If you didn’t get a chance to hop onto our Zoom Q&A meeting last week, the recording is now available! During the meeting, we reviewed a variety of Zoom features including Zoom Chat, screen share, annotate, and breakout rooms. We also showed participants how to upload a profile photo in Zoom, how to share computer sound while screen sharing, and how to submit a request for webinar license. Check it out below!
Video conferencing can be frightening for those who aren’t accustomed to seeing themselves on camera. During the last year of testing and using Zoom, we’ve encountered numerous situations where meeting participants awkwardly covered their webcam with a post-it note or finger after realizing their webcam automatically started when they joined a meeting.
You can easily avoid these cringe-worthy encounters!
When you create a meeting, you have the option of turning participant video off. This will, by default, allow meeting participants to join the meeting with video turned off. Participants will have the option to turn their video on after joining.
If you would prefer for participants’ video to be turned on when joining a Zoom meeting, we highly recommend alerting your colleagues that they will join the meeting with video. This lets people know they should be camera-ready when joining a Zoom meeting.
In addition to individual meeting settings, Zoom account holders have the option of defaulting to disabled video when joining a Zoom meeting as host or participant. In the settings menu on the Zoom Client, navigate to “Video” then select the box that says, “Turn off my video when joining a meeting.”
With all this said, we highly encourage OSU Extension faculty and staff to use video during meetings. Zoom is a wonderful video conferencing tool but it’s most effective when you can see and interact with meeting participants just as you would in a face-t0-face meeting.
For those without a webcam, CFAES IT recommends the Logitech C930e model available here.
For more information or to access Zoom trainings and resources, visit the CFAES Zoom Portal.
Over the course of the summer, I’ll be publishing tips and tricks for making the most out of your Zoom experience.
Throughout the last year, we’ve spoken with many Extension professionals about our excitement for Zoom. Many of you indicated that you’re hesitant to turn your webcam on during a Zoom meeting. I’ll admit, seeing myself talk in meetings was daunting at first, but I quickly learned sharing your video feed with colleagues is imperative to making virtual meetings truly successful.
I received the text below from a friend and colleague after last week’s Webinar Best Practices program. I was quick to share my little secret for looking great on Zoom meetings and webinars.
There is a setting accessible via the Zoom client that touches up your appearance by offering a softer focus. The result is a smooth and even complexion on your video feed. To enable the setting, open the Zoom client on your desktop (click here to access Zoom downloads) and open settings. In settings, click “video” and make sure the “touch up my appearance” has a check next to it. By toggling the checkbox, you can see an immediate difference.
For more information about accessing this feature in Windows and on iOS, visit the Zoom website.
Stay tuned for additional Zoom tips and tricks!
To access the CFAES Zoom Portal, click here.
Webinar Best Practices
Friday, June 2nd at 10am
Join Ed Techs to learn how to create and teach webinars that will keep your distance audience engaged and interested!
Don’t forget! The Ed Tech Unit will be offering Zoom trainings the first Friday of every month at 10am throughout summer and fall.
June 2 / July 7 / August 4 / September 1 / October 6
- Collaboration, scheduling, and registration
- Marketing and reaching new audiences
- Evaluation and reporting
- PLUS! Sandbox time for playing and learning and Q&A
To access the introductory trainings, offered by CFAES IT, visit the CFAES Zoom Portal.
We’d like to extend a huge thank you and congratulations to everyone who participated in last week’s Innovate Extension UrbanX event! We are thrilled to have spent an entire day dedicated to innovation and creativity in Extension. Your ideas were inspiring!
After an energizing keynote workshop led by ImprovEdge, each team spent nearly 5 hours during the hackathon developing a unique and innovative idea to address a challenge or opportunity related to urban – rural interdependence both internal or external to Extension. Teams created “Zen Statements,” or concise overviews of their ideas, and then pitched their ideas, concepts, and projects to a panel of judges at the end of the event, which included Extension administrators as well as influential community members.
Coaches and Key Informants
Below is a recap of our teams, awards, and events of the day:
City Smarties Team
Team members: Beth Boomershine, Sue Hogan, Mark Light, Laquore Meadows
Coaches: David Staley and Mike Letscher
Zen Statement: The journey of bringing diverse youth together to be drivers of change in the Smart Cities Challenge
Sub-award: Best Use of Claymation Award
Community Collaborators Team
Team members: Laura Akgerman, Ed Brown, Lisa Pfeifer
Coaches: Anand Khurma and Mike Ong
Zen Statement: An adaptive toolkit for gardeners of curated content enabling Extension Educators to deliver programming focusing on assistive design technologies
Sub-award: Best Adaptability Award
Extension Leadership Network Team
Team members: Laura Fuller, Tim McDermott, Brian Raison
Coaches: Ryan Wynkoop and Byron Roush
Zen Statement: A statewide network for Extension professionals that shares innovative leadership programs, resources, ideas, and energy to better reach the community and organizations we serve.
Sub-award: Best Prototype Award
Farm to School/Local Lunch Leaders Team
Team members: Carol Smathers, Heather Neikirk, Amy Fovargue, Katie Riemenschneider, Tony Staubach, Amanda Osbourne, Patrice Powers-Barker
Coaches: Karen Jeannette and Scott Sheeler
Zen Statement: Creating and empowering school-based teams to foster Farm-to-School activities across the cafeteria, classroom, and community for the people who purchase, serve, and eat school food that overcome barriers to better school food and promote an appreciation for healthy food systems, enabling a greater voice among key customer groups through team-building and mentoring. Unlike efforts focused on singular groups at a time, we build community capacity using evidence-based programs across an accessible state-side network.
Sub-award: Big Umbrella Award
Live Healthy Live Well Team
Team members: Alisha Barton, Lisa Barlage, Pat Brinkman, Misty Harmon, Michelle Treber
Coaches: Erin Powell and Chris Hill
Zen Statement: Buckeye 365 will help you provide positive family discussions anywhere. We’ll give you the tools and conversation starters to encourage your family to start talking.
Sub-award: Will Ferrell More Cowbell Award
On-farm Research Team
Team members: Carol Hamilton, Mike Estadt, Mary Griffith, Rob Leeds, Kaylee Port, Lee Richter, Elizabeth Hawkins
Coaches: Hunter McBrayer and Loren Stone
Zen Statement: An Extension research toolkit for Educators and consumers that offers non-biased information in a thrilling and engaging style enabling a better understanding and utilization in on-farm research.
Sub-award: Most Sparkiest Award
Rethinking Extension Advisory Committee Team
Team members: Morgan Domokos, Joanna Fifner, Ashley Kulhanek, Kyle White
Coaches: Bradd Anderson
Zen Statement: A league of ambassadors for OSU Extension that advocate and connect, collaboratively identifying the solutions of tomorrow for emerging challenges and opportunities of today replacing current Extension Advisory Committees.
Sub-award: Killing a Sacred Cow Award
This is Extension Team
Team members: Stacey Baker, Beth Frey, Amy Meehan, Jera Oliver, Amanda Woods,
Coaches: Melissa Miller, Ashley Miller, Dan Montour
Zen Statement: A virtual front door for all Ohioans that will provide simplified access to Extension services and new ways to engage and connect.
Sub-award: Biggest Challenge Award
Urban Ag Team
Team members: Jim Jasinski, Jacquline Kowalski, Suzanne Mills-Wasniak, Elizabeth Roche, Mike Hogan
Coaches: Josh Dallin and Joshua David McClurg-Genevese
Zen Statement: Ready-made, customizable garden kit delivered to your door, connecting you to gardening and growing food.
Sub-award: Social Responsibility Award
At the end of the day, OSU Extension Director, Roger Rennekamp also announced that the panel of judges awarded all nine teams with the opportunity to move their idea forward through Adobe Kickbox. Kickbox is an innovator program in a box. Adobe developed Kickbox by drawing on 30 years of industry experience in successful innovation. Teams will emerge from the Kickbox experience with a refined and validated project proposal to present to OSUE administrative cabinet in the Fall of 2017 for potential seed funding to pilot their projects. The OSU Extension Ed Tech Unit, along with Utah State University Extension Associate Professor and eXtension Innovation Lab Assistant Director Paul Hill, will serve as Kickbox mentors to guide teams through this exciting professional development experience over the next several weeks.
Thank you again for everyone who participated and helped make Innovate Extension: UrbanX a huge success!
Ohio State’s campus and statewide Innovate conference will be held on May 16th! Tentative schedule and other information is currently available on the conference site. Registration will open in the next couple of weeks. Plan to attend and be inspired by faculty and other educators who are using innovative methods for teaching students and clientele! More Extension colleagues attended Innovate OSU than ever before last year, and we hope to double that number this year!
“With Impact as our theme for 2017, we’re sharing innovations that let educators re-imagine their instruction without sacrificing pedagogical quality and rigor. It’s fun to experiment and enjoy the novelty of cutting edge technologies, but we’re always looking at the way that technology has a positive impact on our students, instructor best practices, the educational community and beyond.
Innovate is a time for bringing people together across disciplines and across adoption barriers. The conference is built with the educator in mind: you don’t have to be tech savvy to fully participate in this day of presentations, demonstrations and valuable dialog.”
Don’t forget: our 2017 Innovate Extension hackathon event will take place the following day, May 17th. This year’s event will be held at Vue in downtown Columbus; an inspiring and creative space for what will surely be another fun-filled day! Lots of improvements are coming to this year’s event, including a focused theme, presence from Ohio State and Columbus innovators and entrepreneurs, and a Virtual Ideation MeetUp in April. More details will be shared throughout the month of March.
Did you know that Innovate Extension has spread to other states? See recaps from North Dakota State University Extension and Utah State University Extension, which held events last fall. Oregon State, Delaware, and Michigan State will all host Innovate Extension events in 2017!
We hope to see you at both the Innovate OSU conference and Innovate Extension hackathon May 16th and 17th!
Questions about either event? Contact Jamie.
Interested in learning more about Snapchat but not sure where to start? The eXtension #EdTechLN recently hosted a TweetUp and webinar simulcast on using Snapchat for Extension storytelling. Check out the TweetUp recap to learn more about how Extension professionals are currently using Snapchat. Also watch the webinar recording to learn about the basics of using Snapchat!
Questions? Contact Jamie or Danae.
Save the date for Innovate Extension 2017!
Wednesday, May 17th, 2017
Additional details to follow!
With the announcement of OSU Extension gaining access to Zoom hosted meetings and webinars, Jamie Seger, Morgan Domokos, and Brian Raison offered a “Webinar Best Practices and Online Teaching Tips from the Field” during the 2016 OSUE Annual Conference. Further training on recommended Zoom equipment, use, and teaching via webinar will be offered by the Ed Tech Unit and CFAES IT Services in 2017.