Contacting Livestock Sale Buyers

Connecting with buyers prior to the fair is an important part of selling your animal at local fairs. Here are a few quotes from some of your local peers how they connect with buyers and encourage them to attend our sales.

  • “I would start this process by creating a flyer stating my name, age, market animal(s), fair and sale information, and a little more about myself. I then would go out to local businesses and hand out the flyers and invite them to the sale. I would also contact past buyers and invite them back to the sale.”
  • “I have always delivered “buyer flyers” which includes a little bit about me and my animal. I make sure to include the time of the sale and where it’s at. I put a picture of my animals and me on the front of the flyer. Then I deliver them to potential buyers.”
  • I am planning to show and sell my lambs at the local fair. I will drop off letters and talk to potential buyers inviting them to the fair.”
  • I would contact potential buyers for my market animal by going to businesses and informing the buyers about my projects. I would give them a firm handshake and include a flyer that includes the date and times of the sale.”

Let’s walk through some basics on contacting buyers by reviewing the How, Who, What and Tips to Consider.

How: Personal Invitation with Buyers:

  • Face to Face Visits
  • Letters
  • Cards
  • Phone Call
  • Email (used for follow-up)
  • Social Media (used for follow-up)

Who: Make a list of potential buyers your family has contact with or does business with:

  • Stores and businesses your family patronizes
  • Family members/friends of the family
  • Find out who has bought in the past
  • Try to invite TWO new buyers each year
  • Give new buyer name/address to the OSU Extension Office to receive an Official Invitation to the sale with entry pass

What: Put together an invitation to the sale

  • Provide information about you, your parents and your project
  • Ask them to “support the sale” not to “purchase your animal”
  • Include pictures if possible

Tips to Consider:

  • It’s the BID and not the buy that counts! It takes 3-4 buyers to bid on your animal. Obtaining one buyer isn’t enough!
  • After you have sold your animal, do not ask to buy it back from the buyer!
  • Personally thank your buyer and those that bid
  • Buyer’s Gifts – Rather than providing gifts to buyers, we encourage you visit the buyer’s place of business or mail them a thank you card after the sale. Buyers appreciate your thoughtfulness, but they can be overwhelmed with gifts during the sale and trying to transport them home.

Ohio State Fair Project Judging Results Announced

Six local 4-H youth were recognized during the Ohio State Fair for receiving Outstanding of the Day Awards or Clock Trophy Awards. Outstanding of the Day awards were presented to the participants that scored in the top twenty percent of their class, whereas the top score of the day in each class received a clock trophy.

Complete results can be found at:

Melina Matics, Oak Grove Explorers 4-H Club

  • Cake Decorating – Senior – Clock Trophy Winner
  • Companion Animals – Cat 2 – Clock Trophy Winner
  • Home Decorating – Makeover My Space – Senior – Outstanding of the Day
  • Demonstration Contest – Senior Individual – Clock Trophy Winner

Therese Schmidt, Backyard Gang 4-H Club

  • Scrapbooking – Junior – Clock Trophy Winner

Josie Burke, Running Wild 4-H Club

  • Health & Safety Speaking Contest – Senior Individual – Clock Trophy Winner

Nat Richmond, Oak Grove Explorers 4-H Club

  • Magic of Electricity – Outstanding of the Day

Savannah Disbrow, Backyard Gang 4-H Club

  • Companion Animals – Cat 1 – Outstanding of the Day

Levi Reynolds, Barlow Buckeyes 4-H Club

  • Fishing for the Intermediate – Clock Trophy Winner

Market Hog Exhibitor Letter

Dear Waterford Market Hog Exhibitor:

BUYER INVITATIONS: Personally contact buyers and business people in your area. Last years buyers are listed in the Junior Fair Guide. For new buyers – call the Extension Office 740-376-7431 with name of business, name of contact person, and mailing address. We will send them a new buyer’s packet.

 HOG ARRIVAL & WEIGH IN: Hogs will be weighed at the Waterford Fairgrounds on Wednesday, August 18. Please note the following schedule for social distancing:

  • 5:00 – 6:00 pm: Last Name A thru G
  • 6:00 – 7:00 pm: Last Name H thru L
  • 7:00 – 8:00 pm: Last Name M thru Z

Only one exhibitor and one parent will be permitted to help move the hog from the trailer, through weigh-in and on to the hog pen. Only 1(one) trip through the scales – no exceptions. Hogs not making grade weight (220 – 280 lbs.) or not meeting quality standards will not be eligible to be sold at the fair.

  • At least one person is needed to follow the hog to the scales and report the name and tag number to the record keepers and then take the hog to its assigned pen.

EAR TAGS: All hogs must have a Washington County Identification Tag in ear. Your hog must have clean ear tags and you must know your tag number. Families with more than one exhibitor must have the hog they tagged in and designated for each 4-H/FFA member in the family. No changes at weigh-in.

