Team Meeting Minutes

Team meeting minutes:
Date: ​1/9/18
Time: ​9:35 am
Place: ​224 HI
Members Present: ​Bryce Cherko, Cameron Reeves, Henry Neff, Ryan Miller
Objective: ​Review AEV Kits Checklist, AEV Kit Policy, AEV Kit Label
Tasks Completed:
● Reviewed AEV Kits Checklists
● Reviewed and signed the AEV Kit Policy
● Completed and Printed AEV Kit Label
To Do/Action Items:
● Website Update 1 – Everyone
● Complete Team Meeting Minutes – Everyone
Group Decisions: ​We will all work on parts of the website when we get chances.
Reflections: ​We all seem to have many good ideas on how we want to approach the project.
Date: ​1/16/18
Time: ​9:35 am
Place: ​224 HI
Members Present: ​Bryce Cherko, Cameron Reeves, Henry Neff, Ryan Miller
Objective:
Lab 01:
● Become familiar with automatic control system
● hardware components
● Setup AEV software
● Program basic function calls to control the AEV
● Be able to upload programs to the Arduino
Lab 02:
● Set up Reflective Sensors
● Program the sensors
● Test the sensors
Tasks Completed:
● Assembled AEV
● Set up Arduino code
● Programmed basic functions
● Tested the code on the propeller set up
● Attached the Reflective Sensors to L-bracket
● Wrote the code to test the sensors
● Tested the sensors
To Do/Action Items:
● Begin PR&D labs
● Team Meeting Notes
Group Decisions: ​We will have a group meeting on 1/15 at Thompson Library to go do parts of
the website and brainstorm design ideas.
Reflections:​ Every one seemed to have a good understanding of how to code the Arduino.
Date: ​1/15/18
Time: ​4:00 pm
Place: ​Thompson Library
Members Present: ​Bryce Cherko, Cameron Reeves, Henry Neff, Ryan Miller
Objective: ​To organize what needs to be completed, set up the website, and brainstorm ideas.
Tasks Completed:
● Topics/Discussions:
We did the first part of the website and talked about how to make it user friendly. Also, we did
some R&D for the AEV project. We drafted up some ideas of what shape/size to make the
vehicle. Also, we started to brainstorm what sensors we could use and how we could use them
for our vehicle and the obstacles it will face.
● Ideas:
Cameron: We could 3D print the whole body as one piece to cut down on the weight of the
metal connectors.
● This would be more designing and more time consuming but would save us energy as
the motors would not have to move as much weight
● This would also make the body stronger and more rigid
Ryan: We could program the reflective sensor to get the vehicles distances
● This would not be terribly difficult to code
● Also, it would be able to give us exact distances due to measuring revolutions of the
wheels through ticks.
Henry: We could use the Servo to steer the motors and propellers
Date: ​1/30/18
Time: ​ 9:35 am
Place: ​224 HI
Members Present: ​Bryce Cherko, Cameron Reeves, Henry Neff, Ryan Miller
Objective: ​To complete Lab 5 and create a screening and scoring matrix for the AEV concepts.
Tasks Completed:
● Completed Lab 5
● Created a matrix for the screening process in excel and filled it out
● Created a matrix for scoring within excel and filled it out
● Tested the sample AEV and made some improvements to it
● Split up tasks for the Website update 2 and Progress Report
To Do/Action Items:
● Finish the Website update 2
● Finish the Progress Report 1
● Start thinking about final designs using the scoring and screening matices
Timeline:
Group Decisions:
● We will meet on 2/4/18 at the FYE at 5 to finish the Progress Report and Website update
● We need to research what speed and at what percent of engine speed is most efficient
for final coding
Reflections: ​Everyone is doing their tasks and we are ahead on the labs but need to make
progress on the Progress Report 1 as well as the website.
Date:​ 1/15/18
Time:​ 4:00 P.M.
Place:​ Thompson Library
Members Present:​ Cameron Reeves, Henry Neff, Bryce Cherko, Ryan Miller
Topics/Discussions:
We did the first part of the website and talked about how to make it user friendly. Also, we did
some R&D for the AEV project. We drafted up some ideas of what shape/size to make the
vehicle. Also, we started to brainstorm what sensors we could use and how we could use them
for our vehicle and the obstacles it will face.
Ideas:
Cameron: We could 3D print the whole body as one piece to cut down on the weight of the
metal connectors.
● This would be more designing and more time consuming but would save us energy as
the motors would not have to move as much weight
● This would also make the body stronger and more rigid
Ryan: We could program the reflective sensor to get the vehicles distances
● This would not be terribly difficult to code
● Also, it would be able to give us exact distances due to measuring revolutions of the
wheels through ticks.
Henry: We could use the Servo to steer the motors and propellers
Future Thoughts:
We plan to start designing ideas of what the AEV will be.
Cameron: Keep updating website and meeting minutes
Date:​ 3/9/2018
Time: ​2:20pm
Place: ​Thompson
Members Present: ​Ryan Miller, Bryce Cherko, Cameron Reeves, Henry Neff
Objective: ​to prepare for finishing the first performance test upon return from break, and to
have an overall measured progress with a full assembly of the design of the AEV.
Tasks completed:​Finished progress report II
To do Items: ​Acquire 2 plastic bolts
complete the progress report
work on the CDR
work on the AEV assembly
Reflections: ​Every member of the team seems to be taking on specific roles to help each other
out. Our work has become increasingly more efficient and we are pushing forward with progress
on the innovative wheel adaption system for the AEV despite several problems along the way,
such as that we had not previously considered that the wheel actually on the track has to have
enough space and room, as well as be on the same side as everything else (arm, adapter
system)
Date:​ 3/19/18
Time:​ 8:00 A.M.
Place:​ Hitchcock
Members Present:​ Cameron Reeves, Henry Neff, Bryce Cherko, Ryan Miller
Objective: ​To work on performance test 1 and be prepared for the test the next day.
Tasks completed:
– Code typed and prepared to test for performance 1
– Looked ahead to prepare for the CDR
– Updated the website
To do Items
– Complete performance test 1
– Start on performance test 2
– Start CDR
Date:​ 3/20/18
Time:​ 8:00 A.M.
Place:​ Hitchcock
Members Present:​ Cameron Reeves, Henry Neff, Bryce Cherko, Ryan Miller
Objective: ​ To complete performance test 1 and start performance test 2
Tasks Completed:
– Performance test 1
– Start on performance test 2
To do Items:
– Finish performance test 2
– CRD
– Start performance test 3
Reflections:​ Ryan though of a new idea for our design. Even though it was last minute, we
found very beneficial since our current design was giving us many unforeseen difficulties. The
new design if the AEV would get rid of the belt system that was causing us problems due to lack
of support of the support arm. This allowed our AEV to run much smoother and more consistent.
We used this design to quickly complete performance test 1.
Date:​ 3/22/18
Time:​ 8:00 A.M.
Place:​ Hitchcock
Members Present:​ Cameron Reeves, Henry Neff, Bryce Cherko, Ryan Miller
Objective: ​ Work on performance test two
Tasks Completed:
– Performance test 2
– Code adjustments
– Worked on CDR
To do Items:
– CRD
– Start performance test 3
– Work on consistency
Reflections: ​We found that thought new design helped, we were still struggling with
consistency..