The Ohio State University

Information for Student Presenters

Poster Presentations

Location: Poster sessions are in the Physics Research Building (PRB) Atrium, just outside the Smith Seminar Room (1080) where you will enjoy breakfast/lunch and the keynote speaker addresses.

How it works: You will be assigned a 60 minute session, either in the morning (Session I  – 9:30 – 10:30am) or afternoon (Session II – 1-2pm), in which you will stand by your poster for 30 minutes for guests to peruse. You will introduce yourself and explain your research and give guests an opportunity to ask questions. During the 30 minutes your poster is not being presented, we ask that you visit the posters of other students and engage them similarly.

Template: The size of the poster is 48” (wide) x 36” (high). You can use any template you wish, but you should ask your faculty principal investigator or supervisor if there is a preferred template with logos of research sponsors or collaborating institutions. If there is no such template, you are welcome to use this general OSU template or any of the following templates:

  1. https://u.osu.edu/introenvironmentalscience/course-assignments/environmental-science-project/scientific-poster/
  2. https://nursing.osu.edu/poster-template

Poster printing and cost:  You will need to print your poster no later than 24 hours before the event. There will NOT be time on the day of the Symposium to get it printed. There are several ways to print your posters on campus:

  • Thompson Library Room 160: This is the lowest cost ($14), but also yields a lower quality poster. It is available during normal library hours and requires that you have a BuckID and be there in person while the poster prints. There is sometimes a backlog of posters being printed and it is occasionally down for repair.
  • Uniprint (choose “Student and Public Credit Card Orders”) is available for offline upload and subsequent pickup at 2500 Kenny Road. It costs $36, takes approximately 24 hours and you can pay with a credit card. This is a glossy, higher quality poster.
  • Your research advisor or department may have a way for you to print your poster without cost. There are many of these printers/plotters across campus, but their access and terms of use vary. Ask your research advisor or the point of contact for your research program.

Setup: You will need to arrive 30 minutes in advance at the Physics Research Building with your research poster. Once you have checked in, you will mount your poster to the given foam core board at your assigned easel. There will be push pins available for mounting.

Paper Presentations

Location: Paper presentations are in Scott Lab, across 19th Street from the Physics Research Building. The day after the registration deadline, you will receive a confirmation of your presentation location and time.

How it works: Presentations are scheduled at 15 minute intervals. You are asked to attend the entire 90 minute session in which you are scheduled. Note: A “paper presentation” is just a PowerPoint presentation that you deliver in person. Check with your program lead as to whether you are required to write or submit a paper. The symposium event does NOT require it.

The day after the registration deadline you will receive by email a OneDrive folder link where you should upload your presentation in Powerpoint format. Your session moderator should have access to this folder and you should be able to update it right up to the session start. As a backup, you should ALSO bring the file on a flash/thumb drive. Please arrive 10 minutes early to your session so that the moderator can bring up your presentation on the desktop of the presentation computer before the presentations begin. Presentations will begin promptly at the scheduled time.

When it is your time to present, you should come forward. Your moderator will introduce you and the title of your paper. You will have 8-10 minutes to present and 3-5 minutes for questions. The moderator will give you a sign when there are 2 minutes remaining. Please limit your presentation to the allotted time so that the sessions run on time and attendees who wish to go to another room can do so and be assured of not interrupting a presentation in progress.

Questions

If you have questions about the Symposium location, schedule or logistics, please contact Nina Parshall (parshall.8@osu.edu)

If you have questions about content, style or program-related questions, please contact your program liaison: