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I’ve Submitted My Fair Entries… Now What?

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Hopefully you were able to submit your fair entries by the June 18th deadline. The next step will be to check your verification letters when they arrive. All entries (open and junior classes) will be mailed verification letters. Those letters will be going out in the mail late next week so please be sure to watch for them. Once they arrive, please take the time to review them to ensure that they are correct. If you find an error, you must contact the Hartford Fair Office before Friday, July 22nd to have the correction made. NO CHANGES WILL BE MADE AFTER JULY 22, 2022.

A few thing to keep in mind…

  • For Junior Fair Entries (4-H specifically), the address listed in 4-HOnline is the address that will be used to mail your entries. If you have moved since you completed your 4-H enrollment, if you forgot to update your address when completing your enrollment, OR if your mailing address is a PO Box but you have your physical address listed in 4-HOnline, you will need to correct that immediately. Please reach out to Adrienne Anderson at anderson.1410@osu.edu to have your address updated. She will then reach out to the fair office with your corrected address.
  • If you do not receive your verification letter or you will be out of town or unable to check your mail, please know that you can reach out to Beth at the fair office. She would be happy to provide you with the information so that you are able to confirm that your entries are correct.
  • We encourage members to have their advisors look over their verification letters to help catch any mistakes or issues.
  • PLEASE take the time to check and confirm that your entries are correct. Checking for and correcting mistakes now will set members up to have a good experience come fair time.

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REMINDER: Project Judging Appointment Registration

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Licking County 4-H Project Judging will take place on Tuesday, July 12, 2022 at CTEC (150 Price Rd, Newark, OH 43055). All still projects (clothing, food, and special interest) will be judged on this day. Members must register for a judging appointment by Friday, July 8, 2022. You will need to complete a survey for each project that needs judged.

Before completing the registration, please review the list of which projects are being judged by each judge. You will need to know which judge will be judging your project before you complete the registration. You can view the list by Project Number or by Project Name. Once you know which judge number you will need for each project being judged, please complete the the registration by visiting: http://go.osu.edu/licking4hjudging. Once you have completed the registration, you will immediately receive an email with a summary of your response. If you do not see the email in your inbox, please check your spam/junk folder as that is where automatic responses often end up.

If you find that you need to change your judging appointment or you will no longer be attending judging, please reach out to Adrienne Anderson at anderson.1410@osu.edu so that we can open that appointment up for another member.

If when you go to register, all of the appointments for the judge you need are full, please reach out to Adrienne so we can add more judging appointments.

We look forward to seeing you at project judging!

 

Virtual Project Judging Question and Answer Session

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The Licking County 4-H Food and Fashion Board will be hosting a Virtual Q&A Session to answer questions you may have about 4-H Project Judging. Members will be on Zoom on Thursday, July 7, 2022 at 7:30pm. Whether it is a general question that needs answered or one specific to a project, they will be happy to help. Join the Zoom by visiting go.osu.edu/4HJudgingQandA.

Market Rabbit and Meat Poultry Banding, Tattooing, and Registration

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Market Rabbit Tattooing/Registration and Meat Poultry Banding will take place on Saturday, July 9, 2022 from 10:00a.m. to 2:00p.m. at the Hondros Family Beef Barn at the Hartford Fairgrounds. ALL market rabbits and meat poultry (except turkeys which were banded on May 7) MUST attend in order to be eligible to show and sell at the 2022 Hartford Fair. The cost is $1.00 per animal/entry.

 

Hartford Fair Horse Department Updates

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To Hartford Fair Horse Project Members on behalf of Alisha Tilley, Hartford Fair Horse Department Chair:

The Hartford Fair is just around the corner, as a Fair Board we are excited to bring our fair family together. Our goal is to provide our exhibitors the opportunity to safely compete and have fun at The Hartford Independent Fair.

Pre-Fair Open Arena Dates:

To provide exhibitors an opportunity to practice at the grounds we will hold open arena dates in July. If you plan to attend, please let your advisor know so that they can send an attendance count to Alisha Tilley so they know how many participants to expect.

