Meeting 1
Date: 01/09/19
Time: 12:45-2:05PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn, Claire Hanko
Location: Hitchcock Hall, Room 224
Purpose of meeting: In this meeting, the team was formed and its members got to know each other. The team was tasked with developing Arduino code that could be tested on the motor stand and not the physical AEV. This meeting familiarized the team members with one another as well as with Arduino code.
Topics discussed and activities completed (and who initiated them):
- Creation and organization of the company website (Danielle)
- Completed scenario 1 code for the Arduino (Justin and Rhys)
- Notes taken on the operation of the motor during the lab (Rhys)
- Function call glossary (Claire)
Tasks to be completed by next meeting (and who will complete them):
- Website Update 1 (all)
_________________________________________________________
Meeting 2
Date: 01/16/19
Time: 12:45-2:05PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of meeting: In this meeting, the team was tasked with constructing the AEV. The design of the AEV was based on a sample AEV that the group accessed via Carmen. Additionally, the group learned about reflectance sensors and how the AEV keeps track of distances when it is operating.
Topics discussed/activities completed (and who initiated them):
- Team Meeting Notes (Rhys)
- Construction of the reference AEV (Danielle and Justin)
- Running the test code and completing the lab (all)
Tasks to be completed by next meeting (and who will complete them):
- Update the website (all)
- Post a photograph of the reflectance sensors correctly attached to the AEV (all)
_________________________________________________________
Meeting 3
(This meeting was supposed to be 1 hr and 20 min but happened in 55 min because of the snow day)
Date: 02/01/19
Time: 12:45-2:05PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of meeting: In this meeting, the team has fully assembled the AEV and is now going to upload the code into the arduino to test it. After which, a series of data will be collected and graphs to represent the data, this will later be used for a grant proposal and will also be used to see how much money each team will get for their design (if any money at all).
Topics discussed/activities completed (and who initiated them):
- Team Meeting Notes (Danielle)
- Re-construction of the scenario 1 code for the Arduino (Rhys)
- Finished Assembled Structure of the AEV (Justin)
Tasks to be completed by next meeting (and who will complete them):
- Upload Energy vs. Time and Energy vs. Distance Graphs onto the website as well as the code that goes along with the plots (all)
- Upload an explanation of the figures by describing what is happening to the AEV in each section of the plot (all)
- Create individual AEV designs (all)
- Update the website (all)
_________________________________________________________
Meeting 4
Date: 02/06/19
Time: 12:45-2:05PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of meeting: In this meeting, team members discussed different design options for the AEV. A screening matrix and a scoring matrix were created to narrow down which AEV design would be best and why. Two AEV designs were selected as potential options for the final design.
Topics discussed/activities completed (and who initiated them):
- Team Meeting Notes (Rhys)
- Discussion of AEV designs (Danielle & Justin)
- Creation and completion of screening matrix (Danielle & Justin)
- Creation and completion of scoring matrix (Danielle & Justin)
- Completion of data analysis lab (Rhys)
Tasks to be completed by next meeting (and who will complete them):
- Upload graphs to lab deliverables from lab data analysis lab (Rhys)
- Progress Report 1 (all)
- Grant proposal slide (Danielle)
_________________________________________________________
Meeting 5
Date: 2/11/19
Time: 12:00-1:00PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Drackett Tower 1st floor lobby
Purpose of meeting: In this meeting, the team started and finished progress report 1 and the grant proposal slide.
Topics discussed and activities completed (and who initiated them):
- Generating ideas for the progress report (all)
- Typing the progress report (Danielle)
- Gathering info for the grant proposal slide (Justin)
- Assembling the grant proposal slide (Danielle/all)
Tasks to be completed by next meeting (and who will complete them):
- None
_________________________________________________________
Meeting 6
Date: 2/13/19
Time: 12:45-2:05PM
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of meeting: In this meeting, the team pitched their grant proposal slide.
Topics discussed and activities completed (and who initiated them):
- Pitched grant proposal slide (all)
Tasks to be completed by next meeting (and who will complete them):
- None
_________________________________________________________
Meeting 7
Date: 2/27/19
Time: 12:45-2:05
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team began testing the first methodology of running the AEV without the servo motor and seeing how far it took it to brake.
Topics Discussed and Activities Completed (and who initiated them):
- Decided to use a different arm for the AEV (all)
- Tested and collected data for the AEV (Justin and Rhys)
Tasks to be completed by next meeting (and who will complete them):
- Get new tape to attach the servo motor to the AEV (Danielle)
- Test AEV with the servo motor (Rhys and Justin)
- Get started on website updates (Danielle)
_________________________________________________________
Meeting 8
Date: 3/1/19
Time: 12:40-1:30
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In this meeting, the team continued testing the first methodology of running the AEV. The servo motor was used during the trial runs that took place today.
