InstructionalSupport

Zoom – Changes to Default Recording Settings / Upcoming Change to Cloud Recording Retention

Two items for the latest on Zoom:

1. Changes to Default Recording Settings (Gallery v. Speaker View)

OCIO has made a change to default recordings settings in Zoom as of the end of October, 2020 – to see the change, log into carmenzoom.osu.edu, and navigate to Settings – Recording.  In the Cloud Recording settings section, note the checkbox indicated by a red arrow:

 

 

 

 

 

 

 

With this adjustment, gallery view will not be automatically recorded in addition to the speaker view.

You can still get both recording versions by adjusting your own CarmenZoom profile; checking the box will ensure that both recordings are captured.  Note that the “Record active speaker…” checkbox applies by user, rather than to meetings (whether individual or recurring).

And note the options you have, once the checkbox is checked:

Zoom profile recording settings - options

 

 

 

2.  Upcoming Change to Cloud Recording Retention

**NOTE: [UPDATED, 12/9/2020] THE CHANGE IN RETENTION PERIOD FOR CLOUD RECORDINGS HAS BEEN DELAYED TO FEB. 5, 2021. The retention period will STILL be changed to 120 days, but it was decided to provide additional time for end-users to archive any recordings needed.  Still – go through your archive of cloud recordings, and ensure you have downloaded what you need, to longer-term storage.

For more information, see my latest post with more info and details.

At some point in November, the retention period for Zoom cloud recordings will be SHORTENED (less than 270 days); this change is to make best-practice use of back-end resources.  More info to come from OCIO, as the change date is formally announced.

(As a general best practice, it helps to every so often review your list of cloud recordings; the date on which each recording will be deleted is indicated for each entry. Download the file(s) if you need to archive.)

 

Zoom – Feature Updates in the 9/21/20 Version Update

Hopefully you’ve already updated your Zoom client on all of your various devices (desktops, laptops, mobile) – but if not, please do!  Not only does Zoom corporate do regular bug fixes thru updates, but feature changes and additions happen on a regular basis.  “You’ll be glad you did!”

If your Mac or PC computer is managed by ASCTech, this version was pushed out to you – but check the version on your installation: it should read “5.3.0” or higher.

The 9/21/20 release is especially noteworthy, as we got a number of feature changes that are very relevant to thems-that-use-breakout-rooms (down in the “Meeting Features” section). Contact your support team about any questions or special situations you might have, but self-selecting on breakouts may be very useful (think: virtual poster sessions!).

 

A selected list of details from the Zoom update page includes:

September 21, 2020 version 5.3.0 (52651.0920)
New and enhanced features

  • General features
    • Calendar Integration sync improvement
      Deleting a meeting in the desktop client will now delete the calendar event on the synced calendar, if write permission is given.
    • Enhanced scheduling with default settings
      Scheduling a new meeting will always check the user’s web settings and use those as the default. Any changes from the default will be saved for that meeting only.
  • Meeting/webinar features
    • Virtual Background not compatible explanation
      When you are unable to use the virtual background feature, the desktop client will provide clarification, for example, the i7-5500U processor is not currently compatible with this feature.
  • Meeting features
    • Self-select Breakout Room
      The host can now create breakout rooms with the option for participants to self-select which breakout room they would like to join. If enabled, participants can move freely between breakout rooms, without needing the host’s help. Both the meeting host and participants need to be on Client 5.3.0 or later to self-select Breakout Rooms.
    • Share files with Microsoft SharePoint
      Attendees can now share files from SharePoint directly through in-meeting chat.
  • Chat features
    • Right-click menu for links in IM chat
      Right-clicking a link will now display a menu, providing options to copy or open the link.
    • Improved image preview and image viewer
      Images sent in IM chat integrate better with sent text, and images will open within the Zoom desktop client’s new image viewer.
    • Enhanced Link Preview
      Zoom meeting links will now show more details, such as meeting name, ID, start time, Join button, and meeting duration when done.
    • Enhanced Search
      Desktop users can filter by Order, Sent by, and date filters for file search. Mobile users can filter by Order for file search. All image search results will display as thumbnail previews. Channel and contact results will also be split into their own categories. Users can also clear the list of recent searches.
    • Mark as Unread for images and files
      Transferred files and images can also be marked as unread.

AU Instructor Workshops – Links to Recordings, Slides, etc.

Thanks to all who attended the AU Instructor Workshops so far… we’ve covered A LOT of ground, and I definitely want to go back and fill in on the wide variety of topics.  Thanks also for all the feedback, participation and questions – those will inform ongoing efforts.

Part I – August 7, 2020 –

Part II – August 14, 2020 – this session was much more of a walk-through on course shell setup, Carmen Key 4, Assignments, and discussion of ways to manage online teaching