January:
Meeting #1:
Date: January/11/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock 224
Topics Discussed:
Lab 1 Post-Lab
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Objective:
Discuss the creation of the website and collaborated with the other teams in our company. Began familiarizing the team with coding the Arduino.
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To-Do/Action Items:
-u.osu.edu
Assigned: Ethan, Matt, Jack, and Isaac
-Arduino
Assigned: Ethan and Isaac
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Decisions:
-Assigned roles for meeting responsibilities to make meeting time more efficient. Jack and Matt initiated conversation.
-Chose website format. Decided to keep it simple to make it easy to format across the four different teams. Ethan and Isaac initiated conversation.
-Website Update responsibilities
Matt – Company Landing Page
Jack – Approach to MCR
Ethan -Meeting Minutes, Student information
Isaac – Division pages, Drop Down Menus
-Meeting minutes will be completed by Ethan. Ethan and Matt initiated the conversation.
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Deadlines and Progress:
Due 1/18/19
Website Update (All) – (20% completed)
Meeting Minutes – (50% completed)
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Reflections:
-Good communication
-Look and find important/relevant documents for the specific lab early
Meeting #2:
Date: January/18/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock 224
Topics Discussed:
Lab 2 Post-Lab
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Objective:
Confirm all parts are in the AEV Kit. Begin assembling the sample AEV design. Fill out AEV Kit Policy and AEV Kit Label.
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To-Do/Action Items:
-AEV design
Assigned: Ethan, Matt, Jack, and Isaac
-Arduino
Assigned: Ethan and Isaac
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Decisions:
-Decided who will take the AEV Kit home. Jack and Matt initiated conversation.
-Worked on roles of the design process. Ethan and Isaac initiated conversation.
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Deadlines and Progress:
Due 1/18/19
Website Update (All) – (100% completed)
Meeting Minutes – (100% completed)
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Reflections:
-Worked efficiently because of good communication
-Enthusiasm towards building the sample AEV design
February:
Meeting #3:
Date: February/1/2019
Members Present: Matt, Isaac, Jack, Ethan
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock 224
Topics Discussed: Preliminary R&D Lab 3
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Objective:
Become familiar with the MATLAB based design analysis tool and be able to upload Arduino data to it. Test this using a scenario provided in the Preliminary R&D Manual. Then export the plots (power vs. time and power vs. distance) and conduct performance analysis of and AEV operation.
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To-Do/Action Items:
-Learn how to use the MATLAB Data Extraction Program (Matt, Isaac, Jack, Ethan)
– Create Arduino program as outlined in the lab procedure. Use this program to create the plots. (Isaac)
-Test the AEV on the track to obtain the data. (Matt, Isaac, Jack, Ethan)
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Decisions:
– Used more than 25% power. This decision was due to the AEV barely moving with 25% power.
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Reflections:
-Good communication throughout team members
-Excited to see AEV on the track and moving
Meeting #4:
Date: February/8/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock 224
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Preliminary R&D Lab 4
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Objectives: Learn techniques for creative design thinking. Become familiar with obstacles for creative thought and Brainstorm with the individual AEV concept sketches.
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To-Do/Action Items:
-Share each individual’s AEV concept design and discuss benefits of each. Assigned: Matt, Isaac, Jack, Ethan
-Take each of the design considerations into account when brainstorming and discuss how to approach each. Assigned (Matt, Isaac, Jack, Ethan)
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Decisions:
-Decided to recollect the data for the plots from the previous lab after reviewing the data already collected. This caused us to not complete lab 4. (Isaac)
-Made adjustments to propellers and went back to try 25% power. The AEV moved much better. (Jack)
-Focus on lightening the weight in an effort to maximize efficiency. (Ethan)
-Group will be meeting later in the week (Decision through group chat) to continue discussion on AEV Design and work on the Progress Report. (Matt)
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Reflection:
-Group is working very well together and is branching out to new ideas.
-Very motivated and ready to continue working
Meeting #5:
Date: February/11/2019
Time: 8:30PM-10:45PM (In-Person)
Location: Drackett (1st floor)
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Progress Report, Grant Proposal, AEV Prototype Design
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Objectives: Continue to refine AEV Prototype design. Start the Progress Report and discuss the logistics of the Grant Proposal.
