Convergence: Update for the College of Optometry – October 12, 2020

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Q/A from webinar:

Q: Are EWG rotations ceased during the days of the move?
A: Yes between 10/26/2020 and 11/4/2020 all clinic assignments will be halted. NO in-person or virtual assignments during that week except Faith Mission, and all satellite clinics.

Q: If we work in Fry, will we have access to the student/staff doors in the new building or will we need to use the public entrance?
A: Only those that have a clinic purpose in the building will have card-swipe access.

Q: Will there be staff parking at 11th Ave.?
A: Those with an A-pass can park in 11th Ave garage.

Q: What is the parking situation for patients in the 11th Avenue garage?
A: There are 120 reserved spots for patients. We are still working with CampusParc for use of validated passes

Q: Where will the lockers for student organizations be located?
A: Student organization lockers to be located in Fry.

Convergence: Update for the College of Optometry – September 14, 2020

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Q/A from webinar:

Q: Are boxes that have been packed since the last move acceptable?
A: Yes, packed boxes are acceptable. If the packed box will fit in a crate, please put the box in a crate.

Q: Do I understand that I need to remove all items from my bookshelf?
A: Yes. Pack the contents in a provided crate.

Q: How will mail be delivered to new building?
A: Mail will be received on the third floor and delivered to individual mail slots that will be located on each floor of the building.

Q: Do we need to clear out our lockers too?
A: Yes. The lockers in the Fry Bridge and Starling-Loving will be moved by the end of the year. Fry Hall will have lockers for opt 1’s, 2’s, and 3’s. The Opt 3’s will also have lockers at 11th & Neil as well. Fourth year students will have the use of a locker only for the semester that they are in clinics at 11th & Neil. Locker assignments are forthcoming.

Q: Will all graduate students move on December 7th?
A: Please consult the documents on the I:drive for specific move dates.

Q: Is it confirmed that there is no spring break for all 4 years of students at the college of optometry? If so, do the third years get any time off of classes during the week of boards?
A: Correct. There is no spring break next semester. Dr. Earley will work with spring semester instructors for the workload during the week of boards. Information will be in course syllabi.

Q: What are the dimensions of the crates?
A: The provided packing crates are 26inches long x 16 inches wide x 14inches deep

Q: Do I have to pack up contents in file cabinets?
A: Yes. Pack contents in provided crates.

Q: Mailroom deliveries in Fry?
A: Deliveries will be received on the first floor of Fry. Packages received will be placed on the counter in the first floor Fry research area (currently BVP and LV) for pick-up. Individual mail to be delivered to mail slots on each floor of each building.

No Visitor Policy

Please be advised that one of the COVID precautions we have in place is a no visitor policy. This includes sales reps, vendors, or other outside visitors. All meetings and correspondence should be virtual at this time. If there is a rare instance in which an in-person visit is necessary (e.g. to obtain a signature for a delivery), then you must e-mail Ashley Hill at least 24 hours in advance or the guest will not be allowed entry into the building. In all such instances, the visitor must enter at the 338 W. 10th Ave. entrance, be screened, adhere to all PPE and safety precautions while in the building, and limit their stay to the shortest duration possible.


Convergence: Update for the College of Optometry – July 13, 2020

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Q/A from webinar:

Q:  Now that there are confirmed COVID cases among students in clinic, is there any policy to “contract trace” or quarantine for students who have been exposed?

A: Dr. Nixon will do all contact tracing and make notifications as needed.


Q:  Will Keystone be virtual?

A:   Right now, the plan is to deliver the courses live.


Q:  For future COVID cases that are confirmed, will other students get an email notifying them they were in lab/clinic group with someone who tested positive?

A:  Dr. Nixon will notify those that may have had an exposure.


Q:  If someone has had exposure, can he or she just get a test and if negative return to clinic?  Instead of quarantining?

A:  No.  The virus has an incubation period, quarantining is required.


Q:  Can we please cut back the amount of people in consultation rooms?

A:  Service chiefs are working to limit occupancy in consultation rooms.  The risk is low since all are masked.


Q: Will the public be notified of positive cases?

A: Any members of the public would not be at risk for a significant exposure because all in the building are masked.


Q: If you have to travel/fly to an area that’s considered a high risk state according to DCD, should you make the school aware of this travel?

A: Dean Zadnik strongly suggests that travel, especially to a high risk state, should not occur.


Q: If the State of Ohio goes to a Level 4 will the College of Optometry be mandated to close again?

A: The mandate to close would come through the University.

Statement on federal restrictions on international students: Ohio State working to support students after ICE ruling

Ohio State University Executive Vice President and Provost Bruce A. McPheron and Dr. Hal Paz, executive vice president and chancellor for health affairs at Ohio State and CEO of the Ohio State Wexner Medical Center, voiced their opposition to new federal rules impacting international students. McPheron and Paz delivered the following joint message on July 9:

The Ohio State University disagrees with the federal guidance issued this week by U.S. Immigration and Customs Enforcement about the autumn 2020 semester. We are committed to our international students and will work to develop a solution that ensures that students who attend our campuses can successfully complete their academic work this autumn.

Ohio State will offer in-person, online and blended courses to provide all students with a variety of options that also support the university’s plan for health and safety.

