Securing Your Files in CarmenCanvas

Aren’t my files already secure in CarmenCanvas?

The short answer is “yes,” but it has recently come to our attention that, under certain circumstances, students can download all the files from a course in CarmenCanvas – even if those files are hidden in the course. That means that if you store old files such as old exams and assignments or answer keys in your CarmenCanvas files, you need to be sure that they are properly secured to ensure that access is limited to faculty and TAs.

Directions for Securing Files

Securing files is relatively simple and just adds a couple of clicks to uploading files. If you copy files over from a previous course, you will want to check the settings, too. Here is what an unsecured file looks like:

Note the green checkmarks next to the files that shows that the files are published. To secure a file or folder, click on the green checkmark and a pop-up screen will open.

On this screen, you will click Restricted Access which will open another set of choices:

  • Only available to students with link. Not visible in student files.
  • Schedule student availability

From this set of choices, choose Only available to students with link. Not visible in student files. Then click Update.

After this, your file should look like the one on the bottom:

Tips to make this faster and easier

Create and use folders to organize your materials in CarmenCanvas – Start by storing files by week or by instructor or by topic. This will allow you to secure folders without having to secure each individual file. For example, if you are storing answer keys in your course, you can create a folder for them and secure the folder as shown above. All the materials in that folder will be accessible only to Instructors and TAs without having to secure each answer key individually.

Erase all files not in use in this offering of the course – To make the most of your file space, organizational considerations and keeping your materials secured, erasing files from the previous year(s) is a good idea. Only keep the materials from this year in your course.


Writing Good Multiple-Choice Questions

Writing good questions that get at the knowledge the students need can be a challenge. This is especially true of multiple-choice questions.

  • Where do you begin?
  • How do you know what makes a question good or bad?

In this presentation, Justin Kullgren, PharmD, breaks down the process and shares tools for writing and evaluating multiple choice questions. This presentation was originally written for the Integrated Pharmacotherapy sequence, but the information included is so broadly applicable that we decided to share it with everyone. Be on the lookout for more posts in the Writing Good Questions series over the summer.

A screenshot of the Question Writing Overview Presentation. This links to the actual presentation.


Our special thanks to Justin Kullgren, PharmD, for his hard work on this presentation. 

Best Practices for Using Top Hat in Team Taught Courses

Using Top Hat is a great strategy for student engagement. However, most of the support documentation out there is targeted at single-user or small team taught courses. We have discovered that there are some unique challenges to working with a large group of instructors. To help you navigate them a little more easily, we have begun compiling a list of best practices. Here are some of the things we have learned so far:

Course Coordinators

  1. Set up one Top Hat course for the whole team to present from. Each instructor can have their own folder, but the course needs to be shared in order for the students to participate in it, and for engagement points and grading.
  2. Sync the Top Hat course to Carmen. This allows students have access without a join code and you can pull grades from the course if you wish. Click here for directions.
  3. Add the other instructors on the team to the Top Hat course. We recommend that you add instructors on an as-needed basis. Instructors without a Top Hat account will need to sign up on their own or see an Instructional Designer for assistance before they can be added. To keep clutter down, don’t add instructors who will not use Top Hat, but do add GTAs to help with content creation. Click here for instructions on adding professors and GTAs.
  4. Talk with an Instructional Designer. We can help you navigate setup and syncing with Carmen, and give you ideas for use cases to pass along to your team. In addition, we are happy to offer training to your teaching team and GTAs.


  1. Set up your account early. If you plan to use Top Hat, and you do not have an account already, set it up early in the semester.
    • Instructors – If you are a first time Top Hat user, see this page for directions for creating a Top Hat account.
    • GTAs – If you had a Top Hat account as an OSU Student, see this page for instructions for creating a dual account.
    • Student View – Top Hat does not support a way to switch roles between student and professor. To get around this, instructors can create a dual account in order to see their materials from a student perspective. See this page to get instructions for creating a dual account.
  2. Create a Sandbox. A Sandbox course will allow you to play with Top Hat and not mess anything up in the main course. You can use it to try out new features or to see what would happen if you did something differently. To do this, simply create a course entitled [LastName] Sandbox and use the course code “PHR Sandbox.”
  3. Use your Sandbox to create your content. This is very important! If you get into the main course while someone else is presenting, you can disrupt their presentation. Create and edit in your sandbox, and when your materials are ready, copy them into the main course for presentation. Click here for instructions on copying content between courses.
  4. Talk with an Instructional Designer. Top Hat is a more than just a clicker for multiple choice answers. Find out if there is an application that may add value to your lessons. We can also help you with sign-up, setup and training.

More Resources

ODEE’s Top Hat Help Articles –

Top Hat’s Knowledge Base (Professor) –

COP OEIS’ Resources and Publications –