Enroll in BuckeyePass and Win an iPad!

From Matt Devore:

As previously announced, beginning Monday, September 12, 2016, multi-factor authentication will be added to the Human Resources Employee Self Service (ESS) system. BuckeyePass will provide a second layer of security by requiring not only a username and password but also a notification or numerical code that is sent to the user. You may already be using multi-factor authentication to log in to other accounts at your bank, email or social media sites.

For those desiring additional guidance in understanding the concepts of multi-factor authentication or enrolling devices in BuckeyePass, there are two video tutorials available on BuckeyeLearn that cover these issues in detail.

Video 1: BuckeyePass Overview

This 9-minute video provides a general overview of multi-factor authentication and Duo/BuckeyePass. At the end of this video, you will be able to understand what BuckeyePass (Duo) Multi-Factor Authentication is, know why BuckeyePass is necessary to protect our institutional and personal data, and describe the four options available to use Duo.

Video 2:  Enrolling Devices in Duo/BuckeyePass

This 4-minute video provides a demonstration of enrolling devices in Duo. At the end of this video, you will be able to: enroll and manage your devices; and understand how to use the four options available in Duo.

If you are not familiar with using BuckeyeLearn, here are the steps to access the videos linked above:

  • Click the link for one of the videos above.
  • Log in using your OSU username and password.
  • Click the Request button.
  • Click the Launch button next to the training you just requested.
  • Click the triangular “play” button on the video.

Employees who are enrolled in BuckeyePass by September 9, 2016 are automatically entered in a drawing for a free iPad.

Apple iPad

Use RegOnline for Taking Online Registration and Payment

Requiring program participants to print registration forms and mail checks to the office can be tedious. Did you know that every Extension office has the ability to take online registrations and payment for programs using RegOnline? RegOnline is a service available to all CFAES units, including Extension offices.

Hand on computer laptop

To access RegOnline, you will need to complete the Payment Card Industry (PCI) training available in BuckeyeLearn. Once you complete PCI training, email the Business Office (Jesse Buxton) for access to your RegOnline account. You can learn how to set up your event registration through the RegOnline Slide Presentation and training video.

The CFAES fee for using RegOnline is $3.25 per event registrant. Any registration that comes through with a credit card payment is charged 3.2% of the registration cost to cover fees from credit card companies. Keep in mind that the time you save in processing event registrations by hand will probably be well worth the $3.25 fee you will be charged per registrant when using RegOnline (you may consider building this cost into your event registration price).

For the instructions of how to get started using RegOnline, please visit the CFAES RegOnline page available here and carefully read through the instructions.

Questions? Contact Carol AllenCindy Buxton or Jesse Buxton

2016 Virtual Summer School

Join The National Association of Extension Program and Staff Development Professionals (NAEPSDP) this week for their virtual summer school to learn about social media use in Extension!

The Virtual Summer School starts TODAY at 2pm with a session on Using Social Media to Extend the Learning Process.

Virtual Summer School

Monday, August 15 at 2:00 EST
Topic: Using Social Media to Extend the Learning Process
Presenters: Drs. Karen Jeanette & Brigitte Scott, Virginia Tech, Military Families Learning Network

Tuesday, August 16 at 2:00 EST
Topic: Social Media Conduct
Presenter: Mark Hagemeier, J.D., Associate General Counsel University of Arkansas for Medical Sciences, Little Rock, AR

Wednesday, August 17 at 2:00 EST
Topic: Social Media Analytics & Impact
Presenters: David G. Allen & Josh Paine, Communications and Marketing, College of Agricultural and Environmental Sciences, University of Georgia

Thursday, August 18 at 3:00 EST
Topic: Accessibility for All: Digital Media Accessibility
Presenter: Richard Petty, Director, National Center for Aging and Disability, The Institute for Rehabilitation and Research, Memorial Hermann Healthcare System, Houston, TX

For more information and to register, visit the NAEPSDP website.

Content Cheat Sheet: Best times to post

Figuring out the best times to post content on social media can be puzzling. Research shows that businesses and organizations post most of their content during normal work hours (9am-5pm, Monday through Friday). However research also shows that the best times to post on social media for maximum engagement is actually outside normal business hours. Take a peek at the cheat sheet below (courtesy of TrackMaven) to gauge when may be the most appropriate times of day and days of week to post on your social media channels. Pay close attention to the “most effective” column on the far right. (Click the image for a larger view or to print).

Social media cheat sheet

While the most popular times to post on social media are well within the normal work hours, the best times to post content for engagement (likes, comments, shares) are before or after work hours during the week or on weekends. Interestingly, the best time to send an email newsletter is Thursday afternoon.

