In response to an audit by the Office of the Inspector General, the National Institutes of Health has updated its policy on subawards , which are the legal instruments used to work with other institutions under grants issued to The Ohio State University. The most significant change impacts only foreign subawardees. Foreign institutions will be required to “provide access to copies of all lab notebooks, all data, and all documentation that supports the research outcomes as described in the progress report” at least once a year. This requirement, which was announced mid-September, goes into effect January 1, 2024. The Office of Research is working to understand how to implement this new policy. As always, if you are planning any research proposals involving foreign institutions or researchers based outside the U.S., please contact Karla Gengler-Nowak so that the appropriate offices can be notified to ensure your research collaborations run as smoothly as possible

Each year the university gives employees and opportunity to update our benefits elections. Every year the Office of Human Resources evaluates our benefits and makes necessary changes to meet the needs of you and your family and manage rising costs. This year, your medical plan options, deductibles and out-of-pocket maximum are not changing. However, employee contributions (the amount deducted from your paycheck) will increase in 2024. The exact amount of your increase depends on the plan in which you participate, your compensation tier, and the coverage level you elect. For more information please click on the following link What’s Changing (Open Enrollment) – Human Resources at Ohio State (osu.edu) .

The safety and well-being of the university community is Ohio State’s top priority and a responsibility we all own. To advance this priority, Ohio State requires all employees and students to complete annual online training that is focused on recognizing, preventing, and reporting sexual misconduct, and on assisting those who might have experienced sexual misconduct.

All employees have been assigned the Report=Support! course in your BuckeyeLearn transcript. Merit-eligible employees who do not complete Report=Support! by April 26, 2024, will not be eligible for annual merit increases that take effect September 2024. Student employees, graduate associates and other employees who are not classified as merit-eligible may be subject to unit-specific consequences for non-completion. Bargaining unit employees should follow their applicable collective bargaining agreements.

Ohio State faculty, staff and students have free access to LinkedIn Learning, provided by the Office of Human Resources, the Ohio State Wexner Medical Center and the University Staff Advisory Committee. You get 24/7 unlimited access to learn at your own pace in courses that are relevant to your current role or also many other passions. There are 30-70 new courses added weekly, which gives you the ability to grow and develop in the areas you care about both at and outside of work. For more information please click on the following link LinkedIn Learning Free Professional Development – Human Resources at Ohio State (osu.edu).

Did you attend the AAO Meeting in New Orleans, LA and need to enter an Expense Report (ER) for reimbursements?

Here are some resources to help you report the travel expenses:

• The Workday process for expensing transactions and/or obtaining reimbursements for approved travel is called Expense Reports (ER).
• As announced via email from Dean Zadnik on August 9, 2023, you can use the college’s Help Desk to enter information for the expense reports where it will flow to Tina Gossard, who will enter it into Workday on your behalf.
• You may also enter the expenses directly into the Workday expense report panels.
• The College Business Office website is a good resource to review information regarding to travel Travel | College of Optometry Business Office (osu.edu).

Still have a question? If so, please contact Tina Gossard at Gossard.33@osu.edu or 614-247-6687 for questions on how to enter these transactions.

Wondering how changing your benefits selections or tax withholdings might impact your paycheck? Are you interested in determining what your pay increase will be with your recent overtime hours? Introducing Model My Pay, a new Workday tool now available that allows you to apply various hypothetical changes to your earnings, benefits, or tax elections to calculate paycheck estimates before making any actual changes. To learn more about this helpful planning tool access an informational video at BuckeyeLearn(link is external) or review the Model My Pay job aid.