create accessibly

email resources

Email accessibility guidelines (external link)

new digital tools acquisition requirements

All free and purchased digital tools must have approval from IT Security/Risk, Finance, Legal, and the ADA Coordinator’s Office before procurement or use.

See New Digital Tools Acquisition Requirements for the College of Medicine to view additional details.

creating and disseminating a video with closed captioning

  1. Edit the transcription file.
  2. Create the transcription file.
  3. Upload the video and .vtt file to MediaSite.

multimedia transcript style guide: what makes a good transcript?

(link to accessible document)

File type: .txt file

File name: name of video_yeardaymonth

Transcript formatting

  • Strip out timestamps
  • Incorporate regular sentence structure/punctuation and format into logical paragraphs
  • Include line breaks at end of a complete thought or section
  • Identify speakers
    • Identify speakers by full name the first time, then last name only. If the speaker is a physician, follow the instructions in this Style guide entry regarding credentials.
    • If the speaker’s name is not given, refer to them neutrally as Narrator, Interviewer, Speaker, or another term that fits the context of their role in the video.
    • Identify a change in speakers by starting a paragraph with the new speaker’s name and a colon.
  • Content
    • Starting with auto-generated text is encouraged, but all transcripts should be manually reviewed and edited before submission.
    • Important visual information should be described in text (audio description).
      • Example
      • Use brackets around audio descriptions
    • Spell out any text presented on screen when it is relevant
    • Do not alter wording based on grammar, do edit out “ums”, etc.
    • Look for special characters that did not copy/paste correctly (e.g. curly quotes)
  • Planning
    • Plan 6-8 minutes of transcription work for every 1 minute of video content

are my Echo360 videos compliant?

All academic videos within Echo360 are automatically transcribed. 

Transcription and closed captions only need to be edited under two conditions:

  • The videos are used on an on-going basis (more than one semester)
  • There is a request from a student or Student Life Disability Services (SLDS) on behalf of a student

If your videos meet either of the aforementioned criteria, please submit a request to go.osu.edu/ocsconsult (external link). 

A student digital accessibility assistant (SDAA) will assist you in editing your transcripts.

Thank you for creating accessibility within the COM.

requirement for posting PDFs on public-facing websites 

Beginning January 24, 2024, Workfront’s Web Request from will require a passing accessibility report to be uploaded along with any PDF that is requested to be posted on any of our public-facing websites. 

An accessibility report is an automated summary of findings produced by Adobe Acrobat Pro that details whether a PDF conforms to the accessibility rules set forth by the Web Content Accessibility Guidelines (WCAG 2.0). 

How to create an accessibility report for PDFs.

how to get a transcript of a Vimeo video

(link to accessible document)

how to get a transcript of a YouTube video

(link to accessible document)