Month: October 2020

HR Connection Now Live

The new HR service team is now taking on a portion of the hiring process through the HRA system. When submitting an HRA to Kim Oyer to hire a new employee, she will send it to the Background Check Office to begin the process. When complete, the HR Connection team will take over the next two processes by sending HR paperwork to the employee. When completed, HR Connection will then initiate hiring the employee in the HR system. After these processes are finished, the HR Connection team will send the HRA back to the college for local on-boarding. As with any new process, it is taking a few extra days to complete the HR background check and hiring process. Please keep this in mind and be patient when new employees are being hired.

BuckeyePass Changes Coming in October

BuckeyePass, Ohio State’s method of multi-factor authentication, is making some changes in October. You may need to adjust your BuckeyePass authentication options.

  • On October 15, the “Call Me” option will be retired. If you use this option, you will need to go to buckeyepass.osu.edu before October 15 and add a new contact method.
  • On October 29, BuckeyePass will begin protecting all Office 365 applications, including Outlook for all faculty, students, staff and alumni. Although all faculty and staff have made this transition, some of your students may not have and will be prompted to reconnect to these applications using BuckeyePass.
  • New authentication options have been added! You can now use MacBook Touch ID, security keys and hard tokens.

Learn more at https://it.osu.edu/news/2020/09/04/buckeyepass-changes-are-coming.

The 11th and Neil Clinic Opens This Month

The upcoming clinic move is occurring from October 26 through November 4. The move of research operations into Fry Hall will happen November 30 through December 7. The slides from the September Convergence presentation, plus much more information related to the move, can be found at I:\BUILDING FLOOR PLANS.

BuckeyeLearn Transcripts

Employees should regularly review their individual BuckeyeLearn transcripts to make sure they are registering for and/or completing all assigned Workday trainings. Please check weekly to view new sessions as they are made available online.

Workday Information

Wondering how you’ll request time off after January 1, 2021? Curious about how you’ll update personal information and benefit choices in the new Workday system? These questions (and more) are addressed in recordings available at go.osu.edu/wdpopups.

Other resources can be found on the Administrative Resource Center website, maintained by the OCIO’s office at https://admin.resources.osu.edu/workday. While at this site, feel free to explore it to find information about all university systems, including Skype for Business, Teams, Outlook, etc.

Workday Practice?

Have you watched a pop-up recording or taken some Workday training and you want to practice what you’ve learned? If so, the Workday Lab Tenant is available to all employees to practice navigation and common transactions. Log in instructions will be provided once access is granted. Employees must be up-to-date on Institutional Data Policy training to receive access.

BuckeyeBox retirement and OneDrive training

The retirement of BuckeyeBox in spring/summer of 2021 is going to require significant effort. That’s why the OCIO is planning to provide significant support for this transition. They have webinars already scheduled in October and more information about those sessions can be found at https://it.osu.edu/news/2020/09/15/teams-and-onedrive-your-questions-answered-upcoming-trainings.

In addition to user-specific messaging when they are ready to move our department’s files, they are building an extensive base of resources to help you make this change. These training resources are available at https://admin.resources.osu.edu/office-365/migration-to-onedrive-for-business-from-buckeyebox.

Did you know …

With all of the work happening to prepare the university community for the arrival of Workday, a look back at the university’s use of computing technology is in order. Did you know that in 1956, computers were first used to compute GPAs? Then in 1964, diplomas were no longer hand-signed by the president and were instead signed by computer. About a year later, OSU began to develop a network that would allow the university to connect to eleven other Midwestern schools including the University of Chicago, the University of Minnesota and the University of Michigan.

In June 1980, the Office of Student Financial Aid became the first administrative department to make consistent use of online computer programs to speed up processes and allow them to help students more effectively. Five years later, the Union opened a computer lab for student use and found that most students were primarily interested in using the new word processors to speed up the process of writing their papers.

In 1986 came the implementation of SONNET (System of Neighboring Networks), a campus-wide system that linked all OSU computers to the same network. This network facilitated e-mail communication between departments and colleges and served to integrate different types of computers into one cohesive system. This system revolutionized communication across campus with its state-of-the-art copper wiring and fiber optics network, and it helped everyone on campus begin to rely on computers as a new mode of communication.

For more information, click here: https://library.osu.edu/site/archives/2020/02/06/lets-get-wired-up-computers-come-to-campus