When you leave OSU, you will lose access to your university OneDrive account, and files shared with others will not be accessible to them after your last day. Here are some tips to ensure others can continue using the files you are sharing with them.
For OneDrive files with other users:
Log into the Microsoft 365 website at https://it.osu.edu/microsoft-365 and then go to OneDrive.
Find the folder with the files you want to share.
Click on the action menu button (three dots) and then choose Share.
Type in the name of the person you want to share with. Make sure in this case to choose “Can edit”.
The new owner will need to download the shared content and re-upload it to their own OneDrive account.
For OneDrive files you want to place in Teams:
You can also copy files from OneDrive into a team folder instead of just sharing with individual users.
Open the Teams program or website and click on the OneDrive icon on the left side of the screen.
Go to My Files, find the files you want to copy, and then select them.
Click on the action menu button (three dots) and choose “Copy to”.
In the screen that comes up, click on the team name under “Quick access” and then choose to copy there.
For Teams:
In the case of Teams itself, you can add other users and make them owners of your team. Then if you leave and are removed from the team, it will continue with the new owners.
Open the Teams app and go into your team.
Click on the action menu button (three dots) next to your team and choose Manage Team.
Add a new member. Make sure to choose Owner instead of Member.
If someone was already on your team, make sure they are an Owner and not a Member.
Further Resources:
- Administrative Resource Center
- Microsoft
