April Show and Tell: Exporting Data

Tuesday, April 3 from 12:00-1:00, 352 Research Commons, 18th Ave. Library

Leah Halper (Brand Admininistrator/Center for the Study of Student Life) and Sean Duffy (OhioLINK) will be presenting on how to export data from Qualtrics. They will cover the export process for Excel, SPSS and TSV. During the presentation, they will explain the differences between using the Table Exporter function versus the Legacy Exporter function. They will finish up by reviewing some recent bugs in the Qualtrics exporting process.

November Show and Tell

Tuesday, November 7 from 12:00-1:00, Research Commons Room 352

Have questions about onboarding and getting the most from Qualtrics?  Join Heather Lansky from the College of Education and Human Ecology as she talks about some of the training resources she has created including “5 Functions You May Not Know About.”

URGENT: Email Issue with Qualtrics

Qualtrics is currently working on an issue with emails.  Survey emails distributed through Qualtrics are bouncing when sent to osu.edu email accounts and other accounts that go through Microsoft.  The issue is system-wide, not just Ohio State University.  User are advised NOT to distribute surveys through Qualtrics until further notice.

UPDATE 10/10/17 – The issue with email has been resolved and users may distribute surveys again.

 

October Show and Tell: Public Records

October 3, 2017 from 12:00-1:00, Research Commons Room 352

Did you know that as an Ohio State employee, you are subject to the Ohio Public Records Act? Rob Moormann, Director of Public Records, will speak about your obligations as a custodian of the people’s records. The presentation will focus on the records you likely create, edit, or manage, including the survey research that you use, create, and store in Qualtrics.  Additionally, the legal obligations you have when creating and using records to do your job and the university’s responsibilities when responding to public records requests, will be covered.  Feel free to bring your lunch.

Qualtrics Show & Tell Discussions

Be a presenter at our monthly “Show & Tell” discussions.

All discussions are held in 352 Classroom at Research Commons, 3rd Floor of 18th Avenue Library. from 12 – 1 PM.

Sharing experience and knowledge is what makes the OSU Qualtrics User Group a great community. So please do your part and tell others your Qualtrics tips and tricks during these brown bag discussions.

Submitting a presentation idea is easy. Just email us qualtricsbrandadmins@osu.edu, your title, topic, idea or tip, no later than a week prior to each meeting.

We look forward to hearing from you!

Show & Tell – Upcoming Discussions, 2017-2018

October 3 – Rob Moormann and Thomas Papacostas from the Office of Compliance and Integrity will present on Public Records Requests

November 7 – Heather Lansky, College of Education and Human Ecology, topic TBD

December 5 – open

January 2 – open

February 6 – open

March 6 – open

April 3 – open

 

[Action Required] Qualtrics is upgrading security

See the announcement below from Qualtrics to ensure uninterrupted service:

At Qualtrics, we are committed to providing our customers with best-in-class security. As part of this commitment, we are currently transitioning our systems to HTTPS.

This security transition will prevent your users from accessing Qualtrics via URLs that including ‘”www”. Ongoing, all access to Qualtrics will require a secure URL that incorporates HTTPS.  Your current branded URL osu.qualtrics.com will continue to work as intended. However, if your user tries to enter Qualtrics via www.osu.qualtrics.com, they will receive an error message.

The security update will occur on June 12, 2017.

Show & Tell – Upcoming Discussions

 

June 6th, 2017

  • Brandon Allen – Qualtrics

Brandon will present the new Statwing feature for performing data analysis in Qualtrics.  The meeting information is listed below. Feel free to join online and/or by phone.

Join from PC, Mac, Linux, iOS or Android: https://qualtrics.zoom.us/j/582166815
Or iPhone one-tap: 16465588656,582166815# or 14086380968,582166815#

Or Telephone:
Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
+1 855 880 1246 (US Toll Free)
+1 877 369 0926 (US Toll Free)

Meeting ID: 582 166 815
April 4th, 2017

  • Brandon Allen – Qualtrics

He will present the new AXM Qualtrics platform.

Join from PC, Mac, Linux, iOS or Android: https://qualtrics.zoom.us/j/920474571
Or iPhone one-tap: 16465588656,920474571# or 14086380968,920474571#

Or Telephone:

Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)

+1 855 880 1246 (US Toll Free)

+1 877 369 0926 (US Toll Free)

Meeting ID: 920 474 571

Show & Tell – Previous Discussions

September 13th, 2016

  • Amanda Rinehart – Assistant Professor and Data Management Librarian. Amanda discussed about data management plans and best practices in managing Qualtrics data.
  • John Strawn – OAA Web Communication Specialist. John presented useful Microsoft tools for automating reports from Qualtrics data.

October 4th, 2016

  • Amanda Baker and Ben Andrews, Research Analysts in the Center for the Study of Student Life. They discussed survey fatigue and the use of incentives in survey research.

November 1st, 2016

  • Mary Higginbotham (Pharmacy), Heather Lansky (EHE), Jen Abbruzzese (Wexner), Mary Shook (James) and Lauren Haas-Gehres (Social Work)

They covered the following topics:

  • onboarding with Qualtrics within your division.
  • managing users within your division.
  • ideas for in-house training.
  • managing groups within your division.

December 6th, 2016

  • Timothy Huerta – Associate Professor, College of Medicine, College of Public Health. He presented about his experience in using Qualtrics APIs for advanced data management.

February 7th, 2017

  • William Ashley – Communication Specialist
  • Mary-Butler Ravneberg – HR Data Analyst

They spoke on the collaborative approach OHR takes to survey data, including survey process and reporting, examples of their survey partnerships, and upcoming projects.

March 7th, 2017

  • Peter Bossley – Director, Digital Accessibility Center
  • Laura Fathauer – Digital Accessibility Center GA
  • Rahim Abdi – OCIO Accessibility Analyst

They will spoke on the following topics:

  • ADA / OSU Digital Accessibility policy
  • Accessible Technology in principle and in theory
  • Universal design
  • Qualtrics survey examples and benchmarking

Non-accessible Survey Questions to be Disabled

Qualtrics surveys contain several questions that cannot be read or responded to by people with disabilities who rely on assistive technology for access to their computers. As such, these “non-accessible” survey questions do not comply with Ohio State’s web/digital accessibility policy and a settlement agreement with the Office of Civil Rights. Unless granted an exemption by the University ADA Coordinator, any digital information or service by any campus unit must meet the Minimum Digital Accessibility Standards (MDAS).

These non-accessible survey questions will be disabled for all users this summer. Exemptions may be submitted to either the ADA Coordinator’s Office or the Digital Accessibility Center and are approved by Scott Lissner, Ohio State’s ADA Coordinator and 504 Compliance Officer with the Office of Compliance and Institutional Integrity. The exemption request form can be found at: https://accessibility.osu.edu/files/OSU-Request-for-Alternative-Access-Exemption.pdf. The Digital Accessibility Center is available to assist campus units through the exemption request process. You can request assistance by emailing accessibility@osu.edu.