Month: August 2016

Carbon Management and Sequestration Center Special Event

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President of the Federal University of Mato Grosso (UFMT), Cuiaba, Brazil, Prof. Dr. Maria Lucia Cavalli Neder, will present a seminar, “The Federal University of Mato Grosso: Research & Academic Program”, to the Carbon Management and Sequestration Center on Sept. 6 at 2 p.m.

Dr. Neder received a Master in Education from the UFMT (1992) and doctorate in Education from the Federal University of Santa Catarina. She is a professor at the UFMT, occupying the position of dean since 2008. She has experience in the field of education, with emphasis on teacher training, distance education, language teaching and production of teaching materials. She was president of the Coimbra Group of Brazilian Universities and member of the Board of ANDIFES.

This seminar will be in 333 Kottman Hall and is jointly sponsored by C-MASC and the Ohio International Intern Program of the International Programs in Agriculture.

Neder Seminar Announcement

Blood Drive Sept. 7 at Ag Admin Building

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Like the emergency room of a hospital, the Red Cross must be prepared to respond to patient blood needs 24/7. It’s the blood already on the shelves that helps save lives in an emergency. Please help stock the Red Cross’ shelves by donating blood on September 7! All donors will receive a voucher for BOGO free hockey game ticket!

Wednesday, September 7
Ag Admin Building – Auditorium
10 a.m. to 4 p.m.
If you donated on or before July 13, you may be eligible to donate at this drive.

To schedule an appointment visit: www.redcrossblood.org search buckeyes or email Keeley Overmyer at Overmyer.53@osu.edu.

Click here if you have questions regarding your eligibility to donate.

Additionally, click here for some tips for a successful donation.

Alumni Awards Nominations

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If you would like to nominate an alum for a 2017 CFAES Alumni Award, please download this form or contact Jody Poth at poth.20@osu.edu. Nominations are due Nov. 7, 2016.

Individuals receive recognition in the following categories:

Meritorious Award: The purpose of the Meritorious Service Award is to give public recognition to non-alumni and/or alumni of the college who have been singularly significant in the college’s quest for excellence.

Distinguished Alumni Award: The Distinguished Alumni Award gives public recognition to those who have brought distinction to themselves and the college at large through their participation, commitment, and leadership.

International Alumni Award: The International Alumni Award is presented to outstanding international agriculture alumni representing, supporting, and promoting the college and The Ohio State University around the globe.

Young Professional Achievement Award: The Young Professional Achievement Award recognizes alumni for their early professional accomplishments. This award provides recognition for these individuals and serves as a stimulus toward further efforts by younger alumni.

Individuals who have received an award in one alumni award category are not eligible to receive the same award.

Click here to see previous recipients.

Contact Jody Poth at poth.20@osu.edu for more information.

Rob Clifford – Information Security Officer for CFAES

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Rob Clifford is the Information Security Officer for CFAES.  His focus is on CFAES as a whole including all locations in Ohio. Rob is here to provide guidance on anything related to information security including answering questions you may have, finding a way to handle data securely, and to address any information security issues which might arise within our college.  If you believe you have an information security issue then the correct escalation process is to contact Rob first so he can assess the situation internally, organize the information, and engage teams outside of CFAES if necessary. Rob is here to help and looks forward to working with everyone to help reduce our information risk in CFAES.

Examples of information security issues Rob needs to hear about immediately:

  • Stolen or lost mobile computing device
  • Potential payment card information (PCI) exposure
  • Discovery of a virus or malware on a computer that might contain sensitive information
  • Realization that you have become a victim of a phishing attack (i.e. provided your username and password in response to a rogue email)
  • Discovery of improper disposal of information storage media which could lead to an exposure of sensitive information
  • Information storage media includes anything on which information can be stored such as paper, film, hard drives, flash drives, etc.

Here is Rob’s contact information:
Rob Clifford, CISSP
Information Security Officer
College of Food, Agricultural, and Environmental Sciences | Information Technology Services
264 Kottman Hall, 2021 Coffey Rd, Columbus, OH 43210
614-292-9802 Office
clifford.158@osu.edu

Distance Ed News Update

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I hope you are all settling into the new semester.  The first week has definitely seen some bumps along the way with many of you moving your courses from D2L (Carmen) to Canvas.  I think they have fixed most, if not all, of the glitches we all saw the past 2 weeks.  I have heard of some isolated cases, though, where some students weren’t able to access their courses. In my own course, I have one student who can’t get the discussion board to work.  Continue to contact the ODEE help folks with any issues you are seeing.

I would also like to take this moment to say a huge Thank You to all of the CFAES eTeam folks that have been working long hours to help our departments through the past couple of weeks!

