Employee Files

(Submitted by Kelly O’Bryant, Business Specialist, SBDC Export Assistance Network, OSU South Centers)

Sourced from: hr.blr.com

Information that should not be in your employee files:

  • Age (unless a minor)
  • Citizenship
  • Disabilities
  • Marital status
  • Medical history
  • National origin
  • Race
  • Religion
  • Sex
  • Sexual orientation

Information that should be in your employee files:

  • Employment application, pre-employment tests, notes on reference checks,
  • and hire date
  • Job title, job description, and employee classification (exempt or nonexempt)
  • Salary history
  • Promotions, transfers, or demotions
  • Skills inventory
  • Scheduled and completed training
  • Performance evaluations and performance goals
  • Accident and injury reports
  • Discipline reports
  • Request for reasonable accommodation of a disability