Dates and Times:

Saturday, July 9, 2022, 3:00pm to 6:00pm

Wednesday, July 20, 2022, 6:00 to 9:00pm

Sunday, July 24, 2022, 5:00 to 8:00pm

*$5.00 grounds fee applies per horse/rider at each date payable via cash on day of open ride.

*If there is a cancellation please check The Hartford Fair Facebook page.

We have received many great questions in the last month. Outlined below are common questions we wanted to pass along to help you prepare for the 2022 fair. Many of the answers can be found in the rules section of the entry information please review with your members.

Frequently Asked Questions:

Are we allowed to decorate our stalls?

Yes, we encourage clubs to decorate their stalls and the ends of barns. Please keep in mind the rules regarding decorating stalls. We ask no stall decorations to be attached with nails or screws. Additionally, we discourage the use of staples and tape.

Stall decorations and tack boxes are permitted to be placed starting Thursday, August 4th.

Keep in mind you are placing tack boxes and all décor at your own risk. We encourage all exhibitors to safely secure their items with locks etc.

 

When are Stalled horses moving in?

Those who are choosing to stall will move their horse or pony onto the grounds Saturday, August 6th 6:00am to 2:00pm. At this time, Vet check will be held at the stalls at a time to be announced during the Barn meeting.

 

When is grading?

Grading will be held for stalled horses immediately following the barn meeting on Saturday. Also, grading will take place each morning 8:00-9:00 for exhibitors choosing to haul-in.

 

Tack Stalls:

We will again try to provide tack stalls to every club to allow for extra storage of tack and equipment. No hay is to be stored in the barns; it is a fire hazard.  Tack stalls are storage areas, there is no selling of animals, show clothes or products during the fair out of tack stalls!

Please keep in mind department rules regarding stall usage to ensure the safety of all exhibitors and animals.

Rule 14:

  1. No Hanging of any air-chairs, hammocks or swings of any kind in the aisles or from the barn.  Tack boxes and equipment should NOT block any aisles in barns.
  2. No Crock pots, fridges or cooking devices to be plugged in tack stall or aisles.

 

Exhibitor Packets:

Each exhibitor will receive their back number, patterns, and department rules and schedule after they grade.

 

Wash rack etiquette:

Please clean up after yourself and your horse when you are done using the wash rack; this includes supplies and manure.

 

Pop-Up Tents:

Two Pop-Up Tents per 4-H Club permitted. Tents must be located against the fence area and not a safety hazard for exhibitors, spectators or horses. Additionally, tents are not to be used for over night camping and left at owner’s risk.

 

Haul-In Horses/Ponies:

In 2022 haul-in exhibitors will stall with their club. Advisors, please provide how many haul-in stalls you will need each day by July 17, 2022 to Alisha Tilley. In your email please include your club name with your number of haul-in stalls you will need to rotate horses in and out of during the week.

We realize some haul-in exhibitors may not need/want a stall. Please confirm how many haul-in stalls each day you expect to need for those choosing to stall for the day they are showing.  For example you have 12 members in your club, 6 of them are stalling, but you will only have 2 exhibitors hauling in each day. We will designate 2 haul in stalls in your block of stalls for your club. Keep in mind your club will be responsible for sanitizing the stalls between exhibitors.

Our goal is to try to meet each clubs desired per day haul-in stall need. Please keep in mind the exhibitors who have requested a stall are first priority. Also, these stalls are going to be haul-in and out same day, this is not an opportunity to stall a second horse.

Rule 14(c) still applies: Only one horse or pony per exhibitor may be stalled at the fair, No switching of horses.

 The haul-in rules still apply, horses or ponies are expected to be off the grounds at the conclusion of the show.

 

Volunteering:

Advisors received a volunteer sign-up sheet by email for grading, trash clean up and gates. We are going to need extra help each day to clean up and put trash cans out for pick up and pull them back into the complex post pick up. Please reach out to your advisor to sign up for a volunteer shift.

Pee Wee and Fun Show: Volunteers are needed for Friday’s events to happen, we encourage clubs to sign up.

 

Seniors:

We will maintain our senior wall in the front barn for the 2022 fair. Exhibitors who will be graduating out of 4-H this year are welcome to create poster to be hung on the senior wall. Turn in posters to the announcer’s booth during the barn meeting to be hung by the Senior or Junior Fair Board.

