t wait until the last minute to attempt this training – it takes approximately an hour to complete the training, and the payment process takes time in advance of you being granted access to start the training.

Should you have any questions, PLEASE be sure to ask! We want to help you, we want to make sure that you attend a QA training, we want to make sure that you are eligible to show at the Hartford Fair… But when it comes down to it, you are responsible for reading this information and attending a training. We will do our best to assist you in every other way!

REMINDER: Families Please Sign Up for a Quality Assurance Session

If you have youth taking livestock to the Hartford Fair and you have not yet met the Quality Assurance requirement for this year, please make sure you’ve registered for one of the eleven remaining Quality Assurance trainings. ALL QUALITY ASSURANCE TRAININGS MUST BE COMPLETED BY JULY 1ST IN ORDER TO BE ELIGIBLE TO SHOW AT THE HARTFORD FAIR!

Please note that there is a limit to the number of families that can register for a given session. That is one reason we are requesting that families sign up as one registration instead of registering each child individually. Families are encouraged to register early to secure the session that they prefer. Additional sessions will NOT be offered, so if you wait for the last sessions to register and they fill, your only option will be to pay $12 to complete the YQCA online module. Details on the remaining sessions and how to register are listed below:

Read the following details VERY CAREFULLY prior to signing-up for a QA Training, as this registration is intended for FAMILIES, NOT INDIVIDUALS!

We realize we have many 4-H / FFA members enrolled in LIVESTOCK projects, as well as several 4-H Club / FFA Chapter advisors, who still need to complete a Livestock Quality Assurance training during 2020. REMINDER: We are asking families to sign up together, as one registration, and to attend the same session. Due to this fact, prior to completing the survey, we ask that you determine WHO will be attending the session from your family, as you will need to type their names (as well as their 4-H Club or FFA Chapter name) in to the survey… (Note: you will only be asked to list 4-H / FFA livestock project members and advisors – not parents)

There are 11 sessions left. They represent various species, and are offered at various days of the week and times. Please choose the species, date and time that works best for your family. Once you complete the survey, MARK YOUR CALENDAR, so as to not forget to attend. You will receive a confirmation email immediately after completing the survey – if you do not receive a message within an hour, please reach out to Lisa McCutcheon at mccutcheon.46@osu.edu. We would strongly discourage using a school email address – as we have found many of them do not allow for delivery of external emails. An email will come to you approximately 24 hours in advance of your session as a reminder, and it will contain the Zoom link needed to attend. Please note: Sessions are limited to 40 registrations per session. Once a session is filled, it will no longer be listed in the reservation. Register early to have your best selection of sessions.

Please realize that the deadline by which all Hartford Junior Fair livestock project members must attend Quality Assurance training is July 1st. If you do not attend some form of Livestock Quality Assurance training, you will not be eligible to enter / exhibit Junior Fair livestock at the 2020 Hartford Fair.  With that said, if the dates and times do not fit your schedule, you still have one other option: YQCA! YQCA is a national training module, and is offered at a cost of $12 per 4-H / FFA member. You can find details here. We will not schedule any make-up Zoom training sessions, therefore if you are unable to attend one of the 19 sessions being offered, your only other option is to enroll in the YQCA training and pay the accompanying fee. (Note: Advisors are not eligible to complete YQCA, only youth members)

Licking County Quality Assurance sessions will be offered as listed below:

  • Session 9: Tuesday, June 16 | Poultry | 6:00-7:30pm
  • Session 10: Tuesday, June 16 | Goat | 8:00-9:30pm
  • Session 11: Wednesday, June 17 | Rabbit | 6:00-7:30pm
  • Session 12: Thursday, June 18 | Swine | 3:00-4:30pm
  • Session 13: Friday, June 19 | Swine | 10:00-11:30am
  • Session 14: Friday, June 19 | Swine | 12:00-1:30pm
  • Session 15: Monday, June 22 | Goat | 4:00-5:30pm
  • Session 16: Monday, June 22 | Rabbit | 6:00-7:30pm
  • Session 17: Wednesday, June 24 | Rabbit | 6:00-7:30pm
  • Session 18: Wednesday, June 24 | Beef/Dairy/Dairy Feeder | 8:00-9:30pm
  • Session 19: Thursday, June 25 | Goat | 8:00-9:30pm

Once you have reviewed all information above… have determined who will be attending the session… and chosen which date / time / species works best, then you may register online: https://go.osu.edu/2020lickingqasignup

Licking County 4-H/FFA Livestock Quality Assurance Registration

Read the following details VERY CAREFULLY prior to signing-up for a QA Training, as this registration is intended for FAMILIES, NOT INDIVIDUALS!

