Large Mail in Outlook

If you receive a notice saying your mailbox is almost full, here is a way to reduce the amount of space you are taking up without having to resort to archiving email.

Note: You’ll need to use Outlook (not Outlook Web Access) in order to get this to work.

1) Right click on Search Folders (lower left portion of the screen) and choose New Search Folder.

Right click and choose New Search Folder

2) Choose Large Mail from the list (you will have to scroll down a bit to see this) and click OK.

Choose Large mail

3) Click on Search Folders to expand it and then choose Large Mail to perform a search. The results should show up with the largest on top. Here is an example:

Large mail search results example

4) You have a variety of options to deal with these larger emails. For some, you may end up deleting them because they are duplicate emails with large attachments or emails you don’t really need to keep (such as pics of someone’s baby or pet).

You can also save the attachment somewhere on the network and then right click on the attachment to remove it from the email. Then this will preserve the email, but it will not be large anymore because the offending attachment is gone.

If you find you need more space, you may still need to archive some of your older email. You may also contact 8-HELP to see if they can provide you with more storage.