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To-Do/Action Items:
-Brainstorm for one AEV design. Assigned: All
-Delegate Work for Progress Report. Assigned: All
-Choose a part for the grant proposal. Assigned: All
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Decisions:
-Created questions to better understand the design constraints. Will discuss which part is used for grant proposal based on the results of the questions. (Group decision following brainstorming)
-Responsibilities for the progress report located in group chat (Matt wrote and delegated)
-Meeting Wednesday Evening (Drackett)
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Reflection:
-Need to refine work efficiency as a team
-Good team communication
-Great motivation
Meeting # 6
Date: February/13/2019
Time: 8:15PM-11:00PM (In-Person)
Location: Drackett (1st floor)
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Progress Report, Grant Proposal, AEV Prototype Design
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Objectives: Finalize the Grant Proposal and finish the Progress Report
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To-Do/Action Items:
-Finish Progress report (Assigned: All)
-Finish Part for Grant Proposal (Assigned: All)
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Decisions:
-Went back and edited parts of the Progress Report to better follow the rubric.
-Meeting on Thursday to complete the Screening and Scoring Matrix. (Group Decision)
-Using the Vertical AEV model (Group decision)
-Jack will Model the AEV in solidworks
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Reflection:
-Good flexibility with constraints
-Learning each other’s work style
Meeting #7
Date: February/14/2019
Time: 10:00PM-12:00AM (In-Person)
Location: Drackett (1st floor)
Members Present: Isaac, Jack, Ethan
Topics Discussed: Grant Proposal, Lab 5
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Objectives: Complete lab 5 and all of its contents and finalize any decisions for the Grant Proposal presentation.
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To-Do/Action Items:
-Finish Screening and Scoring Matrix
-Add deliverables to Progress Report
-Have an outline for the Grant Proposal Presentation
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Decisions:
-Making the part orange
-Ethan will present the Grant Proposal
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Reflection:
-Good communication
-Improving efficiency when meeting
Meeting #8
Date: February/15/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Grant Proposal Presentation
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Objectives: Present the custom vertical part and listen to other group’s proposals. Vote on innovative parts. Prepare for Committee Meeting.
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To-Do/Action Items
-Present between 60 and 90 seconds and outline why team D needs the grant
-Discuss and vote on the teams
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Decisions
-Matt will do the Public Relations committee meeting, Jack and Isaac will do the Research and Development meeting, Ethan will do the Human Resources meeting.
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Reflection:
-Overall good meeting
-Presentation was slightly too short
Meeting #9
Date: February/22/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Committee Meetings
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Objectives:
Complete Committee Meetings
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To-Do/Action Items
-Matt will do the Marketing meeting
-Isaac will do the Research and Development meeting
-Jack will do the Business management meeting
-Ethan will do the Human Resources meeting
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Decisions
-Jack is doing the Business management meeting.
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Reflection:
-Meetings went smoothly, everyone had positive feelings overall
-Surprised about the Business Role, but was handled well
Meeting #10
Date: February/28/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
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Objectives:
Create methodologies for the advanced R&D and discuss with other members of the company to ensure there is no overlap.
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To-Do/Action Items:
-Create methodology for R&D (Matt)
-Designate which team researches what topic (All)
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Decisions:
-The first R&D topic will be on different propeller configurations. The team will be testing pushing and pulling with one motor and having both motors work in the same direction. This will help the group decide which motor configuration will best fit our prototype.
-The second R&D topic will be on prototype parts. After winning the grant proposal, the group has the freedom to make prototype parts weekly and research their effectiveness. Will likely be testing our original proposal vs the sample AEV first.
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Reflection:
-Made decisions efficiently
-Good communication between teams
March:
Meeting #11
Date: March/01/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Advanced Research and Development Topic 1
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Objectives:
Start the research for the first topic on aR&D 1. Work out the website and fix things from the last website update.
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To-Do/Action Items:
-Work on website (Jack and Matt)
-Run trials and collect data for propeller configurations (Isaac and Ethan)
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Decisions:
None
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Reflection:
None
Meeting #12
Date: March/05/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Advanced Research and Development Topic 1, Performance Test
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Objectives: Continue Research for aR&D, experiment with coasting to a stop for performance test, brainstorm other look ahead at other work.
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To-Do/Action Items:
-Run multiple trials for the coasting distance to the first gate (All)
-Delegate work for the upcoming progress report/website update (Matt)
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Decisions:
-Isaac and Ethan will meet to Analyze Data from tests later in the week
-Brainstorming with different braking methods outside of coasting
-See group message for responsibilities for the progress report
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Reflection:
-Worked well and got a lot done
Meeting #13
Date: March/07/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Advanced Research and Development Topic 1, Performance Test
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Objectives: Continue Research for aR&D, experiment with reversing breaks to a stop for performance test, brainstorm other look ahead at other work.
