Look what ODEE can do!

I’m working with the instructional design experts in the Office of Distance Education and eLearning this summer, and they helped me create an instructor bio for my courses.  As with everything I have collaborated with ODEE folks on, I am thrilled with the result.  Check it out!

Group work guide

This is straight up a page that the amazing people at ODEE made for one of my online-only classes.  Grab and use whatever is useful!


Group Work and Collaboration Options Guide


Throughout the semester, students will be working in groups to complete the Grant Proposal Project. In order for this project to go effectively, students will need resources to communicate and collaborate with each other.

What to do: Review this page to find resources you might collaborate throughout this course as you work through your group project.

Authoring Documents

Students have multiple ways to collaborate to author documents. The following are just a few of the ways this can be accomplished:

  •  Carmen Collaborations
    • Within Carmen, students have the ability to collaboratively author documents using Collaborations (Office365). The Collaborations tool stores documents directly in Carmen. All documents created via the Collaborations tool in Carmen are able to be accessed by the instructor.
    • Using Collaborations, students are able to collaborate via Word, Excel, and PowerPoint
    • Students provide access to documents only to other students in the course.
    • Students do not need to be members of a group
    • The benefit of using Carmen Collaborations is that a working document can be attached directly to an assignment in Carmen
    • View the instructions to start a collaboration in a group
      • Note: The instructions state Carmen defaults to Google Docs however, students now have access to Office365 which is now the default collaboration tool.
  • BuckeyeBox
    • Similar to Carmen Collaborations, BuckeyeBox is another way for students to collaborate when authoring documents. While Carmen Collaborations are only able to be shared with students within the course, BuckeyeBox documents can be shared with anyone in or outside the university.
  • GoogleDocs
    • Similar to using Carmen Collaborations or BuckeyeBox, GoogleDocs is another way students can collaborate to author documents as part of the Grant Proposal Project
    • Using GoogleDocs, students will need to submit the URL of the document to the assignment instead of embedding the document directly into the assignment as is possible using BuckeyeBox or Collaborations

Authoring Surveys

Students may need to author surveys to gather information. The following may be used to accomplish this task:

  •  SurveyMonkey
    • Create and deploy surveys to allow data to be collected and synthesized
    • Sign-up for free account
      • Unlimited number of surveys
      • 10 questions per survey
      • 100 responses per survey
  • Google Forms
    • Collaboratively create surveys
    • Responses are automatically organized and analyzed on charts
      • Data can also be viewed in Google Sheets
    • Different question types including branching and question skipping logic


It may become necessary for students to be able to communicate with each other outside of just authoring documents. The following are a few ways students may communicate outside of authoring documents:

  • Email
  • Group Text
  • Group Discussion
    • As part of being in a group, Carmen allows students to create discussion forums within their group. These discussions can be set up by topic, etc. similar to a discussion assignment in the course.
    • View the instructions to create group discussions
  • GroupMe
    • GroupMe is an online group communication tool similar to group texting. In addition to using the tool online, GroupMe is also available as an app.
  • Other
    • Students may also find their own app to use to communicate directly with group members


In addition to text-based communication, students may find it beneficial to speak directly to each other. Canvas allows students to participate in web conferences utilizing the built-in conference tool CarmenZoom. It may be beneficial throughout the semester to schedule web conferences with members of your group.

Using Groups

Your instructor has created groups to assist in completing the requirements of the Grant Proposal Project. Within groups, students may:

There are two ways to access your group:


To be successful in completing the Grant Proposal Project, students will need to keep their collaborative documents organized. One way to accomplish this is by using BuckeyeBox.

To utilize Box for organizing project documents, select one group member who will be responsible for setting up the folder.

