Quick Tips for a Temporary Move Online

Need some action steps to move your course content to a remote instruction format? Check out the tips below.

What do I do first?

Create the “Key Three” components of your course on Carmen. The Key Three components are:

  • Course syllabus
  • Course materials
  • Gradebook

Visit keepteaching.osu.edu for the official OSU information on how to move your course content to the online environment under emergency circumstances.

Do I have to move my lectures to an asynchronous format?

Please know that if you were previously conducting your class in an in-person, classroom format, you can achieve continuity by doing something very similar to what you were accustomed to doing in person. In other words, if you were previously lecturing or holding seminar during class time, your students still have your class time on their schedules and can attend class activities synchronously in Zoom. Please be sensitive to students who may not have reliable internet connections that support synchronous Zoom meetings or even long, recorded lectures, and refer them to ODEE’s “Keeplearning” site for information on how they might address bandwidth issues.

I’ve got the Key Three on Carmen now. Is there a checklist for other things I should be doing?

Quality Matters (QM), a leader in online course quality assurance, has published an excellent Emergency Remote Instruction (ERI) checklist that was specifically designed for this event where instruction needs to be delivered remotely due to emergency circumstances.  Please use the ERI checklist to guide your academic continuity efforts.

Are there any live workshops or help sessions I can attend?

Yes! The Office of Distance Education and eLearning (ODEE) is holding a series of online “Keep Teaching” webinars to show you how to make sure your students have the resources to complete their work while face-to-face classes are suspended. You will learn how to share your syllabus in Carmen, post necessary resources for students, set up your Carmen gradebook, and use Carmen Zoom to communicate with your students.

Where can I find some quick-start guides?

Carmen has an instructor’s guide where you can find tool-specific information.

Thank you to Sarah Rusnak, clinical instructor in nutrition in the School of Health and Rehabilitation Sciences, who created and shared several great quick-start guides with us.

What are my options for moving lecture online?

ODEE has published a brief document that breaks down the alternatives in two simple options: recorded lectures for asynchronous viewing or live lectures. Both options use Zoom.

What are the best tools to ensure continuity in teaching and learning?

Your go-to tools will be:

  • Carmen for your syllabus, announcements, documents, online class discussions, course assignment submissions.
  • Zoom for synchronous meetings that you were previously conducting in person (and Zoom can record meetings and lectures, also).
  • Panopto for pre-recorded lectures and demonstrations that you want your students to view asynchronously.

How can I give my students high-quality feedback online?

The Chronicle of Higher Education offers some excellent guidance on how to provide good feedback to students. Their recommendations are specific to the online environment, and they also apply to all instructional environments. This article covers a complicated topic very concisely and includes practical suggestions you can apply quickly, with topics such as:

  • Essentials
  • 4 Key Quality of Good Feedback
  • 2 Time-Saving Approaches
  • When to Use Audio or Video Tools for Feedback
  • When to Stick to Text Feedback
  • Tips on Getting Started
  • Common Pitfalls and Smart Solutions

Please read the article and let the CON-IT team know if you want to get started with one of the two great tools in Carmen to provide feedback (Rubrics and Video for feedback).

I’m not sure how to use Carmen or Zoom or Panopto. Can you provide resources?

Keepteaching.osu.edu has a great compilation of teaching resources that focus on Carmen and Zoom for teaching. The resources are organized by topics such as

  • Communication with students
  • Engaging and interacting with students
  • Sharing materials, content, or lectures
  • Student assignments

If you want to record lectures for asynchronous viewing and you need help with Panopto, plesase contact the CON-IT team at con-it@osu.edu. Please be as specific as possible in your email when you describe what you want to accomplish with your Panopto recording. Your detailed email will help us help you identify the best tool and use it efficiently.

How do I access Health Sciences Library Services?

Many library services are available even though the physical libraries are closed. A list of resources that may help you in your virtual classroom is available at https://hsl.osu.edu/about/press-room/news/hsl-resources-support-virtual-learning.

