A list of reimbursable expenses is below. Electronic receipts for travel expenses must be forwarded to Nick Rodgers for reimbursement and hard copies of receipts must be scanned or photographed and then e-mailed to Nick. Without exception, reimbursements must be submitted within 90 days of the visit in order to qualify for payment. There will be a reimbursements Q&A session on the afternoon of Saturday, March 12th.
The following items can be reimbursed:
-Rental car charges if the car was rented through National or Enterprise and OSU’s contract code was applied
-Rental car gasoline
-Personal vehicle mileage (No receipt required; round-trip mileage will be calculated (the federal rate is $.585/mile) using Google Maps to measure the distance from the current address listed on your grad school application to OSU and back.)
-Bus fare
-Parking (at the airport, hotel, OSU)
-Airline baggage fees
-Charges from using toll roads
-Uber/Lyft/Taxi fares – Please do tip your driver, but do not exceed 20% of the base fare (e.g. a driver can be tipped $2 on a $10 fare and that entire amount can be reimbursed. If $2.01 is tipped on $10, that $.01 can’t be reimbursed (per OSU policy (sorry!)).
If you anticipate having any additional expenses and are wondering if they are reimbursable, please email Nick.