Senior Poster Rules:

    • Signs should be constructed on a half poster board sheet (14”X 22”).
    • Please laminate or cover with clear contact paper as they will be outside.
    • No wooden, metal, or full poster board size signs permitted to allow for enough space for everyone.

 

Opening Ceremonies:

We will hold opening ceremony to present the colors, showcase our clubs and send off our graduating seniors. Advisors, If your club or senior club members would like to participate in opening ceremonies, please complete the form that you received via email and return to Alisha by August 1, 2022.

 

Dash for Cash Open Barrel Show:

If my child would like to participate in the open barrel show, do I need to vacate the stall at the scheduled release time?

No, exhibitors entered in Dash for Cash should advise the senior fair board during the barn meeting if they plan to use their stall. All applicable fees will apply as outline in the Dash for Cash rules and entry information.

Again, thank you for all your hard work with your clubs. Please take time to review with your club all the rules. Please feel free to reach out anytime you may have a question.

Volunteers Needed in the Hartford Fair Arts & Crafts Building

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Volunteers needed – 2022 Hartford Fair

If you are a high school student looking for volunteer hours or someone that would like to help, we can use you.  The Arts & Crafts department is looking for volunteers to help with placing items in display cases, hanging pictures, hanging quilts, scribing for judges, etc.  Help is needed on Friday, August 5th and Saturday, August 6th with the most help needed around 12PM-5PM on Friday.  Please reach out to Sam Barb (barbsamu@gmail.com) if interested in signing up for a shift.

 

Ohio 4-H Teen Leadership Council Application

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Ohio 4-H is seeking teens to join their Teen Leadership Council (TLC). The TLC is a great way to serve in a leadership role at the state level and to meet other 4-H teens from around Ohio!

  • Age: Individuals must be 14-18 as of January 1 the year of application to apply for council member, committee member, committee chair, and officer.
  • Number of Meetings/Events: See the program structure outline on the application for specific numbers of meetings and events. Members are required to attend at least 75% of meetings and events.
    • Working Events: Members are required to work a number of statewide events at the Ohio State Fair, and elsewhere throughout the state (e.g. Farm Science Review, Legislative Luncheon, etc.).  Each level of membership differs in the number of events that are required.  See the program structure for more information.
  • Location of meetings: Meetings are typically held at the Ohio 4-H Center in Columbus, Ohio, but there are occasionally instances when they are held elsewhere due to events on Ohio State’s Campus.  In these instances, meetings may be held at locations close to campus area.  Refer to the application for the locations for the 2022-2023 year.  Members will be notified prior to a location change.

Member selection process and how to apply: Visit the website (go.osu.edu/TLC) and review the “Teen Leadership Council Selection Procedures & How to Apply” for all the details you may need to know or share.

Applications and more information about becoming Ohio 4-H Teen Leadership Council (TLC) member for the 2022-23 program year are now available online at: go.osu.edu/TLC. Please note: applications (and other materials, including letters of recommendation and program fees) are due by Friday, August 12, 2022. Since this is during the Hartford Fair, we would encourage you to complete your application early!

Project Judging Sign Up

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Licking County 4-H Project Judging will take place on Tuesday, July 12, 2022 at CTEC (150 Price Rd, Newark, OH 43055). All still projects (clothing, food, and special interest) will be judged on this day. Members must register for a judging appointment by Friday, July 8, 2022. You will need to complete a survey for each project that needs judged.

Before completing the registration, please review the list of which projects are being judged by each judge. You will need to know which judge will be judging your project before you complete the registration. You can view the list by Project Number or by Project Name. Once you know which judge number you will need for each project being judged, please complete the the registration by visiting: http://go.osu.edu/licking4hjudging. Once you have completed the registration, you will immediately receive an email with a summary of your response. If you do not see the email in your inbox, please check your spam/junk folder as that is where automatic responses often end up.

If you find that you need to change your judging appointment or you will no longer be attending judging, please reach out to Adrienne Anderson at anderson.1410@osu.edu so that we can open that appointment up for another member.

If when you go to register, all of the appointments for the judge you need are full, please reach out to Adrienne so we can add more judging appointments.

We look forward to seeing you at project judging!