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To-Do/Action Items:
-Run multiple trials for reversing motors and collect data (All)
-Begin analysis of data (all)
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Decisions:
-New braking method to test will be servo motor
-Have Website update finished before break to focus on progress report
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Reflection:
Good lab day
Meeting #14
Date: March/08/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Advanced Research and Development Topic 1, Performance Test
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Objectives: Finish Performance test 1. Delegate work for progress report and website update.
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To-Do/Action Items:
-Come up with “smart” code to see what is most consistent for the Performance test one (Isaac and Ethan)
-Check on everyone’s parts in progress report(Matt)
-Submit new prototype part (Jack)
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Decisions:
-Completing performance test 1 after break. Tests were too inconsistent
-Refer to group chat for responsibilities on progress report
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Reflection:
-Try to work more efficiently when working on code and make sure all trials are run more than once due to variability
Meeting #15
Date: March/19/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Performance Test 1, R&D Oral Presentation
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Objectives: Finish performance test one, Create slides for oral presentation, divide speaking parts for oral presentation.
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To-Do/Action Items:
-Run a trial run of performance test and complete test (Isaac, Ethan)
-Create slides for oral presentation (Matt, Jack)
-Divide speaking parts for oral presentation (All)
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Decisions:
-Follow instructions in group chat for who is presenting what
-Meet Tuesday evening to finalize slides
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Reflection:
Ready for presentation, happy with performance test!
Meeting #16
Date: March/21/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: R&D Oral Presentation
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Objective: Have a strong oral presentation and listen to other presentations for pertinent information
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To-Do/Action Items:
-Present with good communication skills
-Ask good questions to other groups
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Decisions:
None
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Reflection:
Strong presentation!
Meeting #18
Date: March/22/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Exam 4, Performance test 2
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Objectives: Complete exam, and begin performance test 2
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To-Do/Action Items:
-Create code and test for performance test two (Isaac, Ethan)
-Begin and delegate work for CDR (Matt, Jack)
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Decisions:
-Prototype part too thick for reflectance sensor, need to send in a new part that is less thick (Jack)
-Using Extra AR&D time to code for Performance test 2 (Jack, Isaac)
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Reflection:
Need to enforce the rapid design process.
Meeting #19
Date: March/25/2019
Time: 6:30PM-7:50PM (In-Person)
Location: Hitchcock Hall
Members Present: Isaac, Jack
Topics Discussed: Performance test 2
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Objectives:
Perfect code for Performance test 2
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To-Do/Action Items:
-Run multiple trials on the performance test
-Design code that is smart and consistent
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Decisions:
None
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Reflection:
Really consistent and quality work
Meeting #20
Date: March/26/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Performance test 2
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Objectives: Complete Performance test 2, try out new prototype part
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To-Do/Action Items:
-Run the performance test (All)
-Run trials with new prototype part (All)
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Decisions:
-Print new part with 2 new places for reflectance sensors, potentially only using one
-AR&D3 will be on sirvo braking
-Check Group Chat for Work on CDR
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Reflection:
Good performance test!
Meeting #21
Date: March/28/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Committee Meeting 2 ____________________________________________________________
Objectives: Committee Meeting 2
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To-Do/Action Items:
-Matt will do the Public Relations committee meeting
-Jack will do the Financial Meeting
-Isaac will do the Research and Development meeting
-Ethan will do the Human Resources meeting.
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Decisions:
-N/A
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Reflection:
Confident with the committee meeting and feedback
Meeting #22
Date: March/29/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: AR&D 3, Website Updates, Oral Presentation
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Objectives: Start AR&D 3
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To-Do/Action Items:
-Submit the AR&D quiz (Isaac, Ethan)
-Submit AR&D 3 methodology (Isaac, Ethan)
-Start working on AR&D 3 (Isaac, Ethan)
-Work on website updates
-Work on Oral Presentation poster
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Decisions:
-Attach servo with tape
-Ethan and Isaac work on
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Deadlines and Progress:
Due 4/7/19
-Oral Presentation Draft (All) – (25% completed)
-Progress Report (All) – (0% completed)
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Reflection:
Reflectance sensor was not working well so the tests did not go smooth and did not collect much data.