Librarians have also curated a variety of guides tailored to specific topics and disciplines. A full list of these guides are available athttps://hslguides.osu.edu/?b=g&d=a.

How do I get help?

The CON-IT team is here to assist you! Email us at con-it@osu.edu to let us know what you need. Provide as much detail as you are able about your teaching role and course context. This will help us respond to you quickly and efficiently. Include in your email at least the title and number of your course as it appears in Faculty Center, and be as specific as possible about the kind of assistance you will need.

Replacement for muting grades in Canvas

A recent change in CarmenCanvas takes away the ability to mute and unmute assignments. Instead, there is now the Grade Posting Policy. It can apply to the whole course, but we recommend applying it to individual grade items as needed.

The default is Automatic. You would change it to Manual before starting to grade submissions. Then post the grades when you’re ready.

View more information about the Grade Posting Policy on the Canvas website.

8-31-18 Proctorio Flash Friday Presentation

Proctorio has been available in Carmen for a few months now. This tool allows for online proctoring of exams with settings that can be adjusted for a variety of scenarios (for example, an open book exam or a group exam). John Pryba and Alice Teall gave a Flash Friday presentation about the tool, including how to enable it in a course, set up a quiz to use it, and how to view reports.

Watch the recording of the presentation and learn more about Proctorio on the ODEE website.

 

Link Validator in Carmen, and other tools to double-check your course

At the beginning of each semester, instructors often wonder if the pages and links they copied from their previous semester’s course transferred in good working order to the new, current-semester copy of their course.  There are many reasons a link that worked perfectly last semester might not work this semester, so it is best practice to check your Carmen course links at least once per term. Carmen has a handy link validator that will do this (mostly) automatically for you.  In your Carmen course, go to Settings > Validate Links in Content. The link validator will cause a process to run that identifies links in your course that may be problematic, and it will even tell you the reason for the problem.

If you have questions about using this tool, please let us know in the CON-IT department.  Also, check out the additional ways you can double-check your course for errors and usability according to the Canvas community.

Course Link Validator

Course Link Validator

Choose the Best Answer:  (a) Multiple Choice Quizzes or (b) Specification Grading

If you’ve ever felt the tension between multiple-choice tests and more complex assessments of learning, you are not alone.  Read this EdSurge article on specification grading and its potential advantages over multiple choice exams for student assessment.

The grading tools in CarmenCanvas might make specification grading an efficient approach to engaging your students and finding out more about the course content they have learned and can apply to problems.  The article also makes a case for the right time and way to use multiple choice tests.  If you would like to explore CarmenCanvas tools (rubrics, SpeedGrader, etc.) for specification grading, please contact the mailto:con-it@osu.edu for more information.

Carmen Tips and Tricks

Our 4/6/18 Flash Friday presentation covered a number of CarmenCanvas tips and tricks, including:

  1. A different way to work with default due dates while setting up an assignment
  2. Checking to make sure a rubric will be used for grading
  3. Making sure peer reviews require a submission (even something as simple as a text entry) so students can easily see who they need to review
  4. A note about regrading quiz questions that came from a question bank
  5. Deleting calendar items that don’t have any dates attached to them
  6. How to change a single person’s grade when working with group assignments
  7. Adding your actual syllabus to the Syllabus page
  8. Downloading multiple files at one time

View the recording at http://carmenconnect.osu.edu/p271p9hcwxo/

Proctorio available now for remote proctoring

View our 5-17-18 Proctorio Flash “Thursday” presentation.

The Office of Distance Education and eLearning has concluded their search for a remote proctoring tool, and they are now making Proctorio available to all Ohio State faculty, staff, and students for larger, summative, CarmenCanvas-based exams. Proctorio records exam audio and video for review by the instructor after the exam, and it marks segments of the video where the computer algorithm has identified potential academic misconduct behavior.

