A visitor badge procedure has been designed to prevent the inadvertent disclosure of PHI via unauthorized, unsupervised access of visitors to restricted areas. Starting February 1, any visitor who enters areas of the college that contain PHI needs to be properly identified and supervised during their visit. Visitor badges and log sheets will be kept at the patient reception front desk, medical records, eyewear gallery, contact lens consult room, IT department, and building manager office to identify and sign in an invited guest visiting the college to meet, collaborate, or facilitate a college function when those activities take place within a HIPAA-restricted area. Examples of such functions include an industry representative who checks inventory, stocks materials, or has meetings within the eyewear gallery, any clinic consultation room, or other restricted clinic or IT areas. Visitors excluded from this policy include patients or family members or guests who accompany a patient receiving care in the clinic, prospective students/families on guided tours of the college, or any university contracted service employee authorized to maintain equipment or building materials within a restricted clinic or IT area. Full details of the policy are at I:\CLINIC\HIPAA\Visitor Badge Procedure 01 18 17.