The latest ICE guidance will limit international students’ flexibility. These changes have the potential to create barriers to education for international students in every discipline. During a global pandemic, we support the expansion of educational opportunities to allow international students to pursue their studies in the United States, including fully online learning.

Convergence: Update for the College of Optometry – June 29, 2020

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Q/A from webinar:

Q: Will we be using 22 Fry, 33 Fry, and M100 SL?

A:  Yes.


Q:  I’m traveling to Florida on Wednesday to visit family and the entire state is considered “high-risk,” so should I assume that I should hold off from coming into the college for 14 days once we return?

A:  Yes.  Staying away from the college and campus upon your return is the safest response.


Q:  With travel restrictions extended to Dec. 31, will the tentative date (Aug. 15) for the white coat ceremony be changed?

A:  Yes, however a new date has not yet been determined.


Q: Do we know yet when paper hand towels will be returned to the bathrooms in the Fry Tower?

A:  Mat Johnson received communication (after Convergence) that paper towels should be installed in the next week or two.


Q: If my patient does not show up, can I remain in my exam room by myself?

A:  Yes. Check in with your attending for additional learning activities to be completed in your exam room.


Q:  Can we still use our professional leave for academy?

A:  No. The university has banned all travel until the end of the year.  If students or faculty members want to attend the Academy meeting, personal leave or vacation time will be used.

Ohio State Optometry Screening Procedures

At The Ohio State University College of Optometry, we promise to deliver exceptional care, which includes providing a safe and healthy environment for our patients, visitors, and staff. In response to COVID-19, all entrants to our facility will be screened to help prevent our faculty, staff, students, and patients from being exposed to this virus. We will check everyone’s temperature, ask health screening questions, and adhere to social distancing standards to support a safe and healthy environment.

The 352 W 10th Ave (Fry Tower) entrance is designated for optometry faculty, staff, students, and research participants. The door will remain locked, but allow faculty, staff, and students to enter via card swipe during specified business hours. Entrants should line up respecting 6ft of social distancing outside the 352 entrance. The screening process will occur within the vestibule.

  • Faculty, staff, and students will use their BuckID to open the door themselves. They must present their BuckID to initiate the screening process.
  • A list of appointed research participants will be kept at the screening desk. Research participants that present to Fry 352 will need to be let into the vestibule by the screener to begin the screening process.
  • If any clinic patients present to the Fry 352 entrance, they should be directed to the 338 W 10th Ave (Fry Bridge) entrance.
  • No visitors are allowed into the building except for the following situations:
    1. (1) adult/guardian to accompany a minor research participant
    2. (1) adult/caregiver to accompany a faculty, staff, student, or research participant if physical or cognitive handicap assistance is needed to move patient through facility


  1. On the day of your screening, ensure that you answer “NO” to all the screening questions and check your temperature at home prior to traveling to campus. If your temperature measures 100.0° F or higher, please call Carol Wilcox at (614) 284-8651 to inform her of your inability to complete your screening shift.
  2. Otherwise, arrive a few minutes before your screening start time. Enter the building at the Fry 352 entrance via card swipe entry.
  3. Date and wear your screening sticker where it is easily visible by all.
  4. Properly don a college-provided N95 mask (or level 1 surgical mask if an N95 is not available). Homemade masks or facial coverings are prohibited while screening.
  5. Ensure you have the proper supplies at the screening table including a non-contact thermometer, spare batteries, screening stickers, a Sharpie, level 1 surgical masks, paper bags, gloves, hand sanitizer, disinfection wipes, screening guidelines, and your cell phone.
  6. Screeners are allowed to have a book, laptop, tablet, etc. to conduct work in between screening duties.

SCREENING TESTS/QUESTIONS: Answers of “NO” to all questions will result in allowed entry to the facility

  • “We need to check your temperature.”
    1. If the temperature is 100.0° F or higher, they will not be allowed entry and should be instructed to contact their primary care provider or call 614-293-4000 to determine if testing is needed.
  • Have you had new onset of fever, chills, loss of taste/smell, or any flulike symptoms in the past 5 days?”
    1. If YES, they will not be allowed entry and should be instructed to contact their primary care provider or call 614-293-4000 to determine if testing is needed.


  1. Provide all entrants successfully screened a screening sticker with today’s date written with a Sharpie. Instruct them to wear the sticker where it is easily visible throughout their stay in the facility.
  2. Provide all first time entrants successfully screened a level 1 surgical mask. Faculty, staff, and students should also be provided a paper bag to store their mask.
    1. Faculty, staff, and students will be encouraged to preserve their level 1 masks for multiple days of wear. On future entries to the building, they should be provided an additional mask when one is requested.
  3. All entrants to the building must have a properly worn facial covering prior to entering the building from the vestibule.
    1. Faculty, staff, and students may enter the facility with a homemade mask/facial covering, an N95, or a level 1 surgical mask.
    2. Unless they already present wearing an N95 mask, research participants and approved visitors should don their level 1 masks while in the vestibule prior to entering the building. They may wear their level 1 mask on top of or in place of their own facial covering.
  4. Re-entrants to the building that have been successfully screened that day will be allowed to enter without having to be rescreened provided they are wearing the appropriate face mask described above.