Trello is a project management software that visually manages our tasks. The technique is like putting paper cards on a wall. It’s not hard to master the basics of Trello, but here are some hidden tricks that can further increase productivity.
1. Use shortcut keys
Trello website offers shortcuts list, remember some of the commonly used shortcuts can save a lot of time, the followings are recommended to use:
When hovering over a task card, press the shortcut key “E” to go to edit mode quickly
Press the shortcut “enter” to open the selected task card
Use the arrow keys to move up, down, left, and right between task CARDS
Press “N” to create a new card under the select task card
Press the space bar to assign yourself the task of opening the card
2. Copy and paste your multi-task list
For example, to create a task list in Excel or Word, we need to copy each line of the task into Trello and display it as a separate card task. Then We need to copy the list, then create a new card and paste it.
3. Text format
If you need to set up special effects like bold fonts quickly, italics, hyperlinks, ordered lists of Numbers, and images in Trello, you can use the Markdown syntax feature. This grammar is the same skill as mind mapping that I highly recommend you to learn. Markdown can be applied in the Description of Trello, Checklist, and comments, and comprehensive grammar can be obtained by clicking Formatting help.
4. Turn your email into a Trello card
Trello is an excellent tool for project management. It can also be converted into a Trello card for centralized project management if there are references to relevant projects or action tasks to be performed in the email. In the project’s board section, click the menu on the right and select “email-to-board Settings” to see the long list of Email addresses suffixed with @boards.trello.com added to the list of Email contacts. When the email is sent to Trello, you can see the transformed email content in the Activity, including the email body and attachments, which is very convenient. It’s worth noting that each different project board has a corresponding email address, so you can make the most of this by simply noting the different project names in the email contact list.
5. Turn on powerful functions of Power-ups
Trello provides a powerful Power-ups function, which can also be found on the menu. The free version of Trello can use three functions: calendar integration, card fuzzy, and voting.
6. Export data to Excel
Trello supports the export of Excel data, which is very important for the progress of a project, whether you check it yourself or send it to the leader or the project team via email. This feature is specific to the paid version of Trello, but is available free of charge through the Chrome plug-in “Export for Trello.”
7. Copy project sections
If you use Trello to create a periodical work plan and find that your plan may only require a few changes for the previous one, you can use its “Copy Board” feature to Copy card tasks and descriptions instead of reviews and activity updates.