April:
Meeting #23
Date: April/02/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: AR&D 3, Website Updates, Oral Presentation
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Objectives: Complete AR&D 3, Complete Oral Presentation
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To-Do/Action Items:
-Finish AR&D 3 (Isaac and Ethan)
-Work on Oral Presentation and Website Updates (Jack and Matt)
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Decisions:
-The servo will not be used in the final design
-Progress Report Responsibilities:
Ethan and Isaac – Backwards parts/ Appendix
Jack – Forward Situation and Upcoming Goals
Matt – Upcoming Schedule and Editing
-Website Responsibilities:
Meeting Minutes – Ethan
Code – Isaac
Other Responsibilities – Matt and Jack
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Deadlines and Progress:
Due 4/7/19
-Oral Presenation Draft (All) – (25% completed)
-Progress Report (All) – (0% completed)
Due 4/18/19
-Website Update (All) – (10% completed)
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Reflection:
An unexpected result of adding the servo was having the wire run into the frame of the track
Meeting #24
Date: April/04/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Final Performance Test, Website Updates
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Objectives: Work on code for Final Performance test. Finish Website Updates
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To-Do/Action Items:
-Finish Website Updates (Matt, Jack)
-Discuss Approach to Final Performance Test (All)
-Finish code for Final Performance Test (Isaac, Ethan)
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Decisions:
N/A
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Deadlines and Progress:
Due 4/7/19
-Oral Presenation Draft (All) – (50% completed)
-Progress Report (All) – (20% completed)
Due 4/18/19
-Website Update (All) – (35% completed)
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Reflection:
Good Work
Meeting #25
Date: April/05/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Final Performance Test, Budget
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Objectives: Finish Code for Final Performance Test, work on budget
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To-Do/Action Items:
-Analyze Budget and costs (Jack, Matt)
-Finish code and run consistent trials for Final Performance Test (Isaac, Ethan)
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Decisions:
-By Sunday, finish respective parts of the Progress Report, found in group chat and in previous meeting minutes entries.
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Due 4/7/19
-Oral Presenation Draft (All) – (100% completed)
-Progress Report (All) – (60% completed)
Due 4/18/19
-Website Update (All) – (50% completed)
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Reflection:
N/A
Meeting #26
Date: April/09/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Final Performance Test
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Objectives:
Calibrate code for Final Performance test
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To-Do/Action Items:
-Calibrate code to work in the new room
-Run at least one run of the Final Performance Test with TA judging
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Decisions:
-Using Extra R&D time on Wed to fix code and maximize consistency
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Deadlines and Progress:
Due 4/7/19
-Oral Presenation Draft (All) – (100% completed)
-Progress Report (All) – (100% completed)
Due 4/18/19
-Website Update (All) – (75% completed)
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Reflection:
-Very close to perfect run, need to work on consistency in the extra time
-Try to do next runs in early class to avoid any battery inconsistency
Meeting #27
Date: April/10/2019
Time: 5:20PM-6:40PM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack
Topics Discussed: Final Performance Test
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Objectives: Fix a few problems with the code before next two runs of Final Performance Test
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To-Do/Action Items:
-Fix the AEV wheel falling off
-Improve final stop distance consistency
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Decisions:
-N/A
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Deadlines and Progress:
Due 4/18/19
Website Update (All) – (75% completed)
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Reflection:
Went well! all problems fixed and ready for final tests
Meeting #28
Date: April/11/2019
Time: 9:10AM-10:05AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Final Performance Test
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Objectives:
Finish Final Performance Tests
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To-Do/Action Items:
-Finish next two runs of AEV final Performance Test
-Record Results and calculate Final Cost
-Delegate work for CDR
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Decisions:
CDR responsibilities also found in group chat:
Jack: introduction, experimental methodology, solidworks models
Isaac and Ethan: Results, Discussion, conclusion
Matt: Abstract, Table of Contents, Editing
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Deadlines and Progress:
Due 4/18/19
Website Update (All) – (75% completed)
CDR (All) – (50% completed)
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Reflection:
Performed Really well on final two runs! Great way to finish the AEV project!
Meeting #29
Date: April/12/2019
Time: 9:35AM-10:55AM (In-Person)
Location: Hitchcock Hall
Members Present: Matt, Isaac, Jack, Ethan
Topics Discussed: Clean Up
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Objectives:
Turn in all of the AEV project parts
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To-Do/Action Items:
-Check to make sure all parts are accounted for in (All)
-Disassemble AEV (All)
-Turn in AEV (All)
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Decisions: Have CDR finished for editing on Sunday evening
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Deadlines and Progress:
Due 4/18/19
Website Update (All) – (100% completed)
CDR (All) – (80% completed)
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Reflections:
None