We realize we have many 4-H / FFA members enrolled in LIVESTOCK projects, as well as several 4-H Club / FFA Chapter advisors, who still need to complete a Livestock Quality Assurance training during 2020. This information went out via email earlier this week and contains all the juicy details that you will need to do so… But the most important part of this information pertains to the fact that we are asking families to sign up together, as one registration, and to attend the same session. Due to this fact, prior to completing the survey, we ask that you determine WHO will be attending the session from your family, as you will need to type their names (as well as their 4-H Club or FFA Chapter name) in to the survey… (Note: you will only be asked to list 4-H / FFA livestock project members and advisors – not parents)

There are 19 sessions being offered during the month of June. They represent various species, and are offered at various days of the week and times. Please choose the species, date and time that works best for your family. Once you complete the survey, MARK YOUR CALENDAR, so as to not forget to attend. You will receive a confirmation email immediately after completing the survey – if you do not receive a message within an hour, please reach out to Lisa McCutcheon at mccutcheon.46@osu.edu. We would strongly discourage using a school email address – as we have found many of them do not allow for delivery of external emails. An email will come to you approximately 24 hours in advance of your session as a reminder, and it will contain the Zoom link needed to attend. Please note: Sessions are limited to 40 registrations per session. Once a session is filled, it will no longer be listed in the reservation. Register early to have your best selection of sessions.

Please realize that the deadline by which all Hartford Junior Fair livestock project members must attend Quality Assurance training is July 1st. If you do not attend some form of Livestock Quality Assurance training, you will not be eligible to enter / exhibit Junior Fair livestock at the 2020 Hartford Fair.  With that said, if the dates and times do not fit your schedule, you still have one other option: YQCA! YQCA is a national training module, and is offered at a cost of $12 per 4-H / FFA member. You can find details here. We will not schedule any make-up Zoom training sessions, therefore if you are unable to attend one of the 19 sessions being offered, your only other option is to enroll in the YQCA training and pay the accompanying fee. (Note: Advisors are not eligible to complete YQCA, only youth members)

Licking County Quality Assurance sessions will be offered as listed below:

  • Session 1: Tuesday, June 9 | Poultry | 6:00-7:00pm
  • Session 2: Tuesday, June 9 | Beef/Dairy/Dairy Feeder | 8:00-9:30pm
  • Session 3: Wednesday, June 10 | Sheep | 10:00-11:30am
  • Session 4: Wednesday, June 10 |  Sheep | 4:00-5:30pm
  • Session 5: Wednesday, June 10 | Rabbit | 6:00-7:30pm
  • Session 6: Wednesday, June 10 | Sheep | 8:00-9:30pm
  • Session 7: Thursday, June 11 | Poultry | 6:00-7:30pm
  • Session 8: Friday, June 12 | Swine | 1:00-2:30pm
  • Session 9: Tuesday, June 16 | Poultry | 6:00-7:30pm
  • Session 10: Tuesday, June 16 | Goat | 8:00-9:30pm
  • Session 11: Wednesday, June 17 | Rabbit | 6:00-7:30pm
  • Session 12: Thursday, June 18 | Swine | 3:00-4:30pm
  • Session 13: Friday, June 19 | Swine | 10:00-11:30am
  • Session 14: Friday, June 19 | Swine | 12:00-1:30pm
  • Session 15: Monday, June 22 | Goat | 4:00-5:30pm
  • Session 16: Monday, June 22 | Rabbit | 6:00-7:30pm
  • Session 17: Wednesday, June 24 | Rabbit | 6:00-7:30pm
  • Session 18: Wednesday, June 24 | Beef/Dairy/Dairy Feeder | 8:00-9:30pm
  • Session 19: Thursday, June 25 | Goat | 8:00-9:30pm

Once you have reviewed all information above… have determined who will be attending the session… and chosen which date / time / species works best, then you may register online: https://go.osu.edu/2020lickingqasignup

Hartford Fair Junior Fair Quality Assurance Test-Out Option

If you are enrolled in a Livestock Project, are at least 12 years of age (as of 01.01.2020), and have not yet completed a Quality Assurance training / certification in 2020, then you may be interested in this information! Please read on…

Licking County 4-H / FFA members (ages 12+) are being offered the opportunity to Test-Out of QA training for 2020. The test is offered in an online format, with the member being given just one chance to pass. For those ages 12-14 who pass the exam, the Test-Out serves as their QA training for just 2020… But, for those youth ages 15-18 who pass the Test-Out, this will satisfy their QA requirement for the rest of their 4-H / FFA career (no additional QA trainings will be required).

