Writing Thank You Notes

Now that fair is over, please make sure you take the time to write a thank you note to the sponsors of your awards and buyers.  This is very important to show appreciation to these supporters.

While you are at it, feel free to write a letter of appreciation to others who helped make your 4-H year memorable.  This could be parents, club leaders, volunteers at fair, etc.

Also, please take the time to thank the Senior Fair Board directors and barn superintendents (120 Fairground Road, Xenia, OH 45385).

Remember, the sponsors of awards and buyers did not have to do this for you.  Please do these thank you notes in a timely manner to show your appreciation.

Review this document for tips on writing these important notes.

Livestock Sales Thank You Note Turn-In Information

All 4-H & FFA market exhibitors are required to turn in completed thank you notes.  These need to be turned into the fair office.

Please note that these thank you notes must be turned in prior to youth receiving their checks.  They should be in an envelope that is addressed and stamped.

The following are the turn-in dates and times:

  • Monday, August 13 from 5-7 p.m.
  • Tuesday, August 21 from 5-7 p.m.
  • Wednesday, August 29 from 5-7 p.m.

If you are unable to turn them in during these times, they must be turned in to the fair office during regular business hours of 8:30-12:30 p.m.

A lot of respect can be earned or lost by our ability to say thanks. Thank you notes help our sponsors/buyers realize that the award sponsorship really means something to you. It helps make them more interested in sponsoring next year. For help in writing that thank you note or letter click here.

If you have any questions, let us know.