Team Meeting Minutes

Team Meeting Minutes #1 

 

Date: 14-January-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • AEV Project Brainstorming initiated up by Michael M.
  • Future meeting discussion times, initiated up by Dean.
  • Setting up effective communication methods, initiated up by Michael Z.
  • Assigning team members positions and roles, initiated up by Andrew.

Objective:
The objective of this meeting was to familiarize ourselves with the AEV project, make sure each of our team members is assigned a position in the team, and to make sure our team has effective ways to communicate among each other when not on campus.

To do/Action Items:

  • Create u.osu website, assigned to dean. Expected done by 1/17/2019
  • Brainstorm ideas and design our AEV, assigned to all members. Expected done by 1/17/2019
  • Record progress and work done, assigned to Michael M. Expected done as work is achieved.

Decisions:

  • Team roles such as timekeeper, leader, etc were assigned. These were assigned to make sure all meeting are documented, and all work will be done.
  • The general idea of the AEV project has been established, and each of member is coming up with ideas for our vehicle. This was decided because the lab states that each member comes to the lab with an idea for the vehicle.
  • Communication method has been established for team, and each member knows their responsibilities. This was established to make communication throughout the team easy.

Reflections:

  • Our team communicated effectively and efficiently, everyone knew what they were doing.
  • We need to work more on our u.osu website to make it more aesthetically pleasing.

Team Meeting Minutes #2

 

Date: 23-January-2019

Time: 2:40 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Presentation of AEV designs and ideas. Initiated by Dean M.
  • Discussion of due dates and future meeting times. Initiated by Michael M.
  • Discussion of possible updates to website. Initiated by Andrew K.
  • Commenting on each individual team members AEV design. Initiated by Michael M. and Michael Z.

Objective:
The objective of this meeting was to collectively come up with a new design for out AEV. Each of our members presented their take on what our AEV should look like, and how it will impact its performance. We each presented our ideas, and as a team, we commented on what each design did well and tried to incorporate these into one design.

To do/Action Items:

  • Finalize new AEV design.
  • Assign workloads to each team member to be completed by due dates.
  • Take down/note ideas and conversations held in meetings to be used in future meetings.

Decisions:

  • We decided to use Dean Mutlak’s AEV design (shown in our Design Process tab) as our current AEV design we wish to test.
  • Positions and workloads have been assigned to each team member and due dates are given.
  • Communication method is finalized, and new meeting times are decided (Monday, Tuesday Wednesday unless complications arise.

Reflections:

  • Our team now has an AEV design in mind, and we are ready to make it work to see how efficient it will turn out to be.

Team Meeting Minutes #3

Date: 5-February-2019

Time: 9:00 AM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Testing of new AEV design initiated by Dean M.
  • Replacement of defective parts initiated by Michael M.
  • Discussion of progress report #1 initiated by Andrew K.

Objective:
The objective of this meeting was to work together to gather data from our AEV by uploading our code to the Arduino, and publishing the data on a matlab/excel file. Also to address the upcoming Progress report due.

 

To do/Action Items:

  • Test AEV, publish new code to arduino. Expected done: 6-February-2019
  • Gather data from new code, publish as excel file. Expected done: 8-February-2019
  • Discuss, and work to complete first Progress Report. Expected done: 6-February-2019

Decisions:

  • Our team decided to meet on Tuesday in order to switch out a faulty battery which was preventing our AEV from being ran.
  • Decided to work together as a team on the progress report on Wednesday after our Engineering 1182 class period.
  • Tested AEV on Tuesday, and gathered data.

Reflections:

  • This week our meeting times worked very well, and we were able to get a lot of progress in.
  • We need to meet together more often, as meeting as we did this week helped us accomplish a lot.

 

Team Meeting Minutes #4

 

Date: 8-February-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Finalizing AEV designs/modifications for the preliminary stage of R&D initiated by Michael M.
  • Discussing advanced R&D topics initiated by Dean M.
  • Brainstorming new parts for our AEV Initiated by Andrew K.

Objective:
The objective of this meeting was to discuss potential improvements or upgrades Team C engineers could apply to their AEV. Advanced R&D documents were looked over, and discussion as to which topics team C would cover was established.

To do/Action Items:

  • Re-read over advanced R&D documents. Expected done: 9-February-2019
  • Vote on advanced R&D topics to do. Expected done: 11-February-2019
  • Create possible parts to be 3-D printed on Solidworks. Expected done: 11-February-2019

Decisions:

  • Team C came to a decision to do servo testing, and propeller configuration in the advanced research and development phase of the project.
  • New motor bracket designed, makes AEV more space efficient and weight efficient.