Before you decide if this option is for you, let me give several details that will be important:

PLEASE read the following details carefully, and completely – as they will answer several questions…

  • The Test Out option is intended for those advanced members who already have a firm grasp of QA concepts. There is no training provided, nor a review session. The test assumes that the member has a good understanding of both their project book and resource book (or resource list provided in book), in advance of taking the test.
  • For the older members who wish to test out of their remaining years of QA, they only take one test, either small or large animal, regardless of how many different species they show.
  • Member must complete survey (link provided below) to sign up for the date / time of their choosing (there are currently EIGHT available). Survey is open for you to sign up from April 24th to May 1st.
    • When you register for a test session, you must also choose the test version that you prefer to take: SMALL ANIMAL (poultry and rabbit) or LARGE ANIMAL (beef, dairy, goat, sheep and swine).
    • Your age will determine which version of the test you take. For large and small animal, there are two test versions – one for ages 12-14, and one for those ages 15-18.
  • Each testing session is limited to just 20 individuals. As sessions fill, they will not display as a choice in the survey. If all eight sessions fill, additional sessions will be offered the following week.
  • Each member must provide a unique email address. Multiple members from the same family must each provide a different / unique email address, as the test results are tied to an email, and cannot be used by more than one person wishing to take the test.
  • After you complete the survey to register for a session, you will receive two emails… (hold on to these instructional links for later, as you’ll need them)
    • The first email will direct you to set-up a CFAESCanvas account (free and easy!). This is the platform on which you will complete the test. This set-up should take place in advance of the testing session.
      • Instructions for CFAESCanvas account sign up and use are shown via YouTube at: https://www.youtube.com/watch?v=mL2453wCRoY
      • The second email you receive will be a link to the test. You are encouraged to try out that link in advance of your scheduled testing time, to ensure that you are able to access the site and individual test.
        • Additional details in understanding the link to the test can be found in the following YouTube video: https://www.youtube.com/watch?v=mL2453wCRoY
        • You will not be able to see or start the test at this point… You can only begin the test once you have logged in to the testing session and receive a code from me. That code allows the test to open up for you to begin.
  • How the testing session will work: While the member is logged in to CFAESCanvas to access the test, the member will also join a virtual Zoom meeting with me (must use both sound and video), so that I can proctor the exam (observe them while taking the exam). This means that they must have the ability to connect with video through their computer or device. We realize that this may be difficult for some, but it is essential to the process… Depending upon the number of devices available within a household, if multiple members within the family wish to take the test, they may want to sign up for different testing session times.
  • A parent / guardian must be present with the member, throughout the testing session. They may provide technical support, but may not assist the member with the exam questions in any way.

If you are interested in signing up for a Test Out session, please visit the following link between April 24th and May 1st: https://go.osu.edu/lickingcountyqatestout2020

YQCA Online Quality Assurance Training Opportunity and Discount

Licking County 4-H / FFA Livestock Project Members…

(beef | dairy | dairy feeder | goat | poultry | rabbit | sheep | swine)

In case you are interested in moving ahead with your Livestock Quality Assurance training in an ONLINE format, I am happy to provide you with details…

[BACKGROUND: All members in the above-listed projects are required to complete a Livestock Quality Assurance (QA) training on an annual basis in order to show in Junior Fair programs such as the Hartford Fair and Ohio State Fair. The YQCA training program was initially approved by the Ohio Department of Agriculture (Nov 2019) for the 2020 season with the understanding that it be open to youth ages 12 and older – with the expectation that youth ages 8-11 be expected to attend an in-person training. With the interruption of programming by the COVID-19 pandemic, it was decided to open up the YQCA training to Ohio youth of all ages during 2020.]

ACT QUICKLY TO TAKE ADVANTAGE OF DISCOUNT…

Online training is available through the Youth for the Quality Care of Animals (YQCA) web-based program. The program is typically offered at a cost of $12 per youth member, but is being offered during the month of April at a reduced cost of $9.00. In order to take advantage of this offer, you must complete a Coupon Order Form, mail the form along with payment, and receive your coupon code by email… Then you must complete your training during the month of April. A separate coupon is needed for each youth wishing to take advantage of the discount… Please know that there’s certainly a chance that the discount will be extended, but if it is not, the price simply goes back to $12.

Once you have the Coupon Code, you can log in to the YQCA system (details below), and complete the appropriate training modules. Upon completion of certification, you need to email mccutcheon.46@osu.edu to notify me that you have completed the training (I would also suggest notifying your 4-H / FFA Advisor). I will them remove you from the list of those who still need to complete QA training for the 2020 project / fair year. While we will also be offering an online Test-Out option, which will be ready shortly, and plan to offer online Zoom training meetings, this online certification is a great option for many of you who wish to go ahead and get your training out of the way early.