Also a reminder that if you need assistance in moving your course materials to Canvas, to send me a quick email note with your course title, dept and when the course is being offered.  I’m at namuth-covert.1@osu.edu. CFAES has hired an instructional designer contractor to help us this year in the transition.  She is available to help distance courses, as well as on campus ones.  Working with faculty and eTeam designers (if your dept has one), she will copy over materials.  We are keeping her time focused, so any day to day questions on using Carmen or problems you are running into are better answered by your department’s Carmen Affiliate or ODEE help desk.

Deana Namuth-Covert, PhD
Professor, Director of Online Education and Outreach
The Ohio State University
Ohio State ATI and the College of Food Agricultural and Environmental Sciences
Wooster, OH 44691
402-483-1338 Office
namuth-covert.1@osu.edu

Finalized Sexual Misconduct Policy Effective Today

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As part of a comprehensive effort to enhance the health, safety and wellbeing of our community, the university has finalized a campus-wide Sexual Misconduct Policy, effective today. The Sexual Misconduct Policy is the final version of the interim policy implemented last September. The final policy incorporated feedback from the university community, including students, faculty and staff.

What you need to do:

  • Review the final policy on the HR website. You may need to refresh your browser to see the updated policy.
  • Communicate this policy update to your faculty, staff and students.

Contact Kristi Hoge, lead employee and labor relations consultant, with questions at hoge.42@osu.edu.

Single Sign-On Available for Employment Verification

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Employee access to Employment Verification services is getting easier. Employment Verification can be accessed by active employees via single sign-on as of August 18, 2016.

Employment Verification is a service for faculty and staff who need to provide employment verification information to a third party. Requests are completed by The Work Number for Everyone, an automated service available 24 hours a day, seven days a week. Current employees can access the service via single sign-on on the Employment Verification page. Former employees must continue to log in via The Work Number.

What you need to do:

  • Be aware of the process for accessing Employment Verification services.

OUTSTANDING U!

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The OUTSTANDING U! Staff Recognition Program is a special program that acknowledges the tremendous efforts and contributions staff make to The Ohio State University College of Food, Agricultural, and Environmental Sciences. OUTSTANDING U! provides individual recognition for outstanding service and actions for more casual day-to-day performance.

Any CFAES staff member may be recognized as an OUTSTANDING U! recipient by anyone (supervisor, peer, student or clientele). Click here to complete the form. Forms are reviewed and recipients are notified. Awardees receive a certificate and letter of acknowledgement from the Dean.

For specific questions about this program, email outstandingu@osu.edu.

For other CFAES Staff Advisory Council activities, visit go.osu.edu/cfaessac.

H.S.H. Prince Albert II of Monaco to Visit Ohio State

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H.S.H. Prince Albert II of Monaco, a long-time supporter of global environmental and sustainability issues, will visit Ohio State on Wednesday, Aug. 31. He will present a lecture focusing on climate change, biodiversity and access to clean water at 3:30 p.m. at Mershon Auditorium, 1871 N. High Street, on the Columbus campus. Doors open at 2:30 pm. For more details, visit  http://www.oee.osu.edu/hsh-prince-albert-ii-of-monaco-to-address-sustainability-and-the-environment.html.

Prince Albert Flyer

New Administrative Associate for International Programs in Agriculture

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Poppy Thornton has been brought on to serve as the Office of International Programs in Agriculture’s (IPA) new administrative associate starting Aug. 15, 2016, following the retirement of Pat Rigby. Poppy comes to us from the Office of Business and Finance, and brings a wealth of administrative support experience in Ohio State eSystems, international education programming, and travel scheduling and planning.

Poppy can be reached at IPA at thornton.98@osu.edu or at 614-292-7252. Please join us in welcoming Poppy to CFAES!

PHA Update

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Ohio State is committed to providing a healthy workplace environment. This improves the health of individual faculty and staff and produces even more positive results for the university overall.

Annual biometric screenings and the Personal Health and Well-Being Assessments (PHA) help you learn more about your health status. Knowing your biometric numbers can help you understand and reduce your risk for serious illness.

In addition, if you and your covered spouse/SSDP complete these requirements by November 30, you will earn the full 2017 premium credit and eligibility for other rewards.
Action steps:

  1.  Schedule a convenient and complimentary Biometric Screening
  2. Complete your PHA
  3.  In lieu of having an on campus biometric health screening, take a copy of the Know Your Numbers Provider Form to your annual exam with your Primary Care Provider (PCP).  Upon completion, you have the option of entering your biometric numbers into your Personal Health Assessment (PHA) or faxing the  Know Your Numbers Provider Form to the OSU Health Plan, no later than 5:00 PM EST on November 30,2016. OSU Health Plan will upload the results into your PHA. (Submitting the form to the OSU Health Plan is required if you are participating in the YP4H incentive program and eligible to receive bonus point opportunities.)  After you complete a Biometric Screening and PHA (including all of the required health values) you’ll receive Medical Plan Premium Credit for 2017.

