Overview

Research data requests facilitate access to data stored in the OSUWMC Electronic Medical Record system (IHIS) and Enterprise Data Warehouse system (IW).

All data for research purposes has to be approved by the Honest Broker Operations Committee (HBOC) before they can be worked on by an analyst from BMI, IW, James Decision Support Group, Quality or Imaging Informatics.

Type of Research Data

  • PHI: Data which contains any of the 18 elements of PHI (Protected Health Information) as defined by HIPAA. This requires a prior IRB approval.
  • Non PHI: Non PHI data can be
    • Aggregate – Count of unique patients who meet parameters of interest.
    • De-identified – Data without patient identifiers such as MRN (random number may be substituted), exact dates (shifted dates may be provided), zip codes or ages over 90. This is a  one Time Data Pull, NO Modifications/Amendments are allowed once data set is delivered.
    • Coded Limited Data – Data without patient identifiers such as MRN (random number may be substituted). May include exact dates, zip codes and ages over 90. No IRB required for original data set, but for Ongoing Report or once data set is delivered Modifications/Amendment allowed only with an IRB.

Threshold for OSUWMC de-identified data is 25.

Request Process

Request can be submitted by completing the Research Data Request Form .

If you have any questions please contact us at CCTS-IWRequests.edu