Topics Discussed and Activities Completed (and who initiated them):
- Tested and collected data for the AEV (Justin and Rhys)
- Continued working on website deliverable (Danielle)
Tasks to be completed by next meeting (and who will complete them):
- N/A
_________________________________________________________
Meeting 9
Date: 3/5/19
Time: 12:40-1:30
Members Present: Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team started and finished AR&D 2 (the second methodology for the AEV). This methodology included weight testing by adding increments of one ounce to the AEV. Graphs of power vs. time were recorded.
Topics Discussed and Activities Completed (and who initiated them):
- Tested and collected data for the AEV (Justin and Rhys)
Tasks to be completed by next meeting (and who will complete them):
- N/A
_________________________________________________________
Meeting 10
Date: 3/6/19
Time: 12:45-2:05
Members Present: Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team started and finished trial runs for the first performance test.
Topics Discussed and Activities Completed (and who initiated them):
- Conducted trial runs for the AEV to determine the correct code for performance test one (Justin and Rhys)
Tasks to be completed by next meeting (and who will complete them):
- N/A
_________________________________________________________
Meeting 11
Date: 3/8/19
Time: 12:40-1:35
Members Present: Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In this meeting, the team successfully completed performance test one.
Topics Discussed and Activities Completed (and who initiated them):
- Completed performance test one (Justin and Rhys)
Tasks to be completed by next meeting (and who will complete them):
- Enjoy Spring break (all)
- Complete Progress Report 2 (all)
_________________________________________________________
Meeting 12
Date: 3/19/19
Time: 12:40-1:35
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team redesigned the AEV so that it would be capable to complete performance test 2. Additionally, the team prepared for oral presentations.
Topics Discussed and Activities Completed (and who initiated them):
- Complete website update 3 (Danielle)
- Redesign the AEV for performance test 2 (Justin and Rhys)
- Prepare for oral presentations (all)
Tasks to be completed by next meeting (and who will complete them):
- Prepare for oral presentations (all)
_________________________________________________________
Meeting 13
Date: 3/20/19
Time: 12:45-2:05
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team presented the oral presentation for AR&D1 and AR&D 2. The team then worked on modifying the vehicle for performance test 2.
Topics Discussed and Activities Completed (and who initiated them):
- Oral presentation (all)
- Modify the AEV for performance test 2 (all)
Tasks to be completed by next meeting (and who will complete them):
- N/A
_________________________________________________________
Meeting 14
Date: 3/22/19
Time: 12:40-1:35
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In this meeting, the team continued to modify the AEV for performance test 2.
Topics Discussed and Activities Completed (and who initiated them):
- Continue modifying the AEV’s hardware for performance test 2 (Danielle and Justin)
- Continue modifying the AEV’s software for performance test 2 (Rhys)
Tasks to be completed by next meeting (and who will complete them):
- N/A
_________________________________________________________
Meeting 15
Date: 3/24/19
Time: 6:30-8:10
Members Present: Danielle DeMarzo, Justin Bacon, Rhys Vaughn
Location: Drackett Tower, First Floor
Purpose of Meeting: In this meeting, the team continued to modify the AEV for performance test 2.
Topics Discussed and Activities Completed (and who initiated them):
- Work on the Critical Design Review Draft (all)
Tasks to be completed by next meeting (and who will complete them):
- Finish working on the Critical Design Review Draft (all, tasks divided and conquered)
_________________________________________________________
Meeting 16
Date: 03/26/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team completed performance test 2 but did not pass it.
Topics Discussed and Activities Completed (and who initiated them):
- Performance Test 2 (all)
Tasks to be completed by next meeting (and who will complete them):
- Finish the Critical Design Review Draft (all)
- Find out what went wrong with the AEV when trying to successfully complete Performance Test (all)
_________________________________________________________
Meeting 16.5
Date: 03/26/19
Time: 6:00-7:00
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Drackett Tower, First Floor
Purpose of Meeting: In this meeting, the team completed performance test 2 but did not pass it.
Topics Discussed and Activities Completed (and who initiated them):
- Finish Critical Design Review Draft (all)
Tasks to be completed by next meeting (and who will complete them):
- Get ready for Committee Meeting 2 (all)
_________________________________________________________
Meeting 17
Date: 03/27/19
Time: 12:45-2:05
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team presented their recent findings and data at the committee meeting during class to the rest of the company. The team also decided on what they were going to test for AR&D3 and most of the initial testing got done. This was also the first lab period where we ran a cost analysis of the AEV.
Topics Discussed and Activities Completed (and who initiated them):
- Committee Meeting 2 (all)
- AR&D3 Testing (all)
Tasks to be completed by next meeting (and who will complete them):
- Finish testing AR&D3 (all)
- Start running preparing for the final performance test (all)
_________________________________________________________
Meeting 18
Date: 03/29/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In this meeting the team needs to finish testing AR&D3 and start collecting data and running tests to complete the final performance test.
Topics Discussed and Activities Completed (and who initiated them):
- AR&D3 Testing (all)
- Final Performance Testing (all)
Tasks to be completed by next meeting (and who will complete them):
- Progress Report 3 (all)
- Final Oral Presentation Draft (all)
_________________________________________________________
Meeting 19
Date: 04/01/19
Time: 5:00-6:00
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Drackett Tower, First Floor
Purpose of Meeting: In this meeting the team completed progress report 3.
