Zoom

Meet anytime option in Zoom

| Sarah Rusnak

When creating a recurring meeting, Zoom includes a Meet anytime option when you select a recurrence with No Fixed Time. This is an excellent option if you’d like to host office hours or a class session multiple times, but you do not want to see every instance of a recurring meeting in your upcoming meetings list when you login to Zoom.

Why bother with this, when you could just use your personal meeting room?  By hosting a separate recurring meeting for each task or class, you can set different permissions for participants on each call. If you are using Zoom during class, you can also set your Echo360 account to automatically copy all recordings from Zoom, and if they are organized by recurring meeting, you can map Zoom recordings to be organized by class in Echo360.

Whatever your reason, here’s how to create a recurring meeting with No Fixed Time.

  • Sign in to CarmenZoom.
  • In the navigation menu on the left, click Meetings.
  • Click Schedule a Meeting.

Carmen Zoom Meetings page with an arrow pointing to the Schedule a Meeting button

  • Below the Time Zone option, select the check box next to Recurring meeting.
  • Edit the recurrence. Select No Fixed Time option in the Recurrence drop-down menu.

Carmen Zoom schedule a meeting dialogue box with an arrow pointing to the recurring meeting check box. The resulting dropdown is displayed which includes the recurrence options for Daily, Weekly, Monthly, No Fixed Time

  • Click Save.

Carmen Zoom Schedule Meeting dialogue box with an arrow pointing to the Save button.

Always show meeting control toolbar in Zoom

| Sarah Rusnak

If you’ve ever started sharing your screen in Zoom and then lost track of the controls for Zoom, there is a setting to fix that.  It’s called Always show meeting control toolbar and here’s how you find it. You can also skip down this page for a video demo.

Navigate to CarmenZoom in your browser and login with your name.#. By default, you’ll be on the Meetings tab:

Default tab once logged in to CarmenZoom

 

 

 

 

 

 

 

Move to the Settings tab

Settings tab and details on CarmenZoom

There are many settings here, I’d suggest you search (Ctrl + F or Cmd + F) for the words Always show meeting control toolbar, or you can scroll down until you find the setting.  When the setting is turned on, the toggle bar will appear red with the white dot on the right side.

Always show Zoom Controls toggled on

Now when you share screen in Zoom, the control toolbar will appear at the top center of your screen so you can always find it. Note, only you will be able to see the toolbar, unless you also turn on the setting to show Zoom controls during meetings.  But that’s a different topic!

Video – Always show Zoom controls

PowerPoint as virtual background in Zoom

| Sarah Rusnak

An advanced feature within Zoom is the ability to show your PowerPoint slides as your virtual background.  This feature allows you to advance your slides while keeping your video feed on top.

To show your PowerPoint slides as your background, click the green Share Screen button. By default, the Basic options appear:

Image of the first step in setting PowerPoint as virtual background

Switch to the Advanced tab, and select PowerPoint as Virtual Background and then click Share:

Image of the second step in setting PowerPoint as virtual background

Browse to find the file you want, and click Open:

Image of the third step in setting PowerPoint as virtual background

It’ll take a moment to prepare your slides. When the slides are ready, you’ll see arrows (< >) in the bottom center of the screen for advancing the slides:

Image of the last step in setting PowerPoint as virtual background

Setting up easy GO links and passwords for classes hosted on Zoom

| Sarah Rusnak

This post written by Dr. Chris Taylor

As I’m prepping for the fall classes, one way to make this easier for the students is to set up a go link for your course.

  1. Set up your Zoom meeting (osu.zoom.us) with a recurring meeting.
  2. Establish an easy password for the course (GoBucks, Carmen, Brutus, WeAreHRS, MedDiet…)
  3. Copy the link to the meeting from the Zoom invitation

  1. Sign in to go.osu.edu
  2. Create an easy shortcut for the Zoom invite link (MedDiet6300Au20)

  1. In the syllabus, state something like: courses will be hosted live on Zoom at http://go.osu.edu/MedDiet6300Au20  Password: apple

 

Editor’s note: You can also add a link to your Zoom meeting on your homepage in Carmen: