Background Check Forms – Students admitted to professional study in the School of Health and Rehabilitation Sciences are required to complete several requirements to be eligible to begin professional coursework in the School. Admitted students should print and read the following documents, and make arrangements to complete requirements as soon as possible.
Consortium Agreement Form – students may submit this form to have a portion of their OSU financial aid applied to courses taken at another university; limit of three agreements per academic career (scroll to the bottom of the page).
Course Add Request & Petition – students may submit this form for any course add requiring instructor permission. Typically due by the 2nd Friday of the term.
Course Exception Request – email your HRS Academic Advisor for more information
Drop Request & Supplement – students may submit this form (front and back) to drop a course. All students must submit this form by the 10th Friday of the term to drop with a “W”.
- Since the form says “Course Enrollment Permission” across the top, be sure to check the “Drop the Course” box on the bottom right side of the form and include the last date you attended the class
- Instructor signature is not needed to drop a course
- Click here to see an example of how you should fill out the form
Considerations for students who drop:
- If they drop below full time, their tuition and fees may change. They can add a session 2 course if needed
- If the student is retaking the course for grade forgiveness, the attempt will be returned to them
- Will this impact time to degree?
- At this point they are only eligible for a 50% refund of tuition/fees (if the drop would result in a refund)
What does a “W” do?
- A “W” has no impact on GPA
- A “W” may impact completion percentage for federal financial aid
- A “W” does not impact graduate school applications unless the student shows a pattern of excessive withdrawals from enrolled coursework
Grade Forgiveness Petition – students can petition to retake a course at OSU for a better grade. The old grade remains on the student’s transcript but is removed from the GPA. All HRS majors accept grade forgiveness. Students should keep in mind that grade forgiveness is an OSU Undergraduate policy only; graduate programs may not accept forgiveness (please contact the graduate program of interest to ask about their policies).
Coursework taken outside of The Ohio State University, including EM and transfer credit, is not counted as an attempt for the purposes of the grade forgiveness rule. Once the rule is invoked, the second grade will be used to replace the first, even if the second grade earned is lower. Students who passed the course the first time and fail it the second, will lose credit for the course. Both courses remain on the academic record.
The parameters of the Grade Forgiveness Rule are as follows:
- Students must submit a Grade Forgiveness Rule petition no later than the tenth Friday of the term in which the student is enrolled in the second attempt of a course. The petition can be found under forms on the Registrar’s website.
- Student are not permitted to submit a petition for the third attempt of the same course.
- Students seeking to repeat a high-demand course in which they have already earned a passing grade may not receive permission to repeat it until students who truly need to take the course have had a chance to enroll.
- If approved, the first attempt’s grade and credit hours will be removed from the Ohio State cumulative grade-point average (GPA) upon completion of the second attempt.
- Students who passed the course the first time and fail it the second will lose credit for the course.
- Forgiveness only impacts the Ohio State cumulative GPA calculation. All grades remain on the student’s transcript.
- Academic standing is not retroactively reviewed if a first attempt’s grade is removed from the GPA calculation due to forgiveness.
- For students admitted to Ohio State Autumn 2015 and later, a maximum of three courses can be repeated under this policy. Students who were admitted to Ohio State Summer 2015 or earlier should review the information below to determine their eligibility.
- For individual COAM cases, please refer to math advising: mathadvisors@math.osu.edu
- Students who progress through a higher-level course and then wish to retake a lower-level course will not be given permission. Please see repeating courses for more information.
Additional SP20, AU20, SP21 Policies: Due to the campus-wide COVID-19 response, there were alterations to grading procedures for SP20, AU20 and SP21/SU21. Please refer to the Office of Academic Affairs website for official statements about how grading schemes were changed for those semesters. Policies for these semesters will be different from the typical grading scheme described on this webpage.
Family Education Rights and Privacy Act – students can grant parents, guardians or other designees information releases so that their educational records can be discussed via buckeyelink.
Minor Form (Qualtrics)
Over18 Hour Petition Form – For students that want to take more than 18 credit hours for a certain semester, please complete this document and return it to 206 Atwell Hall or email it to your advisor.
Recommendation & Information Release Forms –
Residency Petition – Per Ohio State Faculty Rules, graduating undergraduate students must be enrolled in the college or the school (SHRS) from which they will receive their degree. The SHRS Director of Academic Affairs may, on petition by the student, waive this requirement. Each student’s reasoning for the exception is weighed against University policy. If you are taking a course, such as a prerequisite, GE, major or minor requirement etc. (a course you want on your Ohio State transcript prior to graduation) NOT at Ohio State during the semester you plan to graduate, you must complete the form and required documentation by the stated deadline on the form.
Retroactive or Post 10th Petitions – Per faculty rule 3335-8-32, students with circumstances outside their control can request to drop a course or withdraw from all courses in a term outside of normal deadlines. Please review the following directions and work closely with your academic advisor to complete this form and provide the requested documents.
What a registration petition does: An approved registration petition drops some or all courses for a term during which you experienced circumstances outside of your control prevented you from withdrawing from coursework and causing your academics to suffer, such as significant illness. In many cases, a “W” is placed on the record for each course dropped to indicate that you withdrew from the course(s). You lose the work you did in the semester leading up to your illness, as well as, the tuition paid for classes, but you’ve saved yourself from the academic fallout of low or failing grades. A successful petition protects your academic record from the impact of extenuating circumstances.
Situations where a petition is not the best option:
•You passed classes and they can count towards requirements, but the grades were lower than you wanted. If you withdraw from a required class, you will need to go back and take it again later. If you have Grade Forgiveness attempts available, using Grade Forgiveness may be a way to repeat the course and have the first grade replaced in the GPA calculation—the process of requesting Grade Forgiveness is more straightforward than a registration petition.
•You may need the hours and grades to qualify for certain activities on campus and to keep your financial aid(if you are receiving financial aid). Dropping courses can also impact housing, health insurance, etc. so you need to explore all possible consequences before submitting a petition.
HRS will:
- approve a petition when extreme conditions or extenuating circumstances prevented the student from withdrawing from coursework before the official last day to withdraw during the term.
- make petition decisions to determine the academic mark on the student’s official permanent record.
- consider the academic decision with the strong presumption their decisions will not have any financial impact on the student.
- determine effective dates based on the last date of attendance and/or the onset of the unforeseen situation that prevented the student from dropping the coursework.
Transfer of License to Another State
After graduation and throughout your career, if you move to another state, you will need to have the University and program in which you graduated, certify your graduation.
Each state has its own requirements. Presently and for the foreseeable future, the process is generally similar. Most likely, you will have the registrar of the university send your transcript to the new state and with written consent by the person seeking certifying, the Health and Rehabilitation Sciences (HRS) division/program director will either write a letter or complete a provided form certifying to the new state that you completed the program satisfactorily.
Often HRS will send completed forms directly to the board, but individual state procedures vary. In addition, the state in which you are licensed would be asked to verify your license to the new state.
Please use the school’s faculty directory to locate the appropriate person within your HRS major to complete this information. If the major has been deactivated, please email your request to hrsstudentservices@osumc.edu.