You will find the Coupon Code Order Form, Instructions on Ordering Coupons, and Instructions for Getting your YQCA Certification online. They are located on www.licking.osu.edu > 4-H Youth Development page – on the Livestock Resources tab, Hartford Fair tab, and the What’s New tab… Please note that instructions are slightly different for FFA members, but youth in both 4-H and FFA programming make take advantage of the YQCA training. (Note: YQCA is not intended for use by adult 4-H / FFA advisors).

April 1st Livestock Update

In an effort to keep timely information coming to you and to help you stay on top of livestock deadlines, information, and care, we have compiled some of the species specific information that is usual shared at the Quality Assurance Training and Horse Safety and Ethics Programs. Please review these species highlights to ensure that you have the information you need. Please also check in with your advisors with your questions and needs as they arise.

April 1 Livestock Update

2020 Quality Assurance Training Livestock Species Packets

*NEW* The following packets are given out to attendees of species sessions at the Quality Assurance Trainings. If you were able to attend the Quality Assurance Training on March 11th at Ohio State Newark, you would have received one of these packets. These materials will also be shared at any Quality Assurance Trainings we hold once we are able to do so. The packets listed below have been updated to reflect dates/events as they are currently (as of April 1st) listed. Please keep in touch with your advisors as you have questions or need help with your livestock projects.

BEEF

DAIRY & DAIRY FEEDER

GOAT

POULTRY

RABBIT

SHEEP

SWINE

Hartford Fair Update: March 18, 2020

As we continue our planning and preparations for the 2020 Hartford Fair (August 9-15, 2020), I wanted to provide you with a few critical updates pertaining to Junior Fair exhibitors. I ask that you share this widely, with any and all youth who plan to exhibit junior fair project animals in August. NOTE: These changes apply to Licking County 4-H members, Licking County FFA members (Johnstown / Licking Valley / Northridge / Utica), and any Knox or Delaware County 4-H and FFA members who plan to participate in the 2020 Hartford Fair. Please know that these rules do not pertain to the Knox or Delaware County fairs individually – in both cases, you should reach out to your respective Extension staff members for additional information.

In light of the 4-H | FFA programming interruption that we are currently experiencing, adjustments have been made to some livestock possession deadlines, as well as guidelines pertaining to Quality Assurance. Please know that Quality Assurance is still required of all members, but the training window has been extended to July 1st for HARTFORD FAIR exhibitors. I ask that families pay attention to these updated details, and that advisors share with all families connected to their club or chapter. Extending these deadlines is seen as providing opportunity for those who have not yet met with their 4-H Club (due to forced cancellations), or who are uncertain of their intent to purchase livestock at this time for fair(s) that will take place this summer. NOTE: Be sure to check on Knox and Delaware County policy and rules pertaining to meeting requirement of their exhibitions.

An UPDATED Livestock Requirement Summary can be found here. Some cells within the table are highlighted in yellow, so as to draw your attention to changes.

As you consider your options for completing Quality Assurance training, please pay close attention to the details found here. Online certification is being made available to everyone through the YQCA national curriculum, but there is a cost of $12 per person. While you are welcome to choose that option this year, please know that it is not necessary at this time. We plan to offer additional face-to-face sessions in June, in order to accommodate the large number of individuals who still need to complete training. I just don’t want you to think that you have to pay for training, especially in cases where that would create a financial hardship. It’s only an option… NOTE: Be sure to check on Knox and Delaware County policy and rules pertaining to meeting requirement of their exhibitions.

Quality Assurance Training and Horse Safety & Ethics Programs

The first of six Licking County Quality Assurance Trainings and Horse Safety & Ethics Programs will be on Wednesday, March 11, 2020 at the Ohio State Newark Campus in Founders Hall starting at 6:30pm.

All youth planning to exhibit livestock at the Hartford Independent Fair or the Ohio State Fair in 2020 must complete a Quality Assurance training by June 1, 2020. Any youth not meeting this requirement will be ineligible to exhibit livestock this year. For a full list of dates and requirements, please review the 2020 Hartford Fair Quality Assurance Guidelines.

Any youth who is enrolled in a horse project for the first time is required to attend a Horse Safety & Ethics Program in order to show at the Hartford Independent Fair or the Ohio State Fair in 2020. They must complete a Horse Safety & Ethics Program by June 1, 2020. At least one parent or guardian is required to attend with the member. For a full list of dates and requirements, please review the 2020 Horse Safety & Ethics Program Guidelines.

Any youth or advisors needing their photo taken for the Hartford Fair photo IDs may do so between 5:30-6:30pm.

 

Members who need to have their photo taken:

  • All new exhibitors and ALL advisors (Advisor photos will now be good for three (3) years. All advisors should have their photo taken in 2020)
  • All 2020 exhibitors with last names beginning with N thru Z (even years).