Reflections:

  • Team communicated well, ideas given.
  • Team is well informed on advanced R&D topics and expectations.

 

Team Meeting Minutes #5

 

Date: 13-February-2019

Time: 12:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Grant proposal presentation practice. Initiated by Dean M.
  • Finalizing grant proposal presentation. Initiated Andrew K.
  • Finalizing grant proposal part. Initiated by Michael M.

Objective:
The objective of this meeting was to prepare team C engineers for the grant proposal presentation, and to complete the part which is to be presented.

To do/Action Items:

  • Advanced R&D discussion
  • Further development of AEV
  • Show up dressed business casual for presentation

Reflections:

  • Team worked well. Prepared for proposal.

 

Team Meeting Minutes #6

 

Date: 14-February-2019

Time: 12:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Final Grant proposal presentation practice. Initiated by Michael M.
  • Final review of presentation slides. Initiated by Dean M.

Objective:
The objective of this meeting was to complete one last practice of the grant proposal, and complete one last review of the presentation slides.

To do/Action Items:

  • Michael M. is supposed to give the grant proposal presentation. Due that day (2/18/2019)
  • Michael Z. is supposed to give Michael M. a signal when within time limit of presentation.Due that day (2/18/2019)

Decisions:

  • Michael Z. will touch Michael M.’s leg once the time limit has been reached for the presentation.

Reflections:

  • Team worked well and is well prepared for proposal.

 

Team Meeting Minutes #7

 

Date: 18-February-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Four different propeller configurations. Initiated by Michael Z.
  • Servo configuration. Initiated by Michael M.

Objective:
Create four different propeller configurations to be tested and create a design for the servo motor.

To do/Action Items:

  • Design propeller configuration. Expected done: 21-February-2019
  • Contemplate possible applications of servo motor. Expected done: 11-February-2019

Decisions:

  • Came up with four propeller configurations to be tested.

Reflections:

  • Team is confident in potential of the propeller configurations, and is ready to see which preforms well.

 

Team Meeting Minutes #8

 

Date: 22-February-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Servo configuration. Initiated by Andrew K.
  • Servo testing. Initiated by Michael M.
  • Committee meeting discussion. Initiated by Dean M.

Objective:

To begin working on a possible servo motor application, and to discuss what each member will be saying during the first committee meeting.

 

To do/Action Items:

  • Answer sample questions for committee meeting.
  • Assign tasks for each member to come up with possible servo motor application.

Decisions:

  • Michael McCormick will be in-charge of Public Relations
  • Dean Mutlak and Michael Zhang will be in-charge of Research and Development
  • Andrew Kroh will be in-charge of human resources.

Reflections:

  • Team is ready for committee meeting 1, and is close to coming up with application for servo.

 

Team Meeting Minutes #9

 

Date: 25-February-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Final committee meeting check. Initiated by Dean M.
  • Checking servo applications. Initiated by Michael M.

Objective:

To finalize what each member will speak about during the committee meeting, and to create our final servo application.

 

To do/Action Items:

  • Check each members sample questions. Practice more. (Expected due date: 2/27/2019)
  • Begin constructing servo brake. (Expected due date: 2/28/2019)

Decisions:

  • Team will be creating a servo brake.

Reflections:

  • Team is confident using the servo motor as a braking function will help AEV efficiency overall.

 

Team Meeting Minutes #10

 

Date: 4-March-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Progress report workloads. Initiated by Dean M.
  • Website update based on information from committee meeting. Initiated by Michael M.

Objective:

To begin working on the upcoming progress report #2, and the website update #3.

 

To do/Action Items:

  • Work on progress report #2. (Expected due date: 3/8/2019)
  • Begin working on website update #3. (Expected due date: 3/18/2019)

Decisions:

  • Deadlines for progress report workloads have been assigned and members have begun working.

Reflections:

  • Schedule prior to spring break has been set and members know what they are assigned.

 

 

Team Meeting Minutes #11

 

Date: 18-March-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Final touches on progress report #2. Initiated by Michael M.
  • Working on R&D presentation. Initiated by Michael Z.

Objective:

To finalize the progress report #2, and to begin polishing the R&D presentation due thursday.

 

To do/Action Items:

  • Complete progress report #2 (Expected due 3/18/2019)
  • Finish R&D presentation and begin practicing. (Expected due 3/21/2019)

Decisions:

  • Each member will practice their roles for the presentation coming up.

Reflections:

  • Team C is meeting deadlines well and work is being done efficiently.

 

Team Meeting Minutes #12

 

Date: 21-March-2019

Time: 12:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Performance Test 1 preparation. Initiated by Dean Mutlak

Objective:

To become informed on what Performance test 1 is, and assigning tasks to each team member.

