Sometimes, we just waste lots of time due to our ineffective actions. And time management is one of the methods that helps us to active in an effective way. Why time management is important for us? How we can improve our ability of time management? What methods we can use to manage time in a better way?
Firstly, from the AppointmentPlus website, here are some reasons: https://www.appointmentplus.com/blog/why-time-management-is-important/
Also, the U.S Department of State published an article to tell about why time management:
In my opinion, the article I posted above is an effective resource. This is because this is an official website (with the end of “gov.”), so it is an reliable information for audience. It talks about the why time management and what benefits that the time management brings to us. However, this article not include the name of the author, so it may not very match with 5W.
In addition, how we can improve our ability of time management?
I like to use planning tools to get my work done or list my context on calendar/ planner. This is because the checklist helps me to manage my time. Combining with the short-term goals, it is the most useful and effective way to remind us that we have some work to do. I also have a calendar that records all my due days, and every time I see the calendar; I know it is time to start my work.
The priority matrix is one of the effective skills to manage time. It is a 2×2 matrix designed to help you discern which tasks/projects are “Critical and Urgent,” so you can focus on what matters most.
- Quadrant I – important deadlines with high urgency
The first quadrant contains tasks and responsibilities that need immediate attention. - Quadrant II – long-term development and strategizing
The second quadrant is for items that are important without requiring immediate action. Covey points out that this quadrant should be used for long-term strategizing. - Quadrant III – distractions with high urgency
The third quadrant is reserved for tasks that are urgent, without being important. Covey recommends minimizing or even eliminating these tasks as they do not contribute to your output. Delegation is also an option here. - Quadrant IV – activities with little to no value
The fourth and last quadrant focuses on tasks and responsibilities that do not yield any value—items that are unimportant and not urgent. These time wasters should be eliminated at any costs.
The priority matrix helps us manage our time more efficient.
In the end, there is a book “Organize tomorrow today” , which the importance of planning your most important tasks (and must do task) the day before. Dr. Selk and Bartow use some of the peak performance techniques they have taught in the world of professional athletics to teach you how to perform at higher levels in life.