Keep in mind that Facebook page insights offers information about when your specific page followers are active online. To find out when your followers are on Facebook, go to your page and click on “Insights” along the top navigation menu. From there, click “posts” on the left hand navigation menu and you’ll see “When your fans are online” at the very top of the page. Here’s what it looks like:

When your fans are online

Use this information to decide when to post content on your social media channels. If posting on Facebook outside of normal work hours seems daunting, consider scheduling your posts. Simply click the drop-down arrow next to “post” when crafting your next post and choose “schedule” to decide on a future time/day for the content to be published.

Schedule post

Happy posting!

Questions or commnets? Contact Danae or Jamie.

innovateExtension in Your Words

It’s been over a month since innovateExtension and as we begin to peruse through evaluations, we wanted to share some of your thoughts on why you loved the event. Your constructive feedback has been invaluable to helping us shape future events. Plans are already underway for next year’s event in Ohio as well as similar events throughout the country! It’s great to see that innovateExtension has been an inspiration to Land Grants across the nation. You all helped in making the event a great success and we extend a huge THANK YOU!

We recently published a blog post on the #EdTechLN Blog with reflections and lessons learned about the event. Check it out here!

innovateExtension infographic

First Friday Coffee Break with an Ed Tech: Carmen Connect

In case you missed the First Friday Coffee Break this month on Carmen Connect, the recording is now available.

What You Missed:

  • Carmen Connect best practices
  • How to create a meeting room
  • How to add an audio profile to a meeting room
  • Tips and tricks for getting the most out of virtual meetings and webinars with Carmen Connect

Click here to view the recording.

 

Our next First Friday Coffee Break with an Ed Tech will be Friday, April 1st (no joke!). Topic TBD.

If you’re dying to learn about a particular ed tech topic, let us know! We’re looking for ideas for future Coffee Breaks! Contact Jamie or Danae or let us know in the comments!

Ed Tech Survey Results Infographic

Thank you to everyone who took time to complete our 2016 Extension Tech Use and Skills Survey. Your input is valuable in helping us determine what Ed Tech topics to focus on in the coming year. The survey results also allow us to take a deeper look into the content you feel is important in improving your Extension impact and reach.

We gained a lot of valuable insight into our organizational tech use and skill set. We have staff at all points along the tech spectrum–from folks who integrate technology into their daily work to folks who have little to no interest in technology and still those who are yearning to learn more but aren’t sure where to start.

Take a look at some of the most notable survey data in the infographic below.

No matter your current skill level, the Extension Ed Tech Unit is available to help. We are deeply interested in meeting people at their current skill level and navigating them to their end goals. From social media strategy to blogging (and everything in between) we can help. Don’t hesitate to reach out! Take a look at our workshop offerings to get some ideas of how we can help you. If you don’t see exactly what you’re looking for, let us know what you’re thinking and we can probably create a one-of-a-kind program to meet your needs or the needs of your office or team.

Question or comments? Contact Jamie or Danae.

Editable Social Media Profile Templates

Social media branding got you down? Use our edit-friendly templates to create beautifully branded social media profile photos for your Facebook or Twitter account. We’ve developed templates in PowerPoint so all Extension staff can quickly and easily create OSU Extension branded profile images.

ANR ProfileVisit our Social Media Template Box folder to access the templates along with step-by-step instructions for creating your profile image. We’ve included two templates – one with just the block O bug and one with the block O bug and the scarlet Extension banner. Choose the template that makes sense for your social media account.

If you’d like help learning how to create your social media profile using these templates, join Jamie and Danae on the First Friday Coffee Break with an Ed Tech on February 5 at 10am (TODAY!).

Questions or comments? Let us know!

Files at Your Fingertips: The Beauty of Box

Imagine having all your work files accessible at your fingertips all the time. With Buckeye Box and its associated apps, you can have easy access to your most important files whether you’re at the office, home, or even in the field.

phone

Make it a New Year’s Resolution

If you’re not yet using Box, you should start now. Earlier this year, OSU increased the storage size of Box from 50GB to unlimited for all OSU employees. This means there is no excuse to not be storing your entire hard drive in the cloud. The Box Sync app makes it super simple to sync files from your hard drive to your Box account. Once downloaded, you can drag and drop any file into the Box Sync folder for instant synchronization to cloud storage.

To install the Box Sync app on your computer, visit Box Sync for Windows or Box Sync for Mac and follow the instructions for downloading the appropriate app. Once installed, you can save the Box Sync folder somewhere easily accessible on your computer (I would recommend on your desktop or dock if you’re using a Mac).

To start syncing, simply drag and drop files or folders into your new Box Sync folder! Keep in mind that sync time will vary depending on file size and internet connection (after installing Box Sync on my computer, I decided to sync all of the files on my computer and it took several hours to complete the process).

To access your Box files on the go, you may want to also consider downloading the Box app on your mobile device (visit this site to browse all of the available Box apps). With Box app on your phone or tablet, you’ll be able to access and email your work files any time from anywhere (as long as you have access to internet).

If you’re a first-time Box user, visit Buckeye Box and click “Sign Up” to enable your account.

Questions or comments? Don’t hesitate to reach out to Danae or Jamie.