Team Meeting Minutes

Meeting 1

Date: January 17th, 2018

Time: 4:00 PM

Location: MSE 225

Members Present: Zach Balthaser, Wes Krist, Wil Perry, Dawson Pike

Topic Discussed: Who will accomplish different tasks, when we will meet regularly, team roles and start to build AEV

Objective:

To construct a basic AEV and plan for the AEV project

To-Do/Action Items:

  • Talk with other teams in company about starting to develop website (Wes)
  • Will help Wes with talking to other teams (Zach)
  • Study Arduino language to help other team members with code (Dawson)
  • Help Dawson with code (Wil)

Decisions:

  • Dawson will take care of the AEV materials
  • Wes will tests the sensors every lab

Reflection:

  • All members need to understand their assignments and what is expected to be completed before each lab.

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Meeting 2

Date: January 24th, 2018

Time: 9:30 AM

Location: MSE 225

Members Present: Zach Balthaser, Wes Krist, Wil Perry, Dawson Pike

Topic Discussed: Website development, team roles, assignments for each person

Objective:

To work on the company website and to make arrangements with other teams concerning the website

To-Do/Action Items:

  • Update website and talk with other teams
  • Upload code and functions table to website
  • Upload pictures to website

Decisions:

  • Wes will update the website and talk with the other teams within the company
  • Zach will upload AEV part pictures and team pictures to the website
  • Dawson will upload the Arduino code and function table to website
  • Wil will revise each subsection of the “Team D” tab

Reflection:

  • We will try to make sure that we are aware of all assignments that are due in the future.

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Meeting 3

Date: January 29th, 2018

Time: 9:22 AM

Location: MSE 225

Members Present: Zach Balthaser, Wes Krist, Wil Perry, Dawson Pike

Topic Discussed:  AEV data for lab 03,  AEV sketches, Data graphs for lab 03

Objective:

To complete items due from lab 03 and continue working on progress report.

To-Do/Action Items:

  • Gather AEV data for lab 03
  • Submit AEV sketches and describe the ideas behind them
  • Upload data graphs to website
  • Explain graphs and figures

Decisions:

  • Wes will upload AEV sketches and describe the main ideas behind each
  • Zach will describe AEV data graphs
  • Dawson will gather the data from the AEV
  • Wil will upload the data  graphs

Reflection:

  • We need to establish a good form of communication

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Meeting 4

Date: February 7th, 2018

Time: 9:24 AM

Location: MSE 225

Members Present: Wes Krist, Wil Perry, Dawson Pike

Topic Discussed: Website Update 2, Advanced AEV Design, Final AEV Code

Objective: To talk about what is due before next lab and future AEV development.

To-Do/Action Items: Describe the graphs from the “Design Analysis” lab and upload estimated weights and bills of materials for all designs.

Decisions:

  • All will be responsible for uploading their own estimated weights and bills of materials for their designs
  • Zach will describe the graphs for the “Design Analysis” lab
  • Dawson will start working on the code for the final AEV
  • As a team, we will adjust the current AEV design to incorporate aspects of both Dawson’s and Wil’s designs

Reflection:

  • Establish a GroupMe group chat
  • Accomplish tasks quicker and in a timely manner

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Meeting 5

Date: February 12th, 2018

Time: 3:00 pm

Location: MSE 225

Members Present: Wes Krist, Zach Balthaser, Dawson Pike

Topic Discussed: The materials testing lab, progress report 1, propeller configuration lab, more efficient form of communication.

Objective: To complete the propeller configuration lab, assign committee roles and assign roles for progress report 1.

To-Do/Action Items: Finish progress report 1 and prepare for committee meeting.

Decisions:

  • Wes will be HR representative. Will also do sketches and appendices for progress report 1.
  • Dawson will be R&D representative. Will also do errors and forwards looking plan with Wil for progress report 1.
  • Zach will be public relations representative. Will also do takeaways and graphs and descriptions for progress report 1.
  • Wil will do pros and cons and forwards looking plan with Dawson for progress report 1.

Reflection:

  • Find and establish times on Mondays and Wednesdays for meetings.
  • Spread the workload a bit more evenly.

 

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Meeting 6

Date: February 19th-22nd, 2018

Time: 9:30 AM & 3:00 PM

Location: MSE 225

Members Present: Wes Krist, Wil Perry, Dawson Pike, Zach Balthaser

Topic Discussed: Grant Proposal, Servo Motor Testing and New AEV Design.

Objective: To assign roles for the Grant Proposal and test the new AEV design as well as the servo motor.

To-Do/Action Items: Complete Grant Proposal.

Decisions:

  • Wes will create power point presentation and present with Dawson.
  • Dawson will present Grant Proposal.
  • Zach will aid Wil in design of battery bracket.
  • Wil will design battery bracket in Solid Works.

Reflection:

  • Need to work on quicker response times between teammates.
  • Let teammates know if there is an issue and that prevents you from getting your assignment done.

