Letter Samples – (not from template or form, my own work)
May 2019
Dear Parents and Guardians,
Congratulations! You and your family excelled through another school year. Before we
wrap up the school year I wanted to send you off with a few tasks and dates in mind for the summer, especially for those of you with children who will play school sports.
- Did your child have a vision or hearing referral this year? It’s not too late to follow up on those. Please use the hopefully less hectic summer months to have your child seen if they have not been already.
- Pediatricians’ offices get very busy in the fall. Consider scheduling your child’s check up for summer. School sports, medication, and treatment forms are good for 1 year, so summer is a great time to complete them. If you go don’t forget these [attach sports physical, medication forms, treatment plan forms and link to web forms]
- [attach vaccine requirements]
Thank you for all of your cooperation this year. Your involvement makes a difference.
July 2019
Dear Parents and Guardians,
I know, I know – you don’t want to hear about it yet, but August will be here before you know it. This is a gentle reminder if your son or daughter is playing middle school or high school sports they must have an updated physical form on file before they will be allowed to practice. Many sports practices begin August 1.
- These are the forms your child will need [attach and link forms]
- Please update your health and emergency contact information on this website
Thank you!
Mid July, 2019
Dear Parents and Guardians,
You are receiving this letter because your child had an IHP and / or EAP with us last year. In an effort to have a smooth and successful transition into the next school year, we would like to meet with you and your child to go over information for this school year. Please use the sign up genius to make an appointment before school starts.
- These are the forms to have filled out and bring with you so we can update our plans together [forms…]
Kindly, Your Nurse
August 2019
Hello Parents and Guardians!
The time to begin is nigh! We’re so excited to see you back on campus next week. As a final reminder, before your child can begin school with us we need these items
- X [form and link]
- Y [form and link]
- Z [form and link]
Please make sure all health and emergency contact information are up to date on this site that the school uses for information management.
Be well and we’ll see you soon,
The following is my calendar section. I am a list maker and work well off lists. I used the cited calendars for idea and inspiration, but the list is my own, not a template. For busy months like in the fall I will separate by early month and mid-month tasks. I begin my calendar in May because planning and preparation for the next school year begins long before August!
The calendar for the school at which I hope to work can be found here: https://www.columbusacademy.org/events There is no specific nursing calendar available here.
As for infestation information, The Columbus City School offers information on lice and bedbug infestation. It can be found at https://www.ccsoh.us/Page/1215. The Ohio Department of Health has a brochure that can be shared with families: https://odh.ohio.gov/wps/portal/gov/odh/know-our-programs/school-nursing-program/media/what_should_i_do_if_my_child_gets_head_lice_brochure
When it comes to vision and hearing screenings, the Ohio Department of Health provides templates for letters to families to inform them of the upcoming screenings. They are available in many languages. Here is the link to the English form letter https://odh.ohio.gov/wps/wcm/connect/gov/ac81b8d7-ddde-4820-8235-da7da62bfd90/Vision+Screening+Requirements+Letters+a.pdf?MOD=AJPERES&CONVERT_TO=url&CACHEID=ROOTWORKSPACE.Z18_M1HGGIK0N0JO00QO9DDDDM3000-ac81b8d7-ddde-4820-8235-da7da62bfd90-mO6iKmF
Finally, If working to find health topics to educate or celebrate each month, one resource is the National Health Observances page at HealthFinder.gov:
Resources:
Columbus City Schools Board of Education, n.d. 2019. District homepage from:
Educational Service District 105, July 2016. School Nursing Activities Annual Calendar from:https://www.esd105.org/site/handlers/filedownload.ashx?moduleinstanceid=2140&dataid=2364&FileName=2017%20School%20Nursing%20Activities_Annual_Calendar.pdf
Minnesota Department of Health, May 2016. Calendar/Schedule for the Licensed School Nurse Yearly/Monthly from: https://www.health.state.mn.us/docs/people/childrenyouth/schoolhealth/lsncalendar.pdf
New York State Center for School Health, n.d.,2016. School Nurse To Do List. from: https://www.schoolhealthny.com/cms/lib/NY01832015/Centricity/Domain/85/Calendar%20Template%202016.pdf