  1. Go to https://osu.account.box.com/login
    • You can also click the BuckeyeBox link in the left navigation to open Box within Carmen
  2. Log into Box with your name.# and university password
  3. Once logged into Box, click the New button at the top right of the screen
    • A dropdown box of options will be shown
    • Click the Folder option
  4. Provide a name for the folder that will give context to what the folder will be used for e.g., HTHRHSC 4450 Group Project.
  5. Enter the email addresses of fellow group members
    • Names may be entered into the Invite People box which will find matching entries
    • Click the name of the group members you want to invite to the shared Box folder
  6. Enter the email address of your instructor
    • Your working Box folder must be accessible by your instructor
  7. Make sure the Permission option is set to Editor
  8. Click the Create button to create your Box folder

Off campus library access

Having trouble finding the full text of articles?  The university library has access to a wealth of information, but if you’re off campus, there are a couple extra clicks to get there.

If you go to the library website and see the following, click the red icon next to Off Campus

image of library page when off campus

It will redirect you to the single sign-on page, and then back to the library home page.  Now you have access to everything just as if you were on campus!

library page signed in

How-to Zoom: an ongoing guide

Zoom (called CarmenZoom at Ohio State) is a web conferencing tool like WebEx or any other you’ve already used.  Zoom was adopted by the university this past fall, and it’s straightforward to use for audio-only or audio and video meetings.  Up to 300 people can attend a single Zoom meeting, and participants can view the meeting from any device.  You can share your screen, your webcam, or both simultaneously.

Download my ever-evolving Zoom Quick Start Guide v7

Watch a two minute Zoom recording here

Get up and running:

  1. Test Zoom on your device
  2. Login to CarmenZoom
  3. Download Zoom for any device or operating system

Zoom tutorials:

Other fun things with Zoom

Office of Distance Education and eLearning


App recommendation: Adobe Scan

Adobe Scan iconEver taken a photo of a document so you don’t lose the details?  I have- I’ve got the invite to an upcoming birthday party on my phone, because my toddler adores the invitation itself and I have no idea where it’s hiding. Taking a picture of text preserves the information, but doesn’t make the information searchable.  When you need to reference more than the date and time of a party, use Adobe Scan for iPad® and iPhone®.



App store iconLaunch the Apple App Store on  your device and search for “Adobe Scan”
Tap GETAdobe scan in app store
Once downloaded, open the app.  You’ll need to sign in with your OSU name.#, though it isn’t immediately obvious how to do that.  Because the university provides this resource for all faculty, staff, and students, your lastname.#@osu.edu is your Adobe ID.  Tap on Already have an Adobe ID? Sign in or sign upAdobe Scan launch screen


Type your OSU name.#@osu.edu and then tap Continue Adobe scan sign in pageYou’ll be redirected to OSU’s single sign on page.  You know what to do there!
When you return to the app, you’ll need to grant Adobe Scan permission to access the camera. This is crucial- the app needs to access the camera to function.  Tap OK app permission screen

Adobe Scan will also ask to send you notifications.  Whether or not you allow notifications is entirely up to you.

You’re set!  As the app suggests, just tap on the screen and Adobe Scan will take the picture for you. Adobe Scan at work
If Adobe Scan doesn’t detect the borders the way you want, you can adjust them. Touch and hold the blue circles or rectangles to adjust the borders.  Tap Continue when you’re done editing the borders.  Note, you can rotate the image later if you need to. how to crop an image


When you’re done taking photos, tap the small icon in the bottom right corner.  The number represents the number of images you have captured.

Now you can add pages, reorder your images, crop, rotate, clean up, or delete a page before you save the file. Edit the filename by tapping on the pencil next to the date- in this image, it’s Scan Nov 14, 2019editing your scan


That’s it! You can continue to create documents by tapping on the camera icon in the bottom right corner.scan complete
To move the file to Box or any other app, tap the Share icon and then select Share a Copy which pops up at the bottom of the screen after you tap the Share icon.share a copy


Adobe Scan is great for scanning:

  • receipts for reimbursement
  • documents that require a signature
  • meeting notes
  • any paper copy of a document that you want students to access
  • the cover of instruction manuals or product guides that you probably don’t need, but don’t want to just throw away