 

To do/Action Items:

  • Read over documents provided.
  • Brainstorm ideas for what to do for the performance test coming up on Monday.

Decisions:

  • Michael McCormick and Dean Mutlak will work on creating a code to allow the AEV to complete Performance test 1.
  • Andrew Kroh and Michael Zhang will work on designing second model to test for the performance test.

Reflections:

  • Team C is looking forward to the performance tests, and is excited to improve their AEV.

 

Team Meeting Minutes #13

 

Date: 27-March-2019

Time: 2:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Discussion 0f what to do for performance test 2. Initiated by Dean Mutlak.
  • Work assigned to each team member for the second performance test.

Objective:

  • Creating a second code to be tested for performance test 2.
  • Modifying current design in order to increase efficiency of AEV.

 

To do/Action Items:

  • Create two new codes.
  • Modify AEV design.
  • Distribute workload among team members for the second performance test.

Decisions:

  • Michael M. and Michael Z. will work on modifying the AEV.
  • Andrew K. and Dean M. will work on creating new code to be tested.

Reflections:

  • The team is excited to begin performance test 2, and is working to create a more efficient AEV.

 

 

Team Meeting Minutes #14

 

Date: 3-April-2019

Time: 2:25 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Discussing assignments, and checking progress on individually assigned tasks. Initiated by Dean Mutlak.
  • Discussing the project Dropbox assignment and what needs to still be added. Initiated by Michael M.

Objective:

  • To make sure each team member is completing assignments delegated.
  • To help members if they are stuck/confused.
  • To fully update project Dropbox.

 

To do/Action Items:

  • Check each team members work.
  • Discuss deadlines.
  • Review schedule for upcoming assignments.
  • Make sure all documents are placed in Project Dropbox.

Decisions:

  • N/A

Reflections:

  • The team is getting work done on time, effectively and efficiently.

 

Team Meeting Minutes #15

 

Date: 11-April-2019

Time: 12:20 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Discussing assignments, and checking progress on individually assigned tasks. Initiated by Dean Mutlak.
  • Making sure AEV is ready for final performance test. Initiated by Andrew Kroh.

Objective:

  • To make sure team is ready for the final performance test.
  • To make sure team members are up to date with assignments and deadlines.

 

To do/Action Items:

  • Double check AEV code.
  • Test AEV on the test track.
  • Review schedule with team present.

Decisions:

  • Final performance test finalized.
  • Dean Mutlak and Michael M. shall start on the CDR.
  • Michael Z and Andrew Kroh will finalize the progress report #3.

Reflections:

  • Work is going well and the team is working together efficiently.

 

 

 

Team Meeting Minutes #16

 

Date: 15-April-2019

Time: 9:30 AM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Completion of the Critical Design Review document. Initiated by Dean Mutlak.
  • Progress on all documentation and assignments. Initiated by Dean Mutlak.

Objective:

  • To make sure deadlines are being met, and assignments completed.

To do/Action Items:

  • Check documentation progress.
  • Discuss future meeting times.
  • Review schedule.

Decisions:

  • Progress report 3 finalized.
  • Final presentation finalized.
  • Responsibilities for CDR have been adjusted.

Reflections:

  • Work is going well and the team is working together efficiently.

 

Team Meeting Minutes #17

 

Date: 17-April-2019

Time: 9:30 AM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Progress of the Critical Design Review (CDR) document. Initiated by Dean Mutlak.
  • Practice for Final Discussion. Initiated by Dean Mutlak.

Objective:

  • To make sure deadlines are being met, and to make sure all team members are prepared for the final presentation.

To do/Action Items:

  • Practice final presentation.
  • Check over and continue working on CDR.
  • Review schedule.

Decisions:

  • Progress done on CDR.
  • Final presentation practiced.
  • Assignment deadlines updated.

Reflections:

  • CDR is being completed, and everything is going relatively smoothly.

 

 

Team Meeting Minutes #18

 

Date: 17-April-2019

Time: 12:30 PM

Location: Engineering room

Members Present:

  • Dean Mutlak
  • Michael McCormick
  • Michael Zhang
  • Andrew Kroh

Topics Discussed:

  • Finalization of CDR.
  • Assigning roles for documentation completion over weekend.

Objective:

  • To make sure all assignments are completed.
  • To make sure all members have something to work on.
  • To check on progress on all assignments.

To do/Action Items:

  • Continue working on website update.
  • Put new files in project dropbox.
  • Assign deadlines for weekend.

Decisions:

  • Dropbox finalized.
  • Dean Mutlak will finish the website.
  • All team members will continue working on CDR over weekend.

Reflections:

  • Work is going well and the team is working together efficiently.