Extending time on quizzes and exams

If you’ve received notice from the university’s Student Life Disabilities Service Office that one or more of your students requires extended time on quizzes and exams, there’s a function for that in CarmenCanvas. The ability to adjust the testing window per student is under Moderate Quiz, though that option only appears after you have published the quiz.

Before you publish the quiz, make sure the quiz has the Available From and Available Until dates that you want. By setting these dates, students cannot access the quiz early even though you’ve published it.


Screen shot of the bottom of the edit quiz page, showing the box for setting due dates, available from date, and available until date.

 


Once published, you’ll have the option to Moderate This Quiz appear on the far right when you select the quiz. Note, it is not under Edit, it’s just off to the side on the right.

Screen shot of a published quiz. The option to moderate the quiz appears on the far right side.

 


On the moderate page, you’ll see a list of all enrolled students. Select the pencil icon for the student who needs extra time, and add the additional time in the dialogue box that appears. Note, you just need to add the additional time. In this example all students get 25 minutes, so I’ll add 13 minutes for a 1.5x extension.

Dialogue box that appears when editing extensions for one student. The options are to add additional attempts or to add additional time.

One other note- if your restrict the quiz for all students to only be available from 8AM until 8:25AM on the same day, that restriction will override the extension you’re adding now, and that student will be shut out at 8:25AM without their extra time (ask me how I know 🙃).

Recommended resources

 

Accessibility checker in CarmenCanvas

Too long; didn’t watch

Transcript

As you are editing or creating content in CarmenCanvas, there is a built in accessibility checker that can help you check for things like images that are missing alt text or color contrast that’s actually very hard to read. So this is the page that I’m going to work off of. And if I come in here and click on edit, you can see anywhere in Canvas, anywhere in CarmenCanvas that you have the rich content editor, or this up here which appears at the top of a page it appears at the top of an assignment, a discussion, a quiz. Anywhere you see this, you should also have the accessibility checker just below the content itself.

So there’s a two here which lets me know there are two issues on this page that need to be fixed. So if I click on the accessibility checker, it’s going to pop up and tell me what the issue is. It highlights the image in question and says, Hey, this image, the only alt text is the file name, which is not descriptive. So I can change that. I can come in here and I can, for the sake of time, choose the text that I already wrote and put in a description here. This has multiple uses by changing the alt text. Here’s another one that has the file name which doesn’t tell anyone using a screen reader why this image is here or what it’s telling them, or why it matters. So it helps those who are using screen readers, but it also helps those who are having trouble with their internet connection or the image doesn’t load for some reason.

And so now it says, great, no issues were detected. I get balloons and confetti, I can click save. There are no longer accessibility issues. And what’s tricky about this is you don’t see anything different. For a sighted user, the alt text does not appear and that’s fine. That’s as it should be. But for users of screen readers now, it would say “image: screenshot of the page that results from using the undelete function in CarmenCanvas”, which is better. I could probably do better than that, but that’s better than nothing. Or if someone has a really slow internet connection. Or if Canvas is only half working, or who knows what and the image just doesn’t appear, the alt text will display in its place and that tells a sighted user what was supposed to be there and the purpose that it served. So alt text actually helps everybody. In the case of the internet going out or even if it is working, it’s good to have. So good to know. The accessibility checker is there and it will guide you through the changes you need to make.

Revision history in Carmen Pages

Too long; didn’t watch

  • Click the three dots to the right of Edit on any page to restore a previous version of a page.

Transcript

If ever you make a change to a page in CarmenCanvas and then decide that that is not what you meant to do, there is a revision history where you can go back and revert to a previous version of a page. To the best of my knowledge, this only works on Pages, not on Assignments or Quizzes or Discussions, which is regrettable, but at least it does exist on pages. So I actually want to revert this page. I did, I did another oops. So if you come up here to these three dots just to the right of the edit button, you’ll see View Page History. I’m going to say, you know what? I want to go back to what I did 20 minutes ago because that was better. And so I’ll click on that and I can see the difference in the page. You probably can’t tell, but I know what I did. And then click on Restore this version and it’ll say, “Are you sure?” Yeah, I am sure. And so now I’m back to an earlier version of the page. But notice if you change your mind again, I could switch it back to where it was 30 seconds ago. So it’s a great tool for basically having a version history or a save as of the page that you are building.

