Quality Assurance

Poultry Exhibitor Opportunity: 2024 Ohio Youth Poultry Clinic Registration Available

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The 2024 Ohio Youth Poultry Clinic will take place on Saturday, April 13, 2024 at The Ohio State University ATI in Wooster, Ohio. Registration is $25.00 per person and can be completed by visiting https://go.osu.edu/osupoultryclinic. Registrations must be completed by Tuesday, April 2, 2024.

Drug Use Notification Forms – due at NOON, Friday, October 6th for Market Beef/Dairy Market Feeders/Lactating Dairy Cows & Dairy Goats/Market Hogs/Market Goats/Market Lambs

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Animals must be drug free by weigh-in day of fair. Each member must complete a Drug Use Notification Form (DUNF) (http://go.osu.edu/fairfielddunf) form online for each animal they plan to exhibit prior to weigh-in at the fair. If the forms are not correctly completed, exhibitors will not be permitted to show. The link to the form will open on Monday, October 2nd (as forms should be completed more than 5 days before fair weigh-in).

  • Animals requiring a DUNF indicating the animal is free from any/all drugs in its system on fair weigh-in/move-in day are:
    • Market Beef
    • Dairy Beef Feeder
    • Dairy Cow (lactating)
    • MQP Barrow
    • Market Barrow
    • Market Gilt
    • Market Goat
    • Dairy Goat (lactating)
    • Market Chicken
    • Market Turkey
    • Market Duck
    • MQP Lamb
    • Market Lamb
    • Market Rabbit (new for 2023)
  • Forms should be completed no sooner than 5 days prior to animal weigh-in to be sure that their animal is drug free during fair.
  • Forms submitted prior to that timeframe will be deleted and exhibitors will be asked to resubmit the DUNF form closer to their animal’s weigh-in. All animals being brought to the fair requiring DUNF forms will need to submit their forms by 12:00 p.m., Friday, October 6, 2023.
  • The only EXCEPTION to the Friday deadline will be Market Poultry and Market Rabbits who will complete DUNF Forms AFTER they receive tags/leg bands so they have identification information to enter into the DUNF Form. One form per pen of animals should be completed for Poultry and Rabbits. Deadline for poultry and rabbit exhibitors is MIDNIGHT on Saturday, October 7th.
  • Animals tagged with an EID 840 (15 digit tag) should include the last 6 digits in the identification field of the form.
  • Scrapie Tag numbers DO NOT need to be entered for market goats and market sheep – please use the last 6 digits of your EID 840 tag.
  • There should be ONE form submitted for each animal Exception: Each pen of rabbits and each pen of market chickens will need a form per pen.
  • Turkeys exhibitors will put N/A in the identification field.
  • Market Chicken exhibitors will put all 3 leg band numbers in the same identification field for their pen of chickens.
  • Market Rabbit exhibitors will put both tag numbers for their pair of rabbits in the identification field for their pen of rabbits.

Drug Use Notification Forms – Market Poultry and Market Rabbit Exhibitors (due at midnight on weigh-in day)

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Animals must be drug free by weigh-in day of fair. Each member must complete a Drug Use Notification Form (DUNF) (http://go.osu.edu/fairfielddunf) form online for each animal they plan to exhibit prior to weigh-in at the fair. If the forms are not correctly completed, exhibitors will not be permitted to show.

Market Turkeys/Ducks/Chickens and Market Rabbits must complete a Drug Use Notification Form. One form per pen of chickens and one form for each pen of rabbits. 

Due to market poultry and market rabbits not having identification until weigh-in day, you will be able to submit your DUNF form AFTER weigh-in. It must be completed by MIDNIGHT on Saturday, October 7th.

Livestock Exhibitors: Over the Counter Medication Moving to Prescription

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Attached is the factsheet “Over the Counter Medication Moving to Prescription (OTC – Rx).” OTC to Rx AS-Y-6-23

This may be helpful to families that own/exhibit livestock. It covers what is happening and why, what medications are impacted, lists some things to make sure to have (e.g., VCPR), and steps to take to ensure that they have access to antibiotics commonly used.

The factsheet is attached and has been posted at: https://ansci.osu.edu/extension/factsheets-0

Quality Assurance should be completed for Ohio State Fair exhibitors by June 1st

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Fairfield County 4-H and FFA youth planning to exhibit at the Ohio State Fair must have their Quality Assurance completed by June 1st, 2023 to meet the 45 days prior to the Ohio State Fair exhibition (as required by the Ohio Department of Agriculture). Youth who do not meet this requirement, will have any entries denied.

If youth still need to complete Quality Assurance to meet this requirement and your club/chapter is not planning to host their own QA Clinic by June 1st, we recommend you complete QA through the Youth for the Quality Care of Animals online modules or attend the countywide makeup QA Trainings on May 6th or May 21st.

  • In-Person Countywide Make-Up Clinics: To be held on Saturday May 6th from 9:00-10:30 a.m. or Sunday, May 21st from 12:00 p.m.- 1:30 p.m. in the Ed Sands Building at the Fairgrounds. An RSVP is required. Please click here to register for a countywide QA makeup clinic.
  • Online: Youth for the Quality Care of Animals (YQCA). This is the ONLY approved ONLINE Quality Assurance Program for youth in Ohio. For 2023, this web-based course has been approved by ODA for 8-18 year olds.
    • Go to  https://yqcaprogram.org/ for the training and quiz.
    • Instructions for using the new website can be found at: 2022 YQCA Website Instructions
    • Exhibitors must complete by June 30, 2023 or they will not be able to show at the Fairfield County Fair.
    • You will need to select the web-based training ($12.00 per member, annually).
    • When you are finished, please send name(s) and certificate number(s) to Leslie Cooksey at cooksey.25@osu.edu.