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Meeting 7

Date: February 26th, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Wes Krist, Zach Balthaser, Dawson Pike

Topic Discussed: Battery testing Lab and Propeller Configuration Lab.

Objective: To assign roles for gathering the data and describing the data for each lab.

To-Do/Action Items: Complete the above tests as well as obtain the testing materials from Dr. Elsaadany.

Decisions:

  • Wes will obtain the testing materials from Dr. Elsaadany and create graphs for Battery Testing Lab.
  • Dawson will gather the data for each Lab and upload graphs from Propeller Configuration Lab.
  • Zach will also create graphs for Battery Testing Lab.

Reflection:

  • Need to make sure that everyone can attend the meetings at least twice a week.
  • Make sure that we clearly understands what needs to be done for each lab.

 

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Meeting 8

Date: March 5th, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Wes Krist, Zach Balthaser, Dawson Pike

Topic Discussed:  Mission statement, battery testing, material testing, propeller configuration

Objective: Development of the R&D presentation slides

To-Do/Action Items: Complete the battery testing, material testing and propeller configuration experiments.

Decisions:

  • On March 7th, we will finish up each experiment and resolve any issues found.
  • Wes and Zach will gather the data for the battery testing and propeller configuration labs and put the data into graphs.
  • Dawson will conduct each test

Reflection:

  • Establish a meeting schedule that works for everyone
  • Make sure that everyone can attend the meetings

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Meeting 9

Date: March 19th, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Wes Krist, Zach Balthaser, Dawson Pike, Wil Perry

Topic Discussed:  Performance test 1 and CDR draft

Objective: Prepare for performance test 1 and assign roles for CDR draft

To-Do/Action Items: Complete performance test 1 and complete the CDR draft

Decisions:

  • Wes will write the Results section and model the AEV designs in SolidWorks
  • Dawson will write the Executive Summary and Experimental Methodology
  • Zach will write the Conclusions and Recommendations section
  • Wil will complete the Appendix with all necessary items
  • Dawson will write the code for performance test 1
  • Zach and Wil will conduct the performance test 1
  • Wes will analyze the data and see which AEV design performed the best

Reflection:

  • We need to make sure that everyone can deliver top quality assignments
  • We would like to allow more time for everyone to meet regularly

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Meeting 10

Date: March 28th, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Wes Krist, Zach Balthaser, Dawson Pike, Wil Perry

Topic Discussed:  Performance test 2 and upcoming assignments

Objective: Prepare for performance test 2

To-Do/Action Items: Prepare for Committee meeting 2

Decisions:

  • Wes and Wil will prepare for the HR Committee meeting
  • Zach will prepare for the Pubic Relations Committee meeting
  • Dawson will prepare for the R&D Committee meeting

Reflection:

  • We need to make sure that everyone can deliver top quality assignments

 

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Meeting 11

Date: April 2nd, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Zach Balthaser, Wes Krist, Wil Perry, Dawson Pike

Topic Discussed: Progress Report 2, Final Performance Test and upcoming assignments

Objective:

To assign parts of the Progress Report 2 and prepare for the Final Performance Test

To-Do/Action Items:

  • Finish Progress Report 2
  • Complete code for Final Performance Test

Decisions:

  • Wes – Results and revise entire document
  • Zach – Backwards Takeaways and Forwards Siutation
  • Dawson – Backwards Situation, Help Wil with Appendicies
  • Wil – Apendicies A & B, Forwards Weekly Goals, Forwards Schedule
  • Everyone will meet on Mondays, Wednesdays and Fridays (if necessary) at 3:00 PM to complete the Final Performance Tests preparation

Reflection:

  • Everyone is working well together and everyone has been able to attend the meetings
  • Good Communication has been established
  • Everyone is putting in equal effort

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Meeting 12

Date: April 9th, 2018

Time: 3:00 PM

Location: MSE 225

Members Present: Zach Balthaser, Wes Krist, Wil Perry, Dawson Pike

Topic Discussed: Final Oral Presentation Draft and Final Performance Test

Objective: To complete the Final Oral Presentation Draft and work towards completing the Final Performance Test

To-Do/Action Items:

  • Complete Final Oral Presentation Draft
  • Complete code for Final Performance Test
  • Finish Website
  • Finish CDR
  • Complete Solid Works AEV Simulation

Decisions:

  • Wes – Look over CDR and Website, work on Final Oral Presentation
  • Zach – Help Wes with the Final Oral Presentation and Website. Work on Solid Works AEV Simulation.
  • Dawson – Work on Final Performance Test code and Solid Works AEV Simulation
  • Wil – Work on Final Performance Test code and CDR
  • Everyone will meet on Monday, Wednesday and Friday (if necessary) at 3:00 PM to complete the Final Performance Tests preparation

Reflection:

  • Everyone attended and has put in their fair share of work