Topics Discussed and Activities Completed (and who initiated them):
- Idea proposal and contribution to progress report 3 (all)
Tasks to be completed by next meeting (and who will complete them):
- Brainstorm ideas for final oral presentation slides (all)
_________________________________________________________
Meeting 20
Date: 04/02/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting the team finished testing AR&D3 and gathered the remaining data needed for the progress report. The team also started to test run check points for the final performance test.
Topics Discussed and Activities Completed (and who initiated them):
- Finished data for AR&D3 (all)
- Starting on the final performance test (all)
Tasks to be completed by next meeting (and who will complete them):
- Final oral presentation slide (all)
_________________________________________________________
Meeting 21
Date: 04/03/19
Time: 12:45-2:05
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting the team started testing the final performance test code to the point where it was mainly finished. The team also finished the slide for the final oral presentation draft.
Topics Discussed and Activities Completed (and who initiated them):
- Final Performance Test Testing (Rhys & Justin)
- Final Oral Presentation Slide (Danielle)
Tasks to be completed by next meeting (and who will complete them):
- Team needs to do a cost analysis of the Final Performance Test and incorporate that into the CDR if needed (ALL)
- Prepare for the Final Performance Test (all)
- Start incorporating AR&D3 data in CDR (all)
- Finish CDR (all)
_________________________________________________________
Meeting 22
Date: 04/05/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In today’s lab the team began getting ready for the final performance test. Multiple trials were run but because this is not the room the team will be doing the testing in, the code was not used when conducting the Final Performance Test.
Topics Discussed and Activities Completed (and who initiated them):
- Final Performance Test trials (all)
Tasks to be completed by next meeting (and who will complete them):
- Prepare for the Final Performance Test (all)
- Start incorporating AR&D3 data in CDR (all)
- Finish CDR (all)
_________________________________________________________
Meeting 23
Date: 04/09/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In today’s lab, the team did their first and fully successful run of the Final Performance Test. The design of the AEV also changed a little more to make the connection to the caboose a little wider that way the AEV will not miss the connection. The team has two trials left to be conducted on 04/10/19.
Topics Discussed and Activities Completed (and who initiated them):
- Final Performance Test trials (all)
- Final Performance Test run (all)
- AEV Design change (Justin)
Tasks to be completed by next meeting (and who will complete them):
- Prepare for the Final Performance Test (all)
- Start incorporating AR&D3 data in CDR (all)
- Finish CDR (all)
_________________________________________________________
Meeting 24
Date: 04/10/19
Time: 12:45-2:05
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team finished the final performance test successfully. The team had started to disassemble the AEV and is getting ready to hand in the kit. The team also submitted their slide for the final presentation.
Topics Discussed and Activities Completed (and who initiated them):
- Final Performance Test run (all)
- Disassemble of the AEV (Danielle)
Tasks to be completed by next meeting (and who will complete them):
- Prepare for the Final Oral Presentation (all)
- Start incorporating AR&D3 data in CDR (all)
- Finish CDR (all)
- Get ready to present at Showcase (all)
_________________________________________________________
Meeting 25
Date: 04/12/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 308
Purpose of Meeting: In this meeting, the team took apart the AEV, counted all of the items in the kit and handed it in.
Topics Discussed and Activities Completed (and who initiated them):
- Take apart AEV and count items in kit (all)
Tasks to be completed by next meeting (and who will complete them):
- Prepare for the Final Oral Presentation (all)
- Start incorporating AR&D3 data in CDR (all)
- Finish CDR (all)
- Get ready to present at Showcase (all)
_________________________________________________________
Meeting 26
Date: 04/14/19
Time: 10:00-11:30
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Drackett Tower, First Floor
Purpose of Meeting: This meeting was to complete the final CDR.
Topics Discussed and Activities Completed (and who initiated them):
- Complete final CDR (all)
Tasks to be completed by next meeting (and who will complete them):
- Get ready for Final Oral Presentation (all)
- Get ready for the Showcase (all)
_________________________________________________________
Meeting 27
Date: 04/15/19
Time: 8:00-9:00
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Drackett Tower, First Floor
Purpose of Meeting: This meeting was to complete the final CDR.
Topics Discussed and Activities Completed (and who initiated them):
- Complete final CDR (all)
Tasks to be completed by next meeting (and who will complete them):
- Get ready for Final Oral Presentation (all)
- Get ready for the Showcase (all)
_________________________________________________________
Meeting 28
Date: 04/16/19
Time: 12:40-1:35
Members Present: Justin Bacon, Danielle DeMarzo, Rhys Vaughn
Location: Hitchcock Hall, Room 224
Purpose of Meeting: In this meeting, the team presented their Final Oral Presentation
Topics Discussed and Activities Completed (and who initiated them):
- Final Oral Presentation (all
Tasks to be completed by next meeting (and who will complete them):
- Get ready to present at Showcase, if we do (all)