Hey, look – email from CarmenZoom about soon-to-be-deleted recordings!
I received an email today about CarmenZoom recordings in my list that are set to be deleted, per the current OSU retention schedule. This is actually a good thing, as it’s making me go back and review what’s there.
The email notification looks like this:
…. and the link to the recordings will be right below.
CarmenZoom Trash Area
In CarmenZoom, the Recordings trash area looks like this:
Note that the system has already moved this recording to trash – and shows the date when that file was moved to trash.
From here, you have options:
- Leave the recording in Trash, and let the system automatically remove it (that’s 30 days after deletion);
- Empty the Trash completely (red link for “Empty Trash” in upper-right corner) – this deletes all files in Trash;
- Delete the file yourself, manually; or
- “Recover” the file back to your list of meeting recordings, by clicking the red “Recover” link to the right of the title.
Also, note that deleted files do not count against your storage allowance.
BIG CAVEAT ALERT:
Clicking “Recover” on a recording and moving it back to the Recordings list DOES NOT reset the clock on auto-deletion!
(In other words, don’t use “Recover” to simply keep moving recordings back to your ever-growing recordings list… )
In this example, I’ve clicked “Recover” on a bunch of files in Trash – and when I look back at my Recordings list:
Note that the “Auto Delete In” column STILL is set to one day for these files, even though they’re not technically in Trash.
Take-Home Message
Check your recordings list often enough so you don’t inadvertently lose something you care about.
If you need a recording for longer than 120 days, develop your own process for:
- Awareness of what CarmenZoom will do with your recordings, automatically;
- Making a determination on how long your recordings need to be kept; and
- Downloading any files needed for longer than 120 days to separate storage (which should be backed up, regularly and reliably).