Your Intentional Annual Work Plan: Creating an Efficient, Effective, and Adaptable Structure to Meet Your Goals

We are the Keys to Extension. Extension Conference, December 10 – 11, 2024. Columbus, Ohio. Breakout Session 4: Wednesday, December 11th, 11:00am – 11:50am.

Is your calendar a chaotic whirlwind of activity and deadlines? OSU Extension offers some of the most autonomous, exciting, professional interest and community driven-careers. Designing and driving your goals effectively within the annual calendar can be challenging. Being intentional with your work plan can help ensure that your professional goals, community needs, and alignment with your work teams and partners across the state will create success. Learn hands-on tools to design and follow your annual calendar with intention, direction, focus, and clarity for decision making. As important as all of the Extension Keys are, we will focus on the key of efficiency, giving you the key to unlocking the work plan that works for you. #ExtensionKeysEfficiency

Presenters:

Patrice Powers-Barker, Educator, Family and Consumer Sciences, Lucas County powers-barker.1@osu.edu

Melissa Rupp, Assistant Professor, Family and Consumer Sciences, Fulton County rupp.26@osu.edu

Session Handouts:

Time Management Resources:

For your work plan, recommended supplies:

  • Your data
  • Hard copy, monthly calendar for upcoming year such as https://www.calendar-12.com/printable_calendar/2025 
  • Pens, markers, post-it notes, dry erase board and/or poster sized paper to write on, worksheets, other planning tools
  • Copy of organization(s) mission and vision. For example, our Extension mission and vision but also others such as a professional organization or your personal list of values.
  • Your “reward” – how will you make this important task as enjoyable as possible? Partners? Lunch break at a favorite restaurant?

Just for fun – Patrice shared her poster of the iceberg with a Venn Diagram and all the below the surface examples. This link is NOT a time management example, nor will it help you design your work plan but it’s fun to design your own iceberg and watch it float: https://joshdata.me/iceberger.html

References: 

A&P Promotion Instructions for Extension Educators, specifically General Expectations of each Educator Level

Atlassian. (2022) 7 productivity methods: which one’s just right for you? www.atlassian.com/blog/productivity/7-productivity-methods

Harder, A. & Narine, L. (2020). Personal Health, Role, and Time Management Competency Training Needs of Extension Agents in Florida. The Journal of Extension, 58(1), Article 19. https://doi.org/10.34068/joe.58.01.19

How a top Harvard Business School Professor Approaches Intention Setting. (2017). Thrive Global Staff. https://community.thriveglobal.com/how-a-top-harvard-business-school-professor-approaches-intention-setting/

Lokenauth, A. (n.d.) Productivity Cheat Sheet. https://www.linkedin.com/posts/business-infographics_productivity-cheat-sheet-credits-to-andrew-activity-7176277064835096579-PftG

Nine Proven Time Management Techniques and Tools. University of Saint Augustine for Health Sciences. https://www.usa.edu/blog/time-management-techniques/

Powers-Barker, P. (2021). Now and Later: The paradox of living in the moment and planning for the future. Live Healthy Live Well. Ohio State University Extension. https://livehealthyosu.com/2021/11/15/now-and-later-the-paradox-of-living-in-the-moment-and-planning-for-the-future/

Russell, M. B., Attoh, P. A., Chase, T., Gong, T., Kim, J., & Liggans, G. L. (2019). Burnout and Extension Educators: Where We Are and Implications for Future Research. Journal of Human Sciences and Extension, 7(1), 15. https://doi.org/10.54718/SFPK7165

Russell, M. B., & Liggans, G. L. (2020). Burnout: Examining the Effects of Job Characteristics Across Extension Disciplines. The Journal of Extension, 58(1), Article 20. https://doi.org/10.34068/joe.58.01.20

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