Attention Livestock Exhibitors: Quality Assurance Requirements

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Quality Assurance is an annual requirement of the Ohio Department of Agriculture for youth taking livestock projects to county and state fair. In Fairfield County, Quality Assurance Training is required for all members who will be exhibiting a livestock project at the Fairfield County Fair or Junior Exhibitor at the Ohio State Fair. Beef (Breeding & Market); Dairy Breeding & Dairy Feeders; Goats (Dairy, Meat, Market & Pygmy); Poultry (Breeding & Market); Sheep (Breeding & Market); Swine; Rabbits (Breeding & Market), and Alpacas/Llamas.

Deadlines for 2023:

  • Youth planning to exhibit at the Ohio State Fair must have their Quality Assurance completed by June 1st, 2023.
  • Youth planning to exhibit at the Fairfield County Fair must have their Quality Assurance completed by June 30, 2023

At this time, Quality Assurance CANNOT be taught by club/chapter advisors to Fairfield County 4-H/FFA youth virtually (i.e. Zoom, Google Hangouts, Google Classrooms, Facebook Live, etc.).

Here are the acceptable options to complete Quality Assurance in 2023:

  • In-Person 4-H Club/FFA Chapter Clinic taught by a 4-H/FFA Advisor who has completed the Quality Assurance Assistant Instructor Training this year. Advisors who attended this training will notify their members of their club/chapter QA Clinic date and will be responsible for getting all QA paperwork submitted to the Extension Office by the appropriate deadlines.
  • In-Person Countywide Make-Up Clinics: To be held on Saturday, May 6th from 9:00 a.m. – 10:30 a.m. and Sunday, May 21st from 12:00 p.m.- 1:30 p.m. in the Ed Sands Building at the Fairgrounds. An RSVP is required. Please click here to register for a countywide QA makeup clinic.
  • In-Person Beef Quality Assurance: Members who complete an in-person BQA taught by a certified BQA instructor must submit documentation to Leslie Cooksey at cooksey.25@osu.edu.
  • In-Person Pork Quality Assurance: Members who complete an in-person PQA taught by a certified PQA advisor must submit documentation to Leslie Cooksey at cooksey.25@osu.edu. Youth MUST be age 14 or older (current age) to complete in-person PQA. Youth will receive a PQA certification number from the National Pork Board upon completion.
  • Online: Youth for the Quality Care of Animals (YQCA). This is the ONLY approved ONLINE Quality Assurance Program for youth in Ohio. For 2023, this web-based course has been approved by ODA for 8-18 year olds.
    • Go to  https://yqcaprogram.org/ for the training and quiz.
    • Exhibitors must complete by June 30, 2023 or they will not be able to show at the Fairfield County Fair.
    • You will need to select the web-based training ($12.00 per member, annually). Members should complete the age appropriate training with age as of January 1st.
    • When you are finished, please send a copy of your completion certificate which includes your name and certificate number to Leslie Cooksey at cooksey.25@osu.edu.
    • Instructions: YQCA_HelpDoc_GettingYourWBTCertification

Countywide (make-up) Youth Quality Assurance Trainings: May 6th and May 21st (RSVP required)

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The FIRST of two make-up countywide Quality Assurance Clinics will be held Saturday, May 6th at the Fairfield County Fairgrounds (Ed Sands/Farm Bureau Building) from 9:00-10:30 a.m. Advanced registration is required. RSVP by completing the survey at this link. Please arrive on time so we can get the training started promptly at 9:00 a.m.

Quality Assurance Training is required for all members who will be exhibiting a livestock project at the Fairfield County Fair or Junior Exhibitor at the Ohio State Fair. This includes the following projects: Beef (Breeding & Market); Dairy Breeding & Dairy Feeders; Goats (Dairy, Meat, Market & Pygmy); Poultry (Breeding & Market); Sheep (Breeding & Market); Swine; Rabbits (Breeding & Market), and Alpacas/Llamas.
Members are required to attend one Quality Assurance Clinic taught by a certified instructor. Members should sign in at the beginning of the clinic and complete a questionnaire at the end of the clinic. Please return the questionnaire to an adult instructor at the clinic.

The SECOND QA Clinic will be Sunday, May 21st from 12:00 – 1:30 p.m., in the Ed Sands/Farm Bureau Building. Advanced registration is required. RSVP by completing the survey at this link.

Attention STATE FAIR livestock/dog/horse exhibitors – PLEASE READ!

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Those who plan to exhibit at the 2023 Ohio State Fair will need to complete their Quality Assurance by June 1st, 2023 (this is a recommended deadline set by the Fairfield County Senior and Junior Fair Boards to meet ODA requirements). Members must also be enrolled at the county level by April 15th in the project(s) they intend to exhibit at the Ohio State Fair. Our office will be asked to verify both QA  completion and that members are enrolled in the correct projects (breeding projects, for example) on all Ohio State Fair junior livestock entries.

Ohio State Fair dates are July 26 – August 6, 2023. Entries will be due by 12:59 p.m. June 21st (online).

4-H and FFA members must make OSF entries online at https://www.ohiostatefair.com/p/get-involved/livestock

No late OSF entries will be accepted. Additionally, you may review the link above to confirm rules and possession dates for the Ohio State Fair.