Information provided by Your Plan for Health shows that 48.9% of CFAES faculty and staff have completed the PHA as of July 31, 2016. I encourage you to complete these requirements to learn more about your personal health and help CFAES continue to be a healthy workplace.

Being actively involved in managing your health is good for you and good for the university. Together we can improve the health and well-being of the Ohio State community.

Please contact Jane Douglas, HR Specialist, (Douglas.170) or call OHR Customer Service (614) 292-1050 or hr@osu.edu with any questions.

Elayne M. Siegfried, Esq.
Human Resources Director
College of Food, Agricultural and Environmental Sciences
Research Services, 1680 Madison Avenue, Wooster, OH 44691-4096
330-263-3932 Office / 330-263-3695 Fax
siegfried.20@osu.edu

Enroll in BuckeyePass Now: Video Tutorials and a Chance to Win a Free iPad

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As previously announced, beginning Monday, Sept. 12, 2016, multi-factor authentication will be added to the Human Resources Employee Self Service (ESS) system. BuckeyePass will provide a second layer of security by requiring not only a username and password but also a notification or numerical code that is sent to the user. You may already be using multi-factor authentication to log in to other accounts at your bank, email or social media sites.

For those desiring additional guidance in understanding the concepts of multi-factor authentication or enrolling devices in BuckeyePass, there are two video tutorials available on BuckeyeLearn that cover these issues in detail.

Video 1:  BuckeyePass Overview
This 9-minute video provides a general overview of multi-factor authentication and Duo/BuckeyePass. At the end of this video, you will be able to understand what BuckeyePass (Duo) Multi-Factor Authentication is, know why BuckeyePass is necessary to protect our institutional and personal data, and describe the four options available to use Duo.

Video 2:  Enrolling Devices in Duo/BuckeyePass
This 4-minute video provides a demonstration of enrolling devices in Duo. At the end of this video, you will be able to: enroll and manage your devices; and understand how to use the four options available in Duo.

If you are not familiar with using BuckeyeLearn, here are the steps to access the videos linked above:

  • Click the link for one of the videos above.
  • Note on the ohiostate.csod.com links: BuckeyeLearn is hosted by a third-party cloud service. https://buckeyelearn.osu.edu redirects users to https://ohiostate.csod.com once they log in. This is normal.
  • Log in using your OSU username and password.
  • Click the Request button.
  • Click the Launch button next to the training you just requested.
  • Click the triangular “play” button on the video.

Employees who are enrolled in BuckeyePass by Sept. 9, 2016 are automatically entered in a drawing for a free iPad.

Matt DeVore
Chief Information Officer, CFAES
The Ohio State University
College of Food, Agricultural, and Environmental Sciences Information Technology Services
203A Research Services, 1680 Madison Avenue, Wooster, OH 44691
330-202-3577 Office
devore.38@osu.edu

New Account Protection for Employee Self Service Starting Sept. 12, 2016

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“Hacker steals teacher’s direct deposit paycheck: University says too bad so sad.”

The above headline is from an actual event that took place at Western Michigan University and has been duplicated at other institutions such as the University of Kansas and Boston University.

Over the past few years, The Ohio State University has seen phishing (the activity of defrauding an online account holder of financial information by posing as a legitimate entity) and identity theft crimes increase in the Higher Education sector. At universities which were hit first, some employees who have been taken in by phishing emails have had their pay checks rerouted away from their banks to accounts controlled by cybercriminals. Word spread quickly among Higher Education security experts, and by being aware and knowing what to look for, we have so far been able to prevent similar results at Ohio State.

The BuckeyePass system is one of many steps taken to assist in securing your information.

Beginning September 12, 2016, BuckeyePass will be protecting all our employees personal data found in Employee Self Service. Among other things, Employee Self Service allows you to update your personal data including the bank routing information for the direct deposit of your pay. CFAES Leadership recommends that you register for BuckeyePass before September 12, 2016 to ensure you are able to access your HR information without disruption.  If you have not done so by the time BuckeyePass goes live on September 12, 2016, you will not be able to access your information in Employee Self Service until you complete the registration process.

Please refer to OSU’s BuckeyePass Knowledge Base for detailed instructions on how to register for BuckeyePass.  If you have any questions during the process of registering for BuckeyePass, please contact the CFAES IT Help Desk or 8HELP.

As mentioned in the headline noted above, the successful phishing attempt resulted in a financial loss for the individual who responded to the phishing attack.  If you receive an email which doesn’t look right or you have doubt as to its legitimacy, please contact CFAES’ Information Security Officer (Rob Clifford, clifford.158).  Do not respond to or click on any links within the email.  You may also forward the suspicious email to report-phish@osu.edu.  As a reminder, Ohio State will never call or email you asking for your password or any other credential.  Do not provide this information if requested.

Matt DeVore
Chief Information Officer, CFAES
The Ohio State University
College of Food, Agricultural, and Environmental Sciences Information Technology Services