Creating a course and copying content in CarmenCanvas

This video covers the many steps required to begin getting your courses ready in CarmenCanvas, with a few tips and tricks along the way.

Too long; didn’t watch

Skip ahead to these timestamps or click the links if you prefer written tutorials:

Recommended reading

Class minutes

“Class minutes” is an idea I copied from the university’s Writing Center, and among their fantastic list of critical thinking activities. I’ve done this activity primarily in the in-person setting, and I had students report out at the following class time.  Students commented that they loved the reminders of what we had talked about in the last session, and were really pretty good about it overall. I’ve done this as an assignment in Carmen with a Word document and as a discussion post in Carmen.  The advantage of the discussion post is that it becomes a running thread of the semester, that all students and instructors can access at any time.  Here is the description of the writing activity as provided by the Center for the Study and Teaching of Writing:

Assign a class scribe for the day who will be responsible for summarizing class discussion and activities during the first five minutes of the next day’s class. Or have two people serve as independent scribes; invite the class to discuss the differences in the minutes they produce. This activity can help students to think more carefully about what you are trying to achieve in a class session, and can give you a clearer sense of how they are responding to your teaching.

When we moved to remote instruction in spring 2020 my class kept doing minutes and it was amazing because the students were creating a class record for me, something I really needed at that time and still benefit from now.  All of this has been built into a template discussion post in our CarmenCanvas HRS Instructor Sandbox, contact me if you would like to be added to the sandbox. Or if you prefer, copy/paste and adapt the description of the assignment I use in classes:

Preparation

The best minutes are a product of paying attention and then reviewing what you have as soon as possible after the fact.  I always have a sloppy copy of minutes, and the sooner I can get back to it after a meeting is over, the more coherent and helpful I can make the minutes.

On the date you signed up, you create typed or handwritten minutes for the class.  At the following class, you will present your minutes to the class, and post your written minutes here.  If you take minutes by hand, you may take a picture of your hard copy page or scan it to upload.

Instructions

Choose whichever format works for you, but to receive full credit your minutes must include:

  1. Date
  2. Announcements
    1. List all announcements made during class.  For example, upcoming deadlines, changes to assignments, basically anything announced at the start of class. Action items fit here.
  3. Lecture
    1. Summarize the lecture.  What were the key points?
  4. Discussion
    1. Summarize the in-class discussion (if applicable)
  5. Ah-ha moment(s) or Muddiest Point(s)
    1. What (if anything) was new information for you?  Did something “click”?  Or on the flip side, what did not make sense?
  6. OPTIONAL – Recommendation(s)
    1. Did you find a great restaurant? A helpful study tool?  The greatest thing since sliced bread? This doesn’t have to be related to class in any way, it’s just something you like that you’d like to share.

(Note that the recommendations piece is optional, but arguably students had the most fun with recommending coffee shops, discount tickets, events,  etc. to each other.)

Checklist for course set up

Whether you are #New2OSU or have been teaching here for years, there’s lots to do to get your courses ready. The Teaching and Learning Resource Center has a Start of Term Checklist, which I have rearranged and added to for instructors-