 HOG PICTURES:  Will NOT be taken at the fair again this year. Families are encouraged to take pictures at home and have them printed on 5 X 7 or 8 X 10 and framed. Option 1: Exhibitor will take pictures prior to coming to fair. Option 2: Exhibitor can take their pictures with the fair banner on Thursday from 11am to 6pm.  Exhibitor must provide a 5 X 7 Color Photo to the buyer at the Hog sale.

 DRUG USE NOTIFICATION FORM (DUNF): This will be an online form for 2021. The link will go live on Friday, August 13 and must be completed before Check-in at the Waterford Fair. If you have two hogs tagged for the fair, complete a DUNF for both hogs! You will get an email confirmation after the DUNF is submitted. Remember, this link will go live on Friday, August 13th

 WATERFORD COMMUNITY FAIR Ractopamine (Paylean) Affidavit: This will be an online form for 2021. The link will go live on Friday, August 13 and must be completed before Check-in at the Waterford Fair. Remember, this link will go live on Friday, August 13th

EXHIBITOR NUMBERS: will be handed out along with safety pins at check-in. These must be worn during showmanship and market classes.

MEMBERSHIP TICKETS: All exhibitors are required to have a fair membership ticket ($12). This amount will be deducted from your hog check. Do not pick up your ticket from anyone but Lisa Campbell. You will be given your fair pass at check-in.

EXHIBITING: Market hog exhibitors who will not be exhibiting at Waterford, contact Chris Campbell at 740-984-4646 as soon as possible.

 SHOWS ON FRIDAY: The shows will start promptly at 8 a.m. It is important to be there and ready at that time. Exhibitors must show their own animal. Senior Showmanship is first followed by intermediate and junior divisions. Market classes, determined by weight, will immediately follow showmanship classes. All exhibitors must show in both showmanship and market classes to be eligible to sell.

 HOG PEN AREA: During the hog show, exhibitors 13 and under are permitted to have one parent in the hog barn.  Over 13 exhibitors- no parents permitted

 BUYERS GIFTS: Rather than providing gifts to buyers, we encourage you visit the buyer’s place of business or mail them a thank you card after the sale. Buyers appreciate your thoughtfulness, but they can be overwhelmed with gifts during the sale and trying to transport them home.

CHECKS: Checks will be mailed to you following the fair. They cannot be picked up at fair office.

SALE COMMISSION: 4% will be deducted from checks for upkeep and other sale related expenses.

ABUSE: Anyone abusing any animal, drenching, or injecting any foreign substance into an animal will not be eligible to sell and will be asked to leave the grounds.

 THANK YOU POSTER CONTEST: Posters will be judged at the fair and must be in place by Thursday evening of the fair. Judging is based on originality, neatness & creativity on relaying a “Thank You” message to the buyers. Awards will be 1st $15; 2nd $10; & 3rd $5 the awards are sponsored by Isner Trucking. Please list exhibitor’s name & age on front of poster. Everyone is required to display a poster.

It is your responsibility to read and practice the rules for the fair. The Junior Fair Activities Guide and each fairs senior fair book have this information. Junior Fair Activity Guides are available at the Ohio State University Extension Office.


  • Chris Campbell Hog Committee – Waterford Community Fair
  • Mitch Schott, President – Waterford Community Fair
  • Bruce Zimmer, Extension Educator, 4-H Youth Development

REMINDER: Make-up Project Judging & Make-up Skillathon

Skillathon Make‐Up Date: August 9 – RSVP required with $20 registration fee. Sign up here to reserve your
spot: Make‐up Skillathon participants will not be eligible for premier exhibitor.

Makeup Judging will be held on Monday, August 9 starting at 6:00 pm in the Jr Fair Building for members not available to attend Project Judging. Signup here to reserve your spot for makeup judging:

Educational Equine Session Mock Show

The Washington County Saddle Horse Committee has added a horse equine session and fun show for horse members to complete on August 14,2021. The event will begin at 4pm and preregistration 1 hour before the show.  The fun show will offer exhibitors the opportunity to run through 12 classes with their project horse.  Educational instruction will be offered by horse committee members and all 4-H rules apply.  Please refer to the uniform horse rule book.  Exhibitors must preregister 1 hour before the show and must be a 4H member in Washington County to be eligible.  Exhibitors will wear jeans, t-shirts, boots, and helmet for the duration of the equine session.  Please see the attached flyer for class details and time.  The event will be held at the horse arena at the Washington County Fair.  August Equine Mock Show flyer

Pen Set up/Tear down at County Fair – Attendance Required

All 2021 Livestock members showing animals at the Washington County Fair are required to attend Pen Set up or tear down at the Washington County Fairgrounds.
– Members whose last name falls between letters A to L will need to attend Pen set up on Aug. 15 at 3pm.
– Members whose last name falls between letters M to Z need to attend Pen tear down on Sept. 12 at 3pm.
Sign out sheets will be provided when set up or tear down is complete. Any junior exhibitor not signing out will forfeit 20% of their total sales.