How To: Add Users and Assign Roles

Maintaining a blog or managing a website can seem daunting; luckily there is safety in numbers. U.OSU allows for multiple users to increase collaboration and participation on your site.

You can invite anyone with an active OSU username (lastname.#) to contribute to your site, they can easily sign up for a U.OSU site to get started. An instructor might add students to spark group discussion, a student organization could add an advisor to moderate content, or a group studying abroad could all blog while traveling.

Once users are added, it is important to be mindful of what role they will fill on your site. Note the slight difference between editors and authors, and the approval process associated with contributors.

Administrator – can view, edit, publish, and delete posts/pages, comments, can also edit settings, theme choice, etc. Upload files/images, manage links (they can do anything and everything, which is why we recommend having only one admin).

Editor – can view, edit, publish, and delete any posts/pages, moderate comments, manage categories, manage tags, manage links and upload files/images.

Author – can edit, publish and delete their own posts, as well as upload files/images. Authors do not have access to modify, add, delete, or publish pages.

Contributor – can edit their own posts but cannot publish without Administrator approval. A contributor does not have the ability to upload files/images.

Check out FAQs for full descriptions of user roles.


Whether you use U.OSU to post stories like the First Year Experience blog, share resources and spread awareness while abroad as One Health does on their site, or incorporate student forums similar to the Health Promotion and Disease Prevention blog, knowing how to add users and properly assign roles will help your site reach its ultimate potential.

Check out the Resource Center modules on Adding Users and the Benefits of Group Sites for more details.