Proctorio is available now campus-wide to all Ohio State faculty, staff, and students in CarmenCanvas.

If you would like to get started with Proctorio , ODEE has made some initial resources available. They will continue to expand these resources and communications as Proctorio’s formal introduction to campus progresses through the summer term.

 

Announcements vs. Email in Carmen

You probably know that you can communicate with your students in Carmen either by sending them an email using the CarmenCanvas “Inbox” or by posting an announcement.  But which one is better?  Best practices in online communication with students say that general class information should be shared using the Announcements tool where all have access to it at any time, and the instructor should make clear from the beginning of the term that the onus is on the student to check the course announcements regularly (perhaps daily).  Emails can get caught in a spam filter, be misdirected, or simply ignored. Of course, information of a more private nature which is intended for an individual student should be sent by email to that student, and ODEE’s recommendation is that we use the student’s lastname.#@osu.edu email address. They also recommend not sending FERPA data (such as grade information) via email but to instead keep it in Carmen and tell students where they can look for grade data and feedback.

Overview of Canvas Peer Review for Group Work Evaluation

We have discussed peer review in Carmen/Canvas before both on this blog and in previous Flash Friday presentations.  If you would like to catch up on the most recent Flash Friday on Peer Review, click here.  This post will go over some details and instructions for using the Canvas Peer Review tool to allow your students to evaluate one another’s performance in group work.

Peer Review in Canvas was designed to allow students to review work submitted by peers, such as research papers and websites.  If you are interested in using Canvas for this type of peer review, check out this post on creating peer reviews and this post on viewing peer review comments.  Also note that there are other ways of getting peer review feedback, including Qualtrics surveys and having students use email.  Whatever method you decide on, the College of Nursing IT team can help you design and implement a peer review assignment.

Peer Reviews for Group Work

For a step-by-step guide to creating your own group work peer evaluation assignment, download this presentation: Using Canvas Peer Review for Group Peer Evaluations-1qlkjnb.

Hints and Tips

  • Peer reviews do not receive a grade—if you want to give a grade for how well a student peer reviewed another student, you have to create a separate (no submission) assignment in Canvas to allot grades.
    • Alternatively, the instructor can give a grade on the assignment being reviewed and call that the peer review grade—this does get confusing and will not work if you have two rubrics involved.
    • Grading completion of peer review vs. grading students’ work vs. grading students’ feedback can be confusing.  Feel free to consult IT about this!
  • Who can see the comments in a peer review?  Instructors and the student being reviewed can see all comments on their submission or performance. Peer reviewers can only see their own comments–the comments they made and the comments addressed directly to them.  Students cannot see comments made by students to other students. The “test student” in Canvas cannot complete peer reviews.
  • Saved by the Bell – Clicking the “bell” symbol next to a student’s name who has not yet completed a peer review sends an email to the student to complete the review along with a link to the review they need to complete. This is handy when students state they cannot find their peer review assignment. Peer reviews go directly to the person getting the review—instructors cannot read over or approve them beforehand
  • When “Saved by the Bell” doesn’t work—instructors can delete the assigned peer review and re-assign it. This will erase all record of the first peer review attempt.
  • When assigning peer reviews for evaluation of group members, there is no shortcut to have the group members evaluate each other— the instructor must manually add each student (this can be tedious).
  • Dates get wonky in peer reviews for performance rather than a submission (“due date” is really “start date”)— you will need to explain this to students so they understand that this will look like an overdue assignment. Also, changing the due dates or available dates after publishing the assignment may result in student difficulty in viewing and completing peer reviews.
  • There is no “self-review” option.  If you want your students reviewing their own work, you’ll have to do this separately or on a different platform.
    • Workaround: you could have students leave a comment on their own peer review submission page.
  • Students may be able to go back in and change rubric scores after the review period, but they cannot edit or delete comments.

If you would like help setting up a peer-to-peer evaluation of group work, please contact us at CON-IT@osu.edu