The information below is for users who wish to transfer his or her data to another institution due to graduation or termination of employment at The Ohio State University.
- Gather the necessary approval from OSU, see below for the requirements that fit your personnel type.
- Please make sure step one is done before moving to the other steps.
- Submit a request to Qualtrics Support to initiate the transfer
- Qualtrics Support will reach out to your new institution and OSU to get the approval for the transfer.
I am a student. What happens to my Qualtrics account when I graduate?
Once you graduate, you will lose access to your OSU’s Qualtrics account, we recommend the following options:
- Export and save the data which you wish to save.
- Transfer survey ownership to other members who have access to OSU’s Qualtrics account.
If you plan to transfer your Qualtrics account to another institution, take the following steps to request the transfer in a timely manner:
- Go to the Technology and Commercialization Office (TCO)’s Innovate site at https://innovate.osu.edu.
- From the Home Page, on the right, please click on “Request a New CDA or MTA”.
- Select the type of agreement – “Data Use Agreement Request Form”.
- Complete all required questions.
- Click submit.
If your request is approved by TCO, please submit the approval to the OSU’s Brand Administrator to authorize the export of the contents of your Ohio State Qualtrics account.
I am an employee. What happens to my Qualtrics account if I leave the university?
If you leave the university, you will only retain your OSU’s Qualtrics account if you maintain an active affiliation with The Ohio State University.
If you are faculty and plan to transfer your Qualtrics account to another institution, you will need authorization from the dean of your College and the Vice President of Research (Cynthia Carnes.4). Please gather the approval before submitting your request to ensure the request can be completed in a timely manner:
- Submit a request to your dean and wait for the approval before moving on to step two.
- Submit a request to the Vice President of Research and wait for the approval.
- Once you have both approvals, please visit the Technology and Commercialization Office (TCO)’s Innovate site at https://innovate.osu.edu.
- From the Home Page, on the right, please click on “Request a New CDA or MTA”.
- Select the type of agreement – “Data Use Agreement Request Form”.
- Complete all required questions.
- Click submit.
If your request is approved by TCO, please submit the approval to the OSU’s Brand Administrator to authorize the export of the contents of your Ohio State Qualtrics account.
If you are staff and plan to transfer your Qualtrics account to another institution you will need authorization from the director of your department and the Vice President of your division (or his/her designee). Please gather the approval before submitting your request to ensure the request can be completed in a timely manner:
- Submit a request to your director and wait for the approval before moving on to step two.
- Submit a request to the Vice President of your division (or his/her designee) and wait for the approval.
- Once you have both approvals, please visit the Technology and Commercialization Office (TCO)’s Innovate site at https://innovate.osu.edu.
- From the Home Page, on the right, please click on “Request a New CDA or MTA”.
- Select the type of agreement – “Data Use Agreement Request Form”.
- Complete all required questions.
- Click submit.
If your request is approved by TCO, please submit the approval to the OSU’s Brand Administrator to authorize the export of the contents of your Ohio State Qualtrics account.