Group N Team Meeting Minutes

Date(s): 1/10/2018-1/16/2018

Time: All times(communicating via group message)

Members Present: All Members actively communicating in chat (Ben Kendall, Cal Boggs, Blaine Fourman, Mitchell Breier)

Location: Internet

Objective: The objective of this meeting was for us to get to know each other as group mates.

Topics Discussed: 

  1. Team Meeting Minutes #1 and Website Update #1 (all members active)
  2. Each team members strengths (Ben Kendall initiated, all members active)
  3. Best meeting times for each members schedule (all members active)

Decisions Made:

  1. Each member must try to actively communicate in chat
  2. Use group message to communicate for as much as we can. If we must meet in person, our schedules allow for best meeting time during weekends.

Upcoming Tasks:

  1. Update Team Meeting Minutes (Ben Kendall)
  2. Work on Website Update 2 (Cal Boggs)
  3. Begin R&D Labs (All Members)

 

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Date(s): 1/27/18

Time: 5:00-6:00 P.M.

Members Present: All members

Location: 18th Avenue Library

Objective: The objective of this meeting was to discuss the previous and upcoming labs, as well as settle on a design for the AEV.

Topics Discussed: 

  1. What needs to be done at the start the next lab which was lab week 4.
  2. What design we wanted to construct during the next lab. Also discussed individual designs.
  3. What we needed to have done by the next lab as well as the upcoming progress report.
  4.  Future meeting possibilities.

Decisions Made:

  1. Test reflectance sensors at the start of lab, then run the design analysis tool, then construct agreed upon design.
  2. To meet in the near future to work on progress report.

Upcoming Tasks:

  1. Progress Report (All Members)
  2. Grant Proposal (All Members)

Date(s): 2/6/18

Time: 5:00-9:00 P.M.

Members Present: All members

Location:  Houston House Music Room

Objective: The objective of this meeting was to complete the first Progress Report as well as finalize our group design of the AEV.

Topics Discussed: 

  1. Progress Report 1
  2. Final Group design and what piece should be used for Grant Proposal.
  3. What we needed to have done by the next lab as well as the upcoming progress report.
  4.  Future meeting possibilities.

Decisions Made:

  1. Completed Progress Report 1.
  2. That the  Grant Proposal part should be an undercarriage holder for the battery with goals of making the weight even and the AEV a symmetrical design.

Upcoming Tasks:

  1. Continue Advanced R&D labs/tests.

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Date(s): 3/23/2018 – 3/24/2018 

Time: Sporadic from 12:00 – 10:00 each day

Members Present: Blaine, Cal, and Ben

Location: online (Shared google document)

Objective: Complete the CDR draft as well as plan for the following week of class

Topics Discussed:

  1.  CDR Draft
  2. Performance Test 2
  3. Committee meeting 2

Decisions Made:

  1. Completed CDR draft
  2. Finish testing performance test 2 on Tuesday. If there is time perform the first graded test.
  3. Gave roles for HR, R&D, and PR for the committee meeting

Upcoming Tasks:

  1. Fix code for performance test 2 to make it more consistent (All Members) .
  2. Committee meeting on Wednesday
    1. Blaine (HR)
    2. Ben (R&D)
    3. Cal (PR)

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Date(s): 3/24/18

Time: 6:00- 11:00 P.M.

Members Present: All members present

Location: Internet, group chat

Objective: To complete the Critical Design Review draft

Topics Discussed:

  1. The format of the document (Cal Boggs, Blaine Fourman)
  2. Information needed for the document (Ben Kendall, Mitchell Breier)

Decisions Made:

  1. The format of the document followed the technical communications guide which was proposed by Cal Boggs and Blaine Fourman.
  2. Ben Kendall will be in charge of editing the document.
  3. Mitchell Breier will also edit but will mainly focus on the appendix format.

Upcoming Tasks:

  1. Committee Meeting 2
  2. Final Performance Test

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Date(s): 4/3/18

Time: 1:00-1:35 P.M.

Members Present: Cal, Boggs, Blaine Fourman, Ben Kendall

Location: Hitchcock Hall 2nd floor study area

Objective:  To discuss the testing of the AEV

Topics Discussed:

  1. How to code the AEV for Hitchcock 224 and 308 (Blaine Fourman, Ben Kendall)
  2. Timeline for final testing (Cal Boggs)

Decisions Made:

  1. Different code will be needed for both rooms due to slight differences in the tracks that will be developed through trial and error (Blaine Fourman, Ben Kendall).
  2. A schedule for the final weeks should be created. The final oral presentation, website update, and final performance test are all upcoming. (Cal Boggs).

Upcoming Tasks:

  1. Final Performance Test
  2. Final Oral Presentation Draft
  3. Final Website Update
  4. Critical Design Review

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Date: 4/19/2018

Time: 7:30-10:30 P.M.

Members Present: Cal, Boggs, Blaine Fourman, Ben Kendall, Mitchell Breier

Location: Internet, Group Chat

Objective: To write the critical design review

Topics Discussed:

  1. Edits needed for the final document from the draft (Blaine Fourman, Ben Kendall, Mitchell Breier)
  2. Additional information needed for the document (Cal Boggs)

Decisions Made:

  1. Edits will be made based on comments made from the draft. (Blaine Fourman, Ben Kendall, Mitchell Breier).
  2. Information regarding the budget and the final performance test needs to be included in the final report. (Cal Boggs).