4 Hour Shifts

If you work a shift that is 4 hours or longer, you qualify for a 15 minute break. You can do whatever you want on these breaks as long as you do the following:

-Let us know you’re taking your 15 minute break so someone can watch the circulation desk or…

-if you’re working alone, please stay close to the circulation desk. For example, if you’re working alone for 4 hours or more and you want to take a meal break, feel free to hang out in the processing room but make sure the bell is out in case someone needs you.

 Note: The four hour rule doesn’t apply if you don’t have at least 4 hours in a single shift. For example, if you work a 1 hour shift in the morning and then a 3.5 hour shift later in the day, you don’t qualify for a break.

Additionally, breaks are optional. You’re not going to get in trouble if you don’t take one.

Checking in materials

Make sure to pay attention to the messages that pop up when you check materials in. This can be for people who drop things off at the desk or if you’re doing shipment. If you don’t know what to do with the message that you see…

come get Vanessa or Kay!

We promise not to actually react this way if you ask…well, Kay might. She’s scary sometimes.

On a serious note, we’ve had a couple of issues with requested materials that aren’t making it back out into shipment once they’ve been checked in. For the most part, these items are being reshelved by mistake because people don’t notice the hold message when checking in the material.

If you ever see a message telling you that there is a hold on the item, we need to make sure to get these back out into our shipment. Again, come get Kay or Vanessa if you see one of these messages. If Kay or Vanessa are not available to help, cancel the message and set the item aside with a note.

Important!

As a friendly reminder, please don’t check materials out to people without seeing their ID first. The only time you can do this is if you’re looking up your own record or that of your library co-worker.

F4

Hi everyone!

I’ve added a new shortcut key in Sierra (the circulation system) to make it easier to check-out materials to NCSC students.

If you hit F4 on the keyboard while in the check-out menu, it will add “bnc” into the search box. This will allow you to quickly add “bnc” when you are swiping the new NCSC student ID cards (instead of typing out the letters and then scanning the ID card).

Ask me if you need clarification!

Best,

Vanessa

Shipment


Welcome back, everyone! We have two new student workers on staff: Joseph and Jesse. I’ll introduce all of you when we have shifts together. (Reminder: Please initial in the comments once you’ve read this memo.)

In the meantime, I wanted to mention a few things about shipment (for those of you who have been trained to process shipment).

1.) Make sure to note on the shipment record sheet how many bags you sent to a single location.* For example, if you send two bags to 212, I’d like you to put “2” in parentheses beside the shipment number. For example:

  • 312
  • 405
  • 212 (2)
  • 504

*If you only have one bag going to a location, you don’t need to write anything next to the shipment number.

2.) When recording shipping label numbers on the shipment record sheet, keep in mind that the date written above the numbers is the day bags were packed. The date written to the right of this date should be the date that the shipment was picked up by the delivery driver. The date written on the right is the one you use when entering data into the OhioLINK Manifest Data form.

3.) When recording shipment numbers in the OhioLINK Manifest Data form, please do not record numbers if the shipment hasn’t been picked up yet. For example, if you just packed a shipment for today and it’s past 11am, most likely it won’t be picked up until the next day. Our delivery person doesn’t always pick up the next day so it’s important to accurately record when these shipments go out in the data form. If you realize that you’ve made a mistake with the record, please let me know! I can get this corrected if I know about it. 🙂

4.) Pack all bags in a single layer. If you double up the books so that there are a stack of books in the end of the bubble bag and then another stack in front of that in the same bubble bag, we risk them getting damaged. Not sure what I’m talking about? I’ll be more than happy to show you what I mean.

Thank you all who worked this past week! I’m very impressed with how well all of you are working together.

-Vanessa