Author: John Pryba

Large Mail in Outlook

If you receive a notice saying your mailbox is almost full, here is a way to reduce the amount of space you are taking up without having to resort to archiving email.

Note: You’ll need to use Outlook (not Outlook Web Access) in order to get this to work.

1) Right click on Search Folders (lower left portion of the screen) and choose New Search Folder.

Right click and choose New Search Folder

2) Choose Large Mail from the list (you will have to scroll down a bit to see this) and click OK.

Choose Large mail

3) Click on Search Folders to expand it and then choose Large Mail to perform a search. The results should show up with the largest on top. Here is an example:

Large mail search results example

4) You have a variety of options to deal with these larger emails. For some, you may end up deleting them because they are duplicate emails with large attachments or emails you don’t really need to keep (such as pics of someone’s baby or pet).

You can also save the attachment somewhere on the network and then right click on the attachment to remove it from the email. Then this will preserve the email, but it will not be large anymore because the offending attachment is gone.

If you find you need more space, you may still need to archive some of your older email. You may also contact 8-HELP to see if they can provide you with more storage.

Faculty Voting Process in Checkbox

In an attempt to streamline the voting process at CON faculty meetings, we have been placing password-protected surveys on Checkbox. To better prepare faculty for this, we have created a test survey open to anyone with a CON username and password. Faculty may access it at http://go.osu.edu/con-test-survey and take it as many times as needed to ensure it works on all of their computers, tablets, and mobile devices.

Here are some further instructions.

First, for Internet Explorer usersChoose About Internet Explorer

If you are using Internet Explorer, it will *not* work properly if it’s version 11.

To check on this, click on the little “cog” (usually on the top right of the window) and choose About Internet Explorer. (If you see a Help menu, you can also click on that and look for About Internet Explorer.)

If it says 11, please use another web browser (such as Firefox or Chrome).

Vote early, vote often…

1) When we give you a link to a survey, you’ll need to log in to vote.

Here is the link to the test survey mentioned earlier: http://go.osu.edu/con-test-survey

(Unlike the actual votes for faculty meetings, you may “stuff the ballot” for this test survey. Try it out on whatever devices you may think you’ll bring to a faculty meeting.)

2) Your username is your CON username, *without* osucon\

Put in your password, and then click on the Log In button. Pressing Enter on your keyboard will not work.

Enter username, password, and click on Log In

3) Place your vote (approve or do not approve the item in question) and click on the Finish button.

Choose an option and click on Finish

Please get in touch with us at CON-InformationTechnology@osu.edu if you have any questions about this.

Newton Hall Classroom Upgrades

We have made some upgrades recently in our classrooms as well as some of our conference rooms (128 and 380). Both should be quite noticeable — one literally being in your face.

Who’s watching me?

Microsoft LifeCamFirst, each of the classrooms and 380 has a webcam (with built-in microphone) now. You can use it for web conferencing (such as CarmenConnect) or for recording your lectures in Panopto.

In the classrooms, the webcam is located on a mount near the computer monitor. There is no need to twist the mount to move the webcam around. You can rotate the webcam without moving anything underneath. (In 380, the webcam is on a small tripod on a desk near the TV. In 128, there was already a webcam mounted on top one of the TVs.)

If you don’t like being on video, don’t worry — the use of video is totally optional! You can still get on CarmenConnect or record a Panopto without video. In CarmenConnect, simply make sure not to turn on the webcam. If video from the webcam shows up when you open Panopto Recorder, change it to “None”.

Panopto - change video to None

If you don’t use the webcam for video but choose it for audio, the light on the webcam will still turn on when it’s in use. This is perfectly normal and doesn’t mean it’s secretly recording you.

That was fast!

The other improvement in our classrooms and conference rooms was replacing the hard drives with solid state drives (SSDs). These drives have no moving parts and can access data much faster than a regular hard drive. Logging in on a computer, even for the first time, should be much faster. The same goes with opening up programs, especially Panopto Recorder.

Check out this comparison to see how much faster an SSD can be than a regular hard drive. In this video, both computers are the same except for the drive in each. You’ll see a comparison of startup time as well as the time it takes to load a large document in Photoshop. The seconds you save here and there really do add up!

 

CON Librarian Support

Here is some information from Stephanie Schulte, Health Sciences Library, about librarian support for the College of Nursing.

Over the next several months, we are trying out a new approach for librarian support to nursing. The Health Sciences Library is partnering with Natalie Kupferberg, who is a librarian at the Biology/Pharmacy Library, to serve as a liaison to the College of Nursing. Natalie is the current subject specialist for Pharmacy, Psychology, and Speech and Hearing Sciences, and also serves on a wellness subcommittee at OSU. I hope this will clarify both what Natalie can help with and when you should contact the Health Sciences Library. As a side note, for those who knew Emily Ginier, the part-time temporary librarian who worked with me last year, she will be starting as a faculty librarian at the University of Michigan Taubman Health Sciences Library on August 25. I am sad to not have her here with us, but this is a fantastic opportunity for her.