  1. Start by logging in to the Carmen landing page, which is separate from your Carmen dashboard.
  2. Once logged in, you’ll need to create your courses. This step activates your course, and only instructors can see the content.  You can (and should!) wait until you have the course built before you make it visible to students.
  3. If there are multiple sections to your course, you may wish to merge them. Use the Carmen support contact form to “Request to merge or split a Carmen course”. Your request may take a few days to process.
  4. If you have taught this course previously, you can copy content from another course to populate this one.
    1. If the course was previously taught by another instructor, ask them for help with course content. If that instructor has left OSU, contact our Carmen Affiliate for help.
  5. You may also want to use the HRS Carmen Course Template, as it comes with template pages and assignments from ODEE, and images specific to HRS.
  6. Add other instructors or teaching assistants to your course as needed.
    1. Note, students enrolled in your course will be added automatically. Enrollments process overnight, so it may take a day for the student’s name to appear under the People tab.
  7. Before you publish your course, be sure to:
    1. Add your syllabus to the Syllabus page in Carmen.
    2. Hide navigation links for tools you are not using.
    3. Review the Carmen Common Sense Top 10 Tips.
  8. When you’re ready, publish your course to make it visible to students.  Publishing a course means that students will be able to click on your course on the Carmen landing page or dashboard, and once they’re in your course, they will be able to see any content within the course that you have made visible to students.
  9. Use Student View anytime you want to see the course from the students’ perspective.

Need more? Check out the CarmenCanvas Instructional Guides. There are so many great guides, type Ctrl + F on Windows or Cmd + F on Mac to search the page for key words about what you want to do.

Comment Library in SpeedGrader

Have you ever found yourself leaving the same comment over and over again when grading? SpeedGrader now has a function for that, called Comment Library. With a few clicks you can add a comment to the library and save it, and then pull that comment from the library for subsequent students. You can also enable Carmen to show comment suggestions while typing for an even faster option.

Comment Library is available for assignments, discussions, and quizzes, and can be found just above the comment box:

Screen shot of the comment library option within CarmenCanvas

SpeedGrader Video, 1 minute 40 seconds

SpeedGrader: Comment Library (2021-06-19 Release Screencast) from Instructure Canvas Community on Vimeo.

Final grades

Ready to calculate final grades? From IT@OSU, here’s what you need to know about final grades for spring 2021. And from the university Office of Academic Affairs, here is the grading policy for spring 2021 and summer 2021.

There are a few things to check before you finalize grades, and then you can manually enter final grades through the grade roster or transfer final grades to faculty center.

University academic advising information about grades, including the incomplete designation.

Something amiss, but you’ve already submitted the final grades? Here are the instructions to submit a grade change form online.

Tips for grading in CarmenCanvas

Here are a few tips for making grading just a little bit easier inside CarmenCanvas.  Note, these tips are most helpful when you’ve already completed assignment and gradebook setup, preferably at the start of a course.

Mark a student as excused

There are two ways to mark an assignment as excused.

  1. If the assignment is graded Complete/Incomplete, select Excused from the drop down.
  2. If instead the assignment is graded for points, type EX in the points box and Canvas will automatically mark the assignment as excused.

Per Canvas, “Excused assignments are not calculated as part of a student’s total grade. When an assignment is excused, the assignment page and the student grade page will show the student that he or she has been excused from the assignment. Students cannot submit excused assignments.”

Group assignments

Group assignments can be wonderful for collaboration, and help cut down on time spent grading. Sometimes group projects don’t quite go as planned, but you can still change an already published group project to be graded individually.

Drop lowest grade

If you have put assignments or quizzes in groups, you can create a rule to drop the lowest grade within that group.

Set default grade

Did you leave your students’ assignments on the seatback of the seat in front of you on the airplane, and you need to give everyone full credit for the assignment? (Yes, I did that, and yes, it was years ago) You can set the default grade for all ungraded submissions for an assignment.

Review grades with a student

Would you like to go over a student’s grades with them while on a Zoom call, and pull just their grades up on the screen? Or do you have a student who needs help viewing their own grades?

Have another issue?

Here is every how-do-I article about grades that has been published by Canvas, and below is an 80 minute training from the Office of Distance Education and eLearning that covers the following:

  • How to use CarmenCanvas to grade various types of assignments and exams
  • The efficiencies of Speedgrader and Quiz settings for providing feedback on student work
  • Best practices for creating effective rubrics for assignments
  • Use of the Carmen Rubric tool
  • Managing the Gradebook effectively
  • Identifying additional resources on grading