Office 365 for Personal Computers

The Office of the Chief Information Officer (OCIO) is rolling out Office 365 for faculty and staff on July 25, 2017. The following products will be available as part of the phase one release:

  • Office 365 ProPlus – Mac/PC Licenses for full Office installs; enables Mobile Office
  • Office Online – Work in the cloud using Word, Excel, PowerPoint, OneNote, and PDF documents in your web browser
  • OneDrive for Business – One (1) terabyte of cloud storage; needed for Office Online
  • Sway – Easily create engaging, interactive, web-based reports and presentations
  • Forms – Quizzing function available through Office 365
  • Planner – Create new plans, build a team, assign tasks, and update status in a few easy steps
  • Delve – Discover current information likely to be most interesting to you across Office 365

To get started with Office 365 for faculty and staff, refer to the Office 365 Employees article as well as the FAQ for employees on Office 365. For information on the data that can and cannot be placed in OneDrive for Business, consult the Ohio State Institutional Data Policy.To access Office 365, use the office365.osu.edu webpage.

To log in, click the ‘Faculty/Staff’ button and use your lastname.#@osu.edu and password. If you are a student as well as a university employee, you will have two Office 365 accounts: for one, you will use your lastname.#@osu.edu to log in, and you will use your lastname.#@buckeyemail.osu.edu to log in to the other. It is important to note that if an employee is also a student, they will have two separate and unique accounts, one for employee work and one for student work. They must log into each separately.

To install Office 365, refer to the Installation of Office for Windows/Mac for Employees Knowledge Base article. Note: Office 365 should NOT be installed on any Ohio State-managed equipment. Employees must contact their local IT before attempting an installation on university managed computers.

Add Recent Announcements to your Carmen (Canvas) Homepage

If you’ve ever thought that your students might not be getting all of your course communications by email or through Carmen (Canvas) announcements, try this clever idea (and best practice) from Hollie Moots.  Consistent class communication will improve, and questions directed to your email inbox will decrease.  Take 2.5 minutes to learn more from Hollie in her demonstration video (below).

Panopto – Which link is which?

If you are an instructor and you receive any Panopto “ready to view” emails, you might be wondering which link is which.

Long story short, choose the “View” link. We suggest you actually click on it, make sure it plays fine, and then copy the link from the web browser instead of your email.

Otherwise, here is a breakdown of an example “ready to view” message.

Panopto Ready to View Example

View: This is the link you want to share with students! We suggest you click on it to make sure it works properly. Then copy this link from your web browser and paste it into Canvas (or an email or however you want to share it with others).

Edit: If you know how to make some basic edits to your lecture, this link will take you to the Panopto website. You’ll need to log in if you aren’t already.

Share: Please do not confuse this with the View link! This allows you to check the sharing settings on your lecture.

Additional output formats: You will likely not use this, but if you do, you get different options on the ways your lecture can be viewed. These options are mainly for video and audio podcast versions.

Cybersecurity Part 3: Educate Yourself About Web Addresses

In our first two posts about Cybersecurity, we defined different threats and discussed what the College of Nursing IT department does, as well as what you can do, to protect our data at the College of Nursing.  This post will go over some additional information about reading website addresses that will help you to be safer when browsing the web.

Below in black/blue/red/green you can see the full web address of the RN to BSN program introduction on the CON website.  You will notice four distinct parts of the address. Below, we will go over those parts of the web address.

Http(s): The letters “http” ahead of a website signify the Hypertext Transfer Protocol, and the “S” added here indicates that the connection is encrypted (or, coded to keep unauthorized viewers from seeing the information being transferred).

Domain: The domain name is the name of the website that you are accessing. In the case above, nursing.osu.edu is the domain name of the College of Nursing.  All of the subsequent pages that you can reach from the College of Nursing’s website are “nested” into this domain.  In this particular case, nursing.osu.edu is connected to the overall osu.edu domain which you can reach by clicking the link at the very top of the page.  In much the same way that books have chapters with sub sections, the larger “osu.edu” domain connects to the smaller “nursing.osu.edu” domain which has many pages attached to it.

Extension: The extension tells us what kind of website we are accessing.  In this case, the “.edu” extension indicates that this is a higher educational institution.  Other common domain names are listed on this Wikipedia page.  It’s good to be familiar with the most used extensions, because in recent years, fake websites have popped up that may lead you to think they are legitimate. For example, the real website for the ABC News television station is abcnews.go.com.  Recently, a fake site popped up with the web address abcnews.go.co* (notice this site ends with “.co” instead of the usual “.com”) that mimicked the real website quite convincingly.

Path: The series of words with forward slashes that follow the website extension tell your computer where to look in the domain of the website– this is basically a nested series of pages. So, in the example above, the RN to BSN program introduction connects to the undergraduate program overview page which can be found on the academic program page.

Now that you know the basic elements of a web address, try paying attention to the addresses that common links take you to.  Whenever you see a domain name that seems off (like “gooogle.com” for instance), an extension you don’t recognize such as “.co”, or you don’t trust the provider of the link, DON’T CLICK!  You can find some helpful hints from these pages as well:

How to Spot a Fake Website

Reading Web Addresses

 

*For those of you who are now terrified of clicking on a bad link, we’re glad you’re paying attention! The link above to the fake ABC website will just take you to a Wikipedia page describing the site, so feel free to check it out this time.

 

 

Accessing older CarmenCanvas courses

If you are on the Carmen landing page and are trying to access older courses, here’s a simple trick to make them show up.

Click on the “Load More Courses” button on the right side under Filter.

Load More Courses

Now you’ll see more courses. In this example, the list now includes SU16 and AU16. The search feature will also find your older courses from those semesters.

Hide Added Courses
To go back to viewing more recent courses, click on the same button (which now says “Hide Added Courses”).

 

BuckeyePass and the Remote Desktop Server for Students

Passwords alone are no longer secure enough to protect certain kinds of data. Increased phishing attacks against higher-educational institutions, increases in identity theft crimes, and data breaches on other websites where usernames and passwords may have become exposed all contribute to the need for multi-factor authentication. Attackers will no longer be able to access sensitive information with just a stolen password. That’s where BuckeyePass and multi-factor authentication come in. Multi-factor authentication adds a second layer of security that combines something you know (like your password) with something you have (a mobile device or phone).

Beginning May 5th, 2017, users will authenticate using this additional step when logging into the CON Remote Desktop Server. If you plan to use the Remote Desktop Server, please take a few minutes to visit http://buckeyepass.osu.edu to sign up for a BuckeyePass account and enroll a device. When you log into the Remote Desktop Server after May 5th, you will receive an authentication request on your enrolled device to be approved before the login is processed.

If you need assistance signing up for a BuckeyePass account, please call (614) 688-HELP.

For detailed instructions on how BuckeyePass will integrate with the CON Remote Desktop Server, please see the documentation on the IT section of Studentweb here:
https://studentweb.con.ohio-state.edu/it

 

BuckeyePass (Duo Multi-Factor Authentication) coming to the College of Nursing

Multi-factor authentication adds a second layer of security that combines something you know (like your password) with something you have (a mobile device or phone). With just a few changes, users can take advantage of the new security measures now when authenticating to the CON VPN (known sometimes as NetExtender or SonicWall). Both single-factor and multi-factor authentication methods will be available until May 5, so now is a great time to try it out and work through any issues before the old method of logging in is no longer available.

Why:

Passwords alone are no longer secure enough to protect certain kinds of data. Increased phishing attacks against higher-educational institutions, increases in identity theft crimes, and data breaches on other websites where usernames and passwords may have become exposed all contribute to the need for multi-factor authentication. Attackers will no longer be able to access sensitive information with just a stolen password.

When:

The new, multi-factor VPN is already active and available for use. The existing, single-factor VPN will remain active until May 5th, 2017. Faculty, staff, and students connecting to the VPN will need to use the address vpn.nursing.osu.edu.

The Remote Desktop Server will begin requiring Duo authentication on the same day.