Reference and Research Assistance, Requests for Librarian Instruction in Courses (online or face-to-face), and Other General Questions

Students, faculty and staff who need help with a reference question, need assistance with a literature search or assignment, or would like a librarian to provide instruction in their classroom should contact Natalie first. If she’s not available, you may contact me. Email and phone are preferred mechanisms for contact. Appointments are almost always needed, so please plan ahead and let your students know to set up appointments via email or phone call. Very basic questions about how to access a specific resource or getting to the full text of an article can be directed either to our Ask a Librarian form or by calling the HSL Desk any time the library is open: 292-4861. Students often do not know they can request help from a librarian. Rest assured, we do NOT do their work for them! But we are here to help, so spread the word.

Help with use of journal articles and other reserve materials in Carmen or for Courses

Missy Creed is the primary contact for electronic and print reserves. The Health Sciences Library provides information about Reserves and linking to articles in Carmen on its web site.

Copyright

Both Natalie and I can provide basic initial guidance on copyright matters. If needed, we will refer on to Lynda Hartel (at HSL) or to the Copyright Help Center at University Libraries. You may email copyright@osumc.edu or libcopyright@osu.edu for help. More info about services is available on OSUL Libraries web site. Of note, there is a very nice page with resources about fair use available. It is always advisable to use a fair use checklist when using library materials for education purposes, but is also useful for other uses (manuscript preparation, conference presentations, etc.).

Purchase Recommendations

May be made through our online form.

Staff Nursing Support

I will continue to be the lead contact for all staff nursing instruction requests or requests for search help. This means if you have dual roles in the College of Nursing and also work at either Wexner Med Center or the James, and your request is about your work there (not college-related), please email or call me.

To contact Natalie: kupferberg.1@osu.edu or (614) 292-1945. Natalie is located in the Riffe Building, Biology/Pharmacy Library, 496 W. 12th Ave., Room 100F. More info about Natalie is available via her public Research in View profile.

We have a variety of guides that may be of help to you or your students. Please feel free to share these links.

  • Nursing Subject Guide: http://hslguides.osu.edu/nursing
    This guide includes specific pages for several courses, including informatics, nursing policy, pharmacology, transitions to professional practice, and evidence based practice.
  • Nursing RN-to-BSN Subject Guide: http://hslguides.osu.edu/RN-to-BSN
    Designed for this population of students
  • Library Link Embedded in Carmen Courses: In the gray bar with links in each Carmen course, you’ll find a link to the library (Content/Activities/People/Grades/Library/etc.). In most cases, the page that opens when you click this link was made especially for nursing or in some cases, that specific course. This is a well-used feature based on statistics we have. You may want to show this to your students.

Thank you for your support, and thanks for reading! We look forward to working with you. Let us know if you have questions.

Stephanie J. Schulte, MLIS
Associate Professor
Education & Reference Services Coordinator
Health Sciences Library
206 Prior Hall, 376 W. 10th Ave., Columbus, OH 43210
614-292-4893 Office
stephanie.schulte@osumc.edu
hsl.osu.edu

Carmen – Copy course material

  1. Go into Carmen and enter the destination course.
  2. Click on “Edit Course”.
  3. Click on Import/Export/Copy Components.
  4. Under Copy Components from another Org Unit, click Search for offering.
  5. Type in the course number (or leave blank to see all courses) and click on the magnifying glass.
  6. Check the button next to the course and click on Add Selected.
  7. Click on Copy All Components (to copy everything) or choose Select Components to pick and choose what to copy.  Generally, copying all components is a good choice for moving from one semester to the next.
  8. Wait while the course components copy.
  9. You will see a green checkmark when the copying is finished. (If you don’t, see the NOTE below.)
  10. Click on View Content or any other link in the navbar to see what’s been copied over.

NOTE: If the course copy process produced an error, stop and send an email to CON-InformationTechnology@osu.edu with the following information:

  1. The course name and number in parentheses as it appears in Carmen that you are copying into (the new course).
  2. The course name and number in parentheses as it appears in Carmen that are copying from (the old course).
  3.  A screenshot of the error or the text of the error message you received.

Errors in course copying are sometimes caused by blank content modules or submodules in the old course from which you are copying, or they can be caused by content files that are “broken.”  Look for red exclamation marks in your Carmen Content items in the old course.  Removing those items may resolve the error encountered during the course copy process.

Red exclamation in Carmen Content