Physics HR TimelinesRoles for Admins and of approvers; per ASC Internal Control Structure
- Faculty submitted or Ad-hoc:
- Faculty, provide signature authorization & understand the business purpose of what they are approving.
- Administrative Staff approving level I (or submit) and initialing/signing HR documents (PAR, ODP, DRDs, etc.) includes (not limited to) reviewing and make sure appropriate:
- eRequest and HR documents (with admin initials or signature)
- budget/funding $s,
- timing,
- appropriate chart field(s)
- good business purpose
- proper signature authorization
- Compliance
- eRequest, follows ordering preference
- eRequest, valid quote, if needed
- eRequest, proper ship to address
- eRequest, note if items are not available in eStores
- eTravel, include all cost estimates or note why something is missing.
- Key elements:
- Transportation
- Lodging
- Per Diem
- Key elements:
- Follow the Physics Hiring Documents and Processing Timelines.
- Should highlight or note anything unusual; examples: project in Prelim., no 06840 F&A listed on project, OGC005 in process for expected additional $s or end date.
- eRequest and HR documents (with admin initials or signature)
- HRA approvers and eRequest Level II approvers; authority to say “no” and allows independent thinking and exercise judgment. Request additional approval (Chair) for questionable and UNIV high dollar items.
- All, help to ensure no HR off-cycle payments are needed and minimize all exceptions.
- Communication is critical in helping to avoid exceptions.