How:

Most faculty and staff have already activated their Duo account, as it is required to log into Employee Self-Service. If you have not already, please click here for more information on how to register and activate. If you need assistance, please call (614) 688-HELP.

https://buckeyepass.osu.edu/

Once you have activated, you will need to set up a new connection in your NetExtender or SonicWall Mobile Connect application. For more detailed instructions, click here.

There is a general Panopto tutorial here.

Quick Guide: Leaving Classrooms After Class

For the purposes of saving energy and money, we ask that all instructors turn off classroom projectors when you are finished using them.  Of course, if you know the next instructor is outside waiting, feel free to keep the projector on. If you know the next class won’t be using the projector for 20-30 minutes or later, please turn off the projector. 

 

Below are instructions for turning off the classroom systems. Please note that pushing the “mute display” button on the control screen will cause the projector to project a black image and will still use up some of the bulb’s life. (For most of our projectors, the bulbs run around $300 each. In the case of room 172, the bulb is around $800.)  Thus, when you leave the classroom for more than a few minutes, it’s much better for the system to turn the projector all the way off rather than muting it.

 

1) Wave your hand by the touch screen on the lectern. The little dot my finger is pointing at the motion sensor that will turn on the touch screen for you.

2) Press the System Off button.

 

3) When asked if you are sure you want to turn the system off, press on the Power Down button.

 

Here and there the Power Down button may not work exactly as intended and the projector will stay on. If that’s the case, please let us know at con-it@osu.edu and we can take a look.

 

If you are coming into a classroom and wanting to turn the projector on, first make sure that the computer is on by looking under the monitor and checking for the lime green light:

If the computer is not on, you can turn it on by pressing the green button once. The machine may take a few minutes to start up.  Again, wave your hand in front of the sensor and the touch screen should turn on. You can use the touch screen to turn on the projector as well as changing the input (from the classroom computer to a laptop, for example).

Please let us know if you have any questions about using the classroom computers, turning on/off the projectors, etc.  Also, please remember to lock the classroom doors when you leave.

Adding Extra Credit in Canvas

Several instructors have reached out to learn about how to add extra credit points in Canvas classrooms.  If you are a learn-at-your-own-pace type, most of the information of this post comes from this article on the Canvas Instructor Guide.

The method for adding extra points to a class depends on whether your Gradebook uses Assignment Groups or not.  Assignment groups allow you to put your assignments/quizzes/tests, etc. in groups and then give a certain amount of weight to each group. You can read more about them at the link provided.

Adding Extra Credit on an Assignment/Quiz

To add extra credit to an assignment, you can manually “bump” grades up in the grade book.  For example, in my sandbox I have decided to curve the grades on my Ocean Life Quiz by adding 2 points for each student who took the quiz:

To do this, I can simply click into each student’s grade cell and re-enter a score that is 2 points higher:

Note: Once you have manually input a new grade, this grade will stay, so be sure this is what you want to do. If you want to add an entire extra credit assignment, see the section below: “Adding Extra Credit to an Entire Course”.

Quizzes offer another feature called “fudge points” in SpeedGrader.  To add fudge points, go to the bottom of the quiz result in SpeedGrader and enter positive or negative points to adjust the grade. This adjusts an individual’s grade.

Adding Extra Credit to an Entire Course

If your course uses weighted grades, then you can add an assignment category that’s worth the extra percentage you want (for example, 1%). Make sure that when you add the non-extra-credit assignment group weights, they add up to 100%.  Inside your extra credit group, you can put an actual graded assignment (worth 10 points, for example). The final grade for the course will be out of 101%. If someone doesn’t do the extra credit assignment, their grade won’t be harmed since their grade is still out of 100%.

If your course is using points-based grades, then you can create a grade item worth 0 points. After figuring out how many bonus points to give (such as 10 points), you can then give students this as the grade for this grade item (for example, 10/0). Again, if someone doesn’t do this assignment, it won’t hurt their overall grade.

If you have specific questions about extra credit that were not answered in this post, feel free to contact us and let us know how we can help you!