Social Security Numbers & Restricted Data

Social security numbers and restricted data elements that reside on university-owned computers are a large security risk for the university. The financial and reputational costs associated with addressing data breaches around these types of data can be very expensive. Over the past few years, we’ve begun to reduce the number of these files across our college-wide environment, and it is imperative that we continue to do so. Historically, we have heavily relied on individual technicians to make time on top of their existing support duties to reduce these numbers, and help make our environment more secure.

In an effort to alleviate existing support roles across the college while making a larger impact to our overall college-wide risk, Steve Brenneman will be taking on the data loss prevention remediation duties for the entirety of CFAES for the next ten weeks.

If your system contains restricted or sensitive data, you can expect to receive an e-mail from CFAES-DLP@osu.edu indicating that actions need to be taken against files on your university-owned machine. Steve may also be in touch with you via telephone if he is unable to reach you via e-mail to help remove these files. If you are contacted, please make time to address these matters with Steve to help eliminate our risk across the college.

Thank you in advance for your cooperation.

Sincerely,
Alden K. Sewell

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