Department chairs and their assistants are responsible for submitting the necessary information for adjunct appointments.
Department Responsibilities
- The department chair must obtain approval via the Adjunct request form. HR does not need to be included on this form.
- Draft the letter of offer after receiving approvals from the College and send the letter vis DocuSign for signatures. Add HR to the DocuSign letter after signed by the adjunct candidate.
- Initiate the Background Check in HR Connection – Got to Talent Acquisition – Background Check – enter the required information and select “Standard FA” background check type. NOTE: You will need a PO# in order to pay for the background check. Each department should have a blanket PO on record for background checks for guests and adjuncts.
- Initiate any VIS, building access and online ID badge form.
- Monitor the renewals of adjunct appointments, obtain fresh renewals, initiate new LOO and approvals. Send a copy of the signed LOO to your HR Consultant.
HR Responsibilities
- Once HR receives the signed letter of offer through DocuSign, they will enter the academic affiliate through OTDI’s website which will update Workday. This will initiate email access at the University .
- Upon department renewal, the same process